Copy of Proceedings of the Ordinary meeting of the Cantonment Board Cannanore held on 3rd August 2018 at 11.00 hours in the conference hall of the Cantonment Board Cannanore. Present Members: 1. Col.Ajai Sharma, VSM - President 2. Col.Padmanabhan (Retd.) - Vice President 3. Shri.Ratheesh Antony - Elected Member 4. Shri.Andrews.V - Elected Member 5. Smt.Deepa Baiju - Elected Member 6. Smt.Sheeba Fernandez - Elected Member 7. Smt.Jisha Krishnan.K - Elected Member 8. Dr.Vinod Vikneswaran.A - CEO/Member Secretary Members Absent 1. Lt. Col.Prosenjit Deb - SEMO, Military Hospital 2. Col. K.V.Ramana - Nominated Military Member 3 Shri.Chandresh Agrawal, IDSE - AEE (Civ) AGE(1) MES 4. Shri.C.M.Gopinathan - Dy. Collector/ DM Nominee Hon’ble Minister of Archeology, Ports & Museum of Kerala Government Shri. Kadannappally Ramachandran and Hon’ble M.P. of Kannur Smt. P.K.Sreemathi Teacher attended the Board meeting. The Elected Members submitted a request before the board with two new agenda points , which was allowed by the President, Cantonment Board. Agenda No. 1 : Closure of Boy’s Hostel road from Govt. Hospital road to opening opposite to St. Michael’s School. Elected members placed a request before the President, Cantonment Board to (a) Open the newly constructed gate on the road end directly coming from Boy’s Hostel. (b) One the above is done, to restrict the road access in the Fort Road along the Helipad area as per procedure. Resolution No. 1 : Board considered the request of elected members. President, Cantonment Board assured that the gate kept closed at the end of Boy’s Hostel road opening to Govt. Hospital road will be kept opened. The Board approved to close the Fort Road along the Helipad area as per Sec. 256 of the Cantonments Act, 2006 provided the army is keeping the gate on both the ends of Boy’s Hostel road open. Agenda No. 2 : High Mast Light in Cantonment Area. Board to consider the necessity for installing high mast lights for public convenience and beautification of the Cantonment from MP Fund. (a) In general area Baby Beach (b) Near DSC water fountain junction. Resolution No. 2 : Board resolved to request MP for the installation of High Mast Light. M.P. Smt. P.K.Sreemathi Teacher present in the meeting told the board to send the proposal. So, it was resolved to send a proposal to the MP’s Office with the request for 2 High Mast Lights in (a)In general area Baby Beach (b)Near DSC water fountain junction After the resolution Hon’ble Minister of Archeology, Ports & Museum of Kerala Government Shri. Kadannappally Ramachandran and Hon’ble M.P. of Kannur Smt. P.K.Sreemathi Teacher left the Board meeting and the Board meeting continued. Agenda No. 3: Birth and Death Report : To consider the Birth & Death Report for the month of June 2018. Relevant reports are placed on the table. Month Birth Death June 2018 220 36 Resolution No. 3: The number of births and deaths for June 2018 was considered and approved by the board. Agenda No.4 : Monthly Statement of Accounts: To consider and pass the monthly statement of receipts and expenditure for the month of June 2018. The statement is placed on the table. Opening Balance : Rs.1,51,38,561.64 Expenditure : Rs. 44,91,962.00 Receipt : Rs. 9,05,266.00 Closing balance : Rs. 1,15,51,865.64 Rs.1,60,43,827.64 Rs.1, 60,43,827.64 ============= ============= Resolution No. 4: The receipts and expenditure for the month of June 2018 was considered and the monthly statement of Accounts was approved. Agenda No.5 : Stoppage of Bus Parking fee collection: To consider the application received from Shri. Robert Shibu Fernandez, Contractor of Bus Parking fee collection, requesting to withdraw from the contract due to financial loss. Resolution No.5 : Shri.Robert Shibu Fernandez won the tender for Bus Parking fee collection and started collection from 01-10-2018 by paying Rs.4,686/- per day on and Rs .4, 153/- per day on Sunday. Shri. Robert submitted a letter stating to withdraw from contract, causing a heavy financial loss to the Board. On oral request to continue the collection until success of the new tender, Shri. Robert refused to do it. So CEO deputed a person on temporary basis for the collection of bus parking fee. The daily collection until date is placed before the Board. Defaulting in the middle of the contract caused a financial loss which was overcome by appointing a temporary employee to collect the bus parking fee. So the CEO opined to blacklist Shri.Robert Shibu Fernandez from participating in any future tenders of the Cannanore Cantonment Board, which was supported by the President, Cantonment Board. Even though Vice- President and few elected members had a reservation to give a second chance, finally it was decided to blacklist Shri.Robert Shibu Fernandez, from participating in the tenders of Cannanore Cantonment Board. Shri.Andrews alone recorded his dissent to blacklist Shri.Robert Shibu Fernandez Agenda No.6 : Purchase of Dust bins for door to door garbage collection: To consider and approve the quotations received for the supply of 300 pairs of Green and blue 10 liter dust bins to supply for door to door garbage collection as follows: Refer CBR No. 15 dated 22-6-2018 1) M/s Super Décor (Green – 300 Nos.) South Bazar, Kannur (Blue – 300 Nos.) – Rs.160/- per each number 2) M/S Fushion, Malabar Tower, 600 Nos. Rs.240/- per number John Mill Road, Kannur 3) M/S Continental Agencies 600 Nos. Rs.260/- per number South Bazar, Kannur. Resolution No.6 : Board considered the rate of each dustbin and decided to approve the quote of M/s Super Décor South Bazar, Kannur at the rate of Rs.160 per dustbin. Agenda No.7: Purchase of Generator: Refer CBR No. 17 dated 28-4-2018 To consider and approve the quotations received for supply of 40 KVA Generator for Cantonment Office premises as follows: 1. M/S Shenoy Enterprises, Kannur - Rs.4,40,000/- 2. M/S Fuji Technical service (P) Ltd. - Rs.4,75,000/- Resolution No.7 : Board invited tender (2nd call) for the supply of 40 KVA Generator for Cantonment Office premises. Even though only 2 bids were received since this is the 2nd call. Board decided to approve the lowest bid of M/S Shenoy Enterprises, Kannur at the rate of Rs. 4,40,000/- Agenda No.8 : Purchase of 5 KVA UPS System: Refer CBR No. 26 dated 22-6-2018. Sl.No. Name of Firms Particulars Rate 1. M/s PAR 5KVA/72V UPS WITH 12V, } Corporation, Calicut 100AH, TUBULAR }Rs.80,000/- Offline BATTERY – 6 No. } 5KVA/120V ONLINE UPS } Online WITH 12V, 40 AH TUBULAR }Rs.96,000/- UPS BATTERY – 10 NOS. 2. M/s Inspire System 5KVA ONLINE UPS WITH Rs.1,09,900/- Online & Service, Caltex, 12V, 40 AH TUBULAR UPS Kannur BATTER – 10 NOS. 3. M/S Safe Power 5 KVA TRUE ONLINE UPS, Rs.1,05,000/- Online Industries, 120 VDC UPS Edappally, Cochin Computer Programmer suggesting that the 5 KVA/120V Online UPS with 12V, 40 AH Tubular Battery – 10 No. at Rs.96,000/- quoted by M/s PAR Corporation, Calicut is matched with the specifications given in quotation notice. Resolution No. 8 : Board considered the 3 bid received for the purchase of 5KVA/120V Online UPS with 12V, 40 AH Tubular Battery – 10 Nos. and decided to approve the lowest bid of M/s PAR Corporation, Calicut at the rate of Rs.96,000/-. Agenda No.9 : Painting of 3 Public Group latrines in Cantt. Area: Refer CBB No.89 dated 22-6-2018 To consider and approve the quotations received for painting of 3 group latrines ie; Ward No. II , Ward III and Cantonment Bus stand as follows: 1. Sri.T.P.Surendran, Vilangal House, Ayikkara, Kannur - Rs.1,95,000/- 2. Sri.Shaji.K, PWD Contractor, Anjarakandy, Kannur - Rs.2,10,000/- 3. Sri.Joju, Bldg. Contractor, P.O. Anjampeedika, Kannur - Rs.2,05,000/- Resolution No.9 : Board considered the 3 bid received for painting of 3 group latrines maintained by the Cannanore Cantonment Board and decided to approve the lowest bid of Sri.T.P.Surendran, Vilangal House, Ayikkara, Kannur at the cost of Rs.1,95,000/- Agenda No.10 : Provision of Cycle track: CBR No. 13 dated 28-4-2018 In connection with the construction of Cycle track at Cantonment area under AMRUT Project, Board resolved that width of the road should not be compromised since the road being a VIP route and for the movement of Army. So the proposal was refused. In this regard the District Collector suggested to arrange a presentation by the consultant of project for Cantonment Board, at their review meeting of AMRUT Project, for clarifying the objections of Cantonment Board for constructing Cycle track. Board considered the matter. Resolution No.10: Board considered the queries raised by the Cantonment Board’s side and reply from the implementation agency. The implementation agency presented a power point presentation before the board. Board considered the explanation of the implementation agency based on the collector’s suggestion and decided to permit the construction of cycle track unanimously, provided, location specific problems of the Cantonment Board must be consulted with the Cantonment Board by the implementation agency before execution of the work. Agenda No.11: Purchase of street lights: To consider the purchase of 25 Nos. of LED Street lights as spare for street light purpose within Cantonment.