Chapter 8 – Consultation Process 407 TRANSITWAY – WEST OF BRANT STREET TO WEST OF HURONTARIO STREET MINISTRY OF TRANSPORTATION - CENTRAL REGION TABLE OF CONTENTS 8. CONSULTATION PROCESS 8-1 8.1. Overview 8-1 8.2. Consultation with Agencies 8-1 8.2.1. Agency Consultation Meeting 8-2 8.2.2. Technical Advisory/Resource Group (TRG) 8-38 8.3. Consultation with Indigenous Communities 8-100 8.4. Consultation with the Public and Landowners 8-105 8.4.1. Public Notification 8-105 8.4.2. Notification to Landowners in Close Vicinity of the Transitway 8-105 8.4.3. Public Information Centre #1 (PIC #1) 8-106 8.4.4. Public Information Centre #2 (PIC #2) 8-107 8-0 8. CONSULTATION PROCESS 8.2. Consultation with Agencies Notification and consultation were carried out to encourage the involvement of government review 8.1. Overview agencies, technical agencies (i.e. transit authorities, utility companies, emergency medical services (EMS), etc.), municipal staff and elected officials throughout the stages of this study. Agencies were Consultation is an integral component of the Transit Project Assessment Process (TPAP) and essential invited to participate in the PICs and focused meetings to address specific concerns and technical to the successful completion of this study. Consultation was undertaken throughout the study to assist requirements. in the planning and impact assessment process for the 407 Transitway. The consultation process was designed to meet the requirements of Ontario Regulation 231/08, Transit Projects and Metrolinx Agencies were notified of the Pre-TPAP study commencement by the distribution of an initial contact Undertakings. Consultation was initiated in May 2017, well before the formal declaration of the TPAP, letter mailed in May 2017. A few agencies responded that after reviewing of the study, there were no through the mailing of initial contact letters to stakeholders and lndigenous Communities, and the concerns and/or interests within the study area, and they requested to be removed from the contact list. initiation of the project website. The TPAP 120-day consultation and documentation period for this The first round of letters included the study limits to Winston Churchill, then as part of PIC # 1, the project began on April 16, 2020 and ended on August 13, 2020. Ministry of Transportation (MTO) expanded the study area limits to Hurontario Street in the City of Mississauga. Consultation was conducted with government review agencies, technical agencies, local municipalities, elected officials, the general public, landowners and Indigenous Communities. Agencies were invited to attend the two rounds of PIC #1 held on November 28, 2020 and November 29, 2018. Additionally, a second PIC was held on February 11, 2020 and February 13, 2020. PIC The consultation process included the following types of consultation activities: invitation letters were mailed on November 16, 2018, for PIC# 1 and January 20, 2020, for PIC# 2, . Public notices; respectively. Liaison with relevant agencies, members of the public and landowners (residents were notified The Draft EPR was made available to members of the Technical Resource Group (TRG) on December 10, beyond the required 30 m of the project limits); 2019, for review and comment. A letter was mailed to advise agencies of the formal Notice of . Liaison with Indigenous Communities; Commencement of TPAP 120-day consultation and documentation period on March 26, 2020 and March . Public Information Centres (PICs); and, 27,2020. The formal 120-day consultation and documentation TPAP period began on April 16, 2020. A . Project website. letter of notification was provided to inform agencies of the Notice of Completion of Environmental At the outset of the study (during the Pre-TPAP phase), the project team developed a detailed Project Report (EPR) concurrently documenting the results of the TPAP on July 23, 2020 with the release Consultation Plan. The purpose of the plan was to identify the proposed frequency and timing of of this EPR. Agencies were advised that the EPR was made available electronically for a 30-day review consultation activities, methods of notification, and key stakeholders. The plan included details regarding period starting August 13, 2020. Agencies were encouraged to review the EPR and provide comments the following consultation activities: by September 11, 2020. Public notices; The following is a list of agencies that were invited to participate in the consultation process: . Consultation/negotiation with external agencies, lndigenous Communities, and property owners . MPs; . Infrastructure Ontario/Ministry of Economic and the public, . MPPs; Development, Job Creation and Trade; . PICs; . Canadian Transportation Agency; . Ministry of the Environment, Conservation and Parks; . Presentations to municipalities; . Transport Canada (Ontario Region) and Rail Safety Office; . Conservation Halton; . Technical Advisory/Resource Group (TRG) and Steering Committee; . Canadian National Railway; . Credit Valley Conservation; . Project website; and, . Canadian Pacific Railway; . Halton Region; . Submission of the Environmental Project Report (EPR). Health Canada; . City of Burlington; The Consultation Plan also included preliminary letters to external agencies and lndigenous Communities . Fisheries and Oceans Canada; . Town of Oakville; . as well as a preliminary external agency mailing list, which was updated regularly throughout the project. Metrolinx; Town of Milton; . The plan also included initial contact letters that were sent to lndigenous Communities. Niagara Escarpment Commission; Town of Halton Hills; 8-1 . Ministry of Indigenous Affairs; . Peel Region; Sport, Tourism and Culture Industries. Ministry of Heritage, Sport, Tourism and . City of Mississauga; The main topics discussed in the meetings are summarized in Table 8.1. Culture Industries; . City of Brampton; . Ministry of Municipal Affairs and Housing; . Halton Regional Police Service; A Technical Advisory/Resource Group (TRG) was formed to provide technical expertise and strategic . Ministry of Agriculture, Food and Rural . Halton Region Paramedic Services; input to the project team during the project. In Section 8.2.2, Table 8.2 and Table 8.3 cover the Affairs; . Ministry of Natural Resources and Forestry; comments received from TRG members after TRG meeting 1 and TRG meeting 2. Peel Regional Police; . Highway 407 ETR Consortium/407 ETR . Peel Regional Paramedic Services; Concession Company Limited; . City of Brampton Fire; . Mississauga Rapid Transit (MiWay); . City of Mississauga Fire; . Brampton Transit; . Ontario Provincial Police; . Hydro One Networks Inc.; . Enbridge Inc.; Conseil scolaire Viamonde; . Conseil scolaire de district catholique . Rogers Cable; Centre-Sud; . Bell Canada/Telecon; . Halton Catholic District School Board; . Ariva Inc; . Halton District School Board; . Nature Conservancy of Canada; and . Peel Region District School Board; . Ontario Federation of Agriculture (as of . Dufferin-Peel Catholic District School Board; December 2019). Agency communications were undertaken as required to identify and resolve any environmental or design issues associated with the project. Consultation consisted of discussions, meetings, correspondence and/or presentations to external committees, government review agencies/ministries, technical agencies, local municipalities, elected officials, and interest groups. Environmental approvals- in-principle were requested in writing from external agencies, where required. Table 8.1 presents a summary of agency correspondence/meetings held during the TPAP. The original correspondences received from agencies is presented in Appendix A. 8.2.1. Agency Consultation Meeting The project team had a total of six agency consultation meetings: . On August 15, 2017, the project team had a meeting with Conservation Halton, the City of Mississauga, Infrastructure Ontario (IO) and the Region of Peel. On February 28, 2019, the project team had a meeting with Halton Region, the City of Burlington, the Town of Milton, the Town of Oakville and the Town of Halton Hills. On May 23, 2019, the project team had a meeting with 407 ETR. On March 20, 2020, the project team had a teleconference meeting with Peel Region. On April 22, 2020, the project team had a teleconference meeting with Hydro One. On May 19, 2020, the project team has a teleconference meeting with the Ministry of Heritage, 8-2 TABLE 8.1: SUMMARY OF CONTACTS WITH EXTERNAL AGENCIES/STAKEHOLDERS DURING TPAP AGENCY DATE CONTACTED COMMENTS/CONCERNS ACTION TAKEN M.P.s M.P. Burlington Initial contact letters sent on No comments/concerns received. No issues or concerns identified. May 25, 2017. M.P. Oakville North- All M.P.s were kept informed throughout the study. Burlington PIC #1 invitation letters sent on November 16, 2018. M.P. Wellington – Halton Hills PIC #2 invitation letters sent on January 20, 2020. M.P. Milton TPAP commencement M.P. Mississauga – notification letters sent on Streetsville March 27, 2020. M.P. Mississauga-Erin EPR completion notification Mills letters sent on July 23, 2020. M.P. Mississauga – Malton M.P. Brampton South M.P.P.s M.P.P. Burlington Initial contact letters sent on No comments/concerns received. No issues or concerns identified. May 25, 2017. M.P.P. Oakville North- All M.P.P.s were kept informed throughout the study. Burlington PIC #1 invitation letters sent on November 16, 2018. M.P.P. Wellington – Halton Hills PIC #2 invitation letters sent on January 20, 2020. M.P.P. Milton TPAP commencement