Copy of Proceedings of the Ordinary meeting of the Cantonment Board Cannanore held on 3rd August 2018 at 11.00 hours in the conference hall of the Cantonment Board Cannanore.

Present Members:

1. Col.Ajai Sharma, VSM - President 2. Col.Padmanabhan (Retd.) - Vice President 3. Shri.Ratheesh Antony - Elected Member 4. Shri.Andrews.V - Elected Member 5. Smt.Deepa Baiju - Elected Member 6. Smt.Sheeba Fernandez - Elected Member 7. Smt.Jisha Krishnan.K - Elected Member 8. Dr.Vinod Vikneswaran.A - CEO/Member Secretary

Members Absent

1. Lt. Col.Prosenjit Deb - SEMO, Military Hospital 2. Col. K.V.Ramana - Nominated Military Member 3 Shri.Chandresh Agrawal, IDSE - AEE (Civ) AGE(1) MES 4. Shri.C.M.Gopinathan - Dy. Collector/ DM Nominee

Hon’ble Minister of Archeology, Ports & Museum of Government Shri. Kadannappally Ramachandran and Hon’ble M.P. of Smt. P.K.Sreemathi Teacher attended the Board meeting.

The Elected Members submitted a request before the board with two new agenda points , which was allowed by the President, Cantonment Board.

Agenda No. 1 : Closure of Boy’s Hostel road from Govt. Hospital road to opening opposite to St. Michael’s School.

Elected members placed a request before the President, Cantonment Board to (a) Open the newly constructed gate on the road end directly coming from Boy’s Hostel. (b) One the above is done, to restrict the road access in the Fort Road along the Helipad area as per procedure.

Resolution No. 1 : Board considered the request of elected members. President, Cantonment Board assured that the gate kept closed at the end of Boy’s Hostel road opening to Govt. Hospital road will be kept opened. The Board approved to close the Fort Road along the Helipad area as per Sec. 256 of the Cantonments Act, 2006 provided the army is keeping the gate on both the ends of Boy’s Hostel road open.

Agenda No. 2 : High Mast Light in Cantonment Area.

Board to consider the necessity for installing high mast lights for public convenience and beautification of the Cantonment from MP Fund.

(a) In general area Baby Beach (b) Near DSC water fountain junction.

Resolution No. 2 : Board resolved to request MP for the installation of High Mast Light. M.P. Smt. P.K.Sreemathi Teacher present in the meeting told the board to send the proposal. So, it was resolved to send a proposal to the MP’s Office with the request for 2 High Mast Lights in (a)In general area Baby Beach (b)Near DSC water fountain junction

After the resolution Hon’ble Minister of Archeology, Ports & Museum of Kerala Government Shri. Kadannappally Ramachandran and Hon’ble M.P. of Kannur Smt. P.K.Sreemathi Teacher left the Board meeting and the Board meeting continued.

Agenda No. 3: Birth and Death Report :

To consider the Birth & Death Report for the month of June 2018. Relevant reports are placed on the table.

Month Birth Death June 2018 220 36

Resolution No. 3: The number of births and deaths for June 2018 was considered and approved by the board.

Agenda No.4 : Monthly Statement of Accounts:

To consider and pass the monthly statement of receipts and expenditure for the month of June 2018. The statement is placed on the table.

Opening Balance : Rs.1,51,38,561.64 Expenditure : Rs. 44,91,962.00 Receipt : Rs. 9,05,266.00 Closing balance : Rs. 1,15,51,865.64 Rs.1,60,43,827.64 Rs.1, 60,43,827.64 ======

Resolution No. 4: The receipts and expenditure for the month of June 2018 was considered and the monthly statement of Accounts was approved.

Agenda No.5 : Stoppage of Bus Parking fee collection:

To consider the application received from Shri. Robert Shibu Fernandez, Contractor of Bus Parking fee collection, requesting to withdraw from the contract due to financial loss.

Resolution No.5 : Shri.Robert Shibu Fernandez won the tender for Bus Parking fee collection and started collection from 01-10-2018 by paying Rs.4,686/- per day on and Rs .4, 153/- per day on Sunday. Shri. Robert submitted a letter stating to withdraw from contract, causing a heavy financial loss to the Board. On oral request to continue the collection until success of the new tender, Shri. Robert refused to do it. So CEO deputed a person on temporary basis for the collection of bus parking fee. The daily collection until date is placed before the Board. Defaulting in the middle of the contract caused a financial loss which was overcome by appointing a temporary employee to collect the bus parking fee. So the CEO opined to blacklist Shri.Robert Shibu Fernandez from participating in any future tenders of the Cannanore Cantonment Board, which was supported by the President, Cantonment Board.

Even though Vice- President and few elected members had a reservation to give a second chance, finally it was decided to blacklist Shri.Robert Shibu Fernandez, from participating in the tenders of Cannanore Cantonment Board. Shri.Andrews alone recorded his dissent to blacklist Shri.Robert Shibu Fernandez

Agenda No.6 : Purchase of Dust bins for door to door garbage collection:

To consider and approve the quotations received for the supply of 300 pairs of Green and blue 10 liter dust bins to supply for door to door garbage collection as follows:

Refer CBR No. 15 dated 22-6-2018

1) M/s Super Décor (Green – 300 Nos.) South Bazar, Kannur (Blue – 300 Nos.) – Rs.160/- per each number

2) M/S Fushion, Malabar Tower, 600 Nos. Rs.240/- per number John Mill Road, Kannur

3) M/S Continental Agencies 600 Nos. Rs.260/- per number South Bazar, Kannur.

Resolution No.6 : Board considered the rate of each dustbin and decided to approve the quote of M/s Super Décor South Bazar, Kannur at the rate of Rs.160 per dustbin.

Agenda No.7: Purchase of Generator:

Refer CBR No. 17 dated 28-4-2018

To consider and approve the quotations received for supply of 40 KVA Generator for Cantonment Office premises as follows:

1. M/S Shenoy Enterprises, Kannur - Rs.4,40,000/- 2. M/S Fuji Technical service (P) Ltd. - Rs.4,75,000/-

Resolution No.7 : Board invited tender (2nd call) for the supply of 40 KVA Generator for Cantonment Office premises. Even though only 2 bids were received since this is the 2nd call. Board decided to approve the lowest bid of M/S Shenoy Enterprises, Kannur at the rate of Rs. 4,40,000/-

Agenda No.8 : Purchase of 5 KVA UPS System:

Refer CBR No. 26 dated 22-6-2018.

Sl.No. Name of Firms Particulars Rate 1. M/s PAR 5KVA/72V UPS WITH 12V, } Corporation, Calicut 100AH, TUBULAR }Rs.80,000/- Offline BATTERY – 6 No. } 5KVA/120V ONLINE UPS } Online WITH 12V, 40 AH TUBULAR }Rs.96,000/- UPS BATTERY – 10 NOS.

2. M/s Inspire System 5KVA ONLINE UPS WITH Rs.1,09,900/- Online & Service, Caltex, 12V, 40 AH TUBULAR UPS Kannur BATTER – 10 NOS. 3. M/S Safe Power 5 KVA TRUE ONLINE UPS, Rs.1,05,000/- Online Industries, 120 VDC UPS Edappally, Cochin

Computer Programmer suggesting that the 5 KVA/120V Online UPS with 12V, 40 AH Tubular Battery – 10 No. at Rs.96,000/- quoted by M/s PAR Corporation, Calicut is matched with the specifications given in quotation notice.

Resolution No. 8 : Board considered the 3 bid received for the purchase of 5KVA/120V Online UPS with 12V, 40 AH Tubular Battery – 10 Nos. and decided to approve the lowest bid of M/s PAR Corporation, Calicut at the rate of Rs.96,000/-.

Agenda No.9 : Painting of 3 Public Group latrines in Cantt. Area:

Refer CBB No.89 dated 22-6-2018

To consider and approve the quotations received for painting of 3 group latrines ie; Ward No. II , Ward III and Cantonment Bus stand as follows:

1. Sri.T.P.Surendran, Vilangal House, , Kannur - Rs.1,95,000/- 2. Sri.Shaji.K, PWD Contractor, Anjarakandy, Kannur - Rs.2,10,000/- 3. Sri.Joju, Bldg. Contractor, P.O. Anjampeedika, Kannur - Rs.2,05,000/-

Resolution No.9 : Board considered the 3 bid received for painting of 3 group latrines maintained by the Cannanore Cantonment Board and decided to approve the lowest bid of Sri.T.P.Surendran, Vilangal House, Ayikkara, Kannur at the cost of Rs.1,95,000/-

Agenda No.10 : Provision of Cycle track: CBR No. 13 dated 28-4-2018

In connection with the construction of Cycle track at Cantonment area under AMRUT Project, Board resolved that width of the road should not be compromised since the road being a VIP route and for the movement of Army. So the proposal was refused. In this regard the District Collector suggested to arrange a presentation by the consultant of project for Cantonment Board, at their review meeting of AMRUT Project, for clarifying the objections of Cantonment Board for constructing Cycle track. Board considered the matter.

Resolution No.10: Board considered the queries raised by the Cantonment Board’s side and reply from the implementation agency. The implementation agency presented a power point presentation before the board. Board considered the explanation of the implementation agency based on the collector’s suggestion and decided to permit the construction of cycle track unanimously, provided, location specific problems of the Cantonment Board must be consulted with the Cantonment Board by the implementation agency before execution of the work.

Agenda No.11: Purchase of street lights:

To consider the purchase of 25 Nos. of LED Street lights as spare for street light purpose within Cantonment.

Resolution No.11: Board considered the necessity of purchase of Street lights and decided to float a tender of purchase with 3 years warranty. The estimated cost of the 25 lights will be Rs.1,00,000/-

Agenda No.12: Scrapping of old files:

To consider and approve to dispose the old files which are out of use.

Resolution No.12 : Deferred to next board meeting.

Agenda No.13: Appointment of Cantonment Board Legal Advisor

Refer CBR No. 13 dated 27-5-2017.

The term of Legal Advisor of Cannanore Cantonment has expired. The last renewal is by CBR No.13 dated 27-05-2017. Hence it is proposed to consider the matter to appoint legal advisor.

Resolution No.13 : Board considered the necessity of appointing a legal advisor and CEO opined that Shri.K.K.Phalgunan the present legal advisor has been associated with the Board as Legal Advisor for the past 22 years. He also appeared and won the following case for the Cantonment Board as per the letter from CBLA.

1) Suit in respect of the tea shop situated on the Prabhat Junction on the west of the public road and east of military officers quarters road. The shop near the bus stop was demolished later on. 2) Series of Profession tax cases before the Dist. Court filed of DSC employees. 3) Profession tax case of employees of Thiruvapthi Mill. 4) Building Tax of Thiruvapthi Mill. 5) Tax dispute appeal buy Major Ragunath and his wife before the Dist. Court, Thalassery. 6) Pension case of Smt.Pennutti. 7) CMA by the legal heirs of Sadhu Krishnan in respect of possession of land and house behind Cantonment Board Office. 8) Injunction suit before the Munsiff Court, Kannur regarding construction of compound wall near Baby Beach.

9) O.S. No.115/17 before the Munsiff Court, Kannur filed by Jeeva Mary Alaxander and another which is pending 10) Ten Injunction suit by the occupants of Bunk filed before vacation court wherein injunction petition was dismissed.

Even though some elected members had opinion to bring a new CBLA, considering his professional acumen by winning all the above case and his 22 years association with the Cantonment Board, it was decided by the board to continue Shri.K.K.Phallgunan as CBLA for one more year from 1st June 2018. One time payment of Rs.15,000/- will be made as a honorarium.

Agenda No.14: Solid waste Management Segregation Unit:

CBR No.21 dated 27-12-2017

To consider the estimates of providing waste segregation units, such as conveyer belt and supporting accessories to segregate the waste. Approximate estimated cost Rs.8,40,000/-. In the above- mentioned reference, the unit approved by the board was less versatile than the present unit placed before the board.

Resolution No.14: Board considered the necessity and estimate of the proposed new Solid waste segregation unit and decided to float tender for the same.

Agenda No. 15: AMC of Garbage Compactor

To consider the Annual maintenance contract for the newly purchased garbage compactor.

Resolution No.15 : Board considered the necessity of an Annual maintenance contract for the garbage compactor as it has many hydraulic parts and decided to enquire the estimate. It will be put before the board in the ensuring board meeting.

Agenda No.16 : Trade licence approval:

Refer CBR No. 21 dated 22-6-2018

To consider and approve the trade licence applications, which are received from the Military Hospital alongwith the report after completion of enquiry.

Resolution No.16: Board considered the report of Military Hospital and decided to approve the trade licence of the applicant who have been approved by the Military Hospital.

Agenda No.17: Renewal of agreement of M/s Vodafone :

Refer CBR No. 16 dated 26-12-2016.

The Agreement period has been expired on 30-06-2016, and board resolved to extend the period of agreement 5 years from 2016 onwards and enhanced the rent. Rent for the year 2016-2017 is Rs.45,120/-. Board to decide the rate of percentage of increase in every years.

Resolution No.17 : Board considered the rent and decided to increase the rent at the rate of 10% per year for 5 years from 2016.

Agenda No.18 : Application for trade license:

To consider and approve the applications received from various firm for renewal of trade license for the year 2018-19.

Resolution No.18 : Board decided to send the application to Military Hospital for inspection.

Agenda No.19 : Application for installing Advertisement Hoardings:

To consider the applications received for installing advertisement hoardings at Prabhat junction Bus shelter, the area is still vacant after vacating the existing lilcence. 1. Sri.Noushad Ahamed, Prabhat Complex, Kannur. 2. Sri. Sai Kiran.P.M., Adspot, , Kannur

Resolution No.19 : Board considered the necessity and decided to float a local tender inviting quotation for the advertisement hoarding to be kept on the Prabhat junction bus shelter

Agenda No.20 : Appointment of Architect:

Refer CBR No.21 dated 18- 07-2017.

The appointed Architect firm by the Cantonment Board has completed one year. The Board, vide referred resolution did not mention the tenure of Architect. Hence the Board to consider and decide the tenure of Architect.

Resolution No.20 : Board considered the situation and decided to fix the tenure as 2 years for the Cantonment Board architect from August 2017.

Agenda No.21:Provision of outdoor gym equipments:

To consider the installation of outdoor gym equipments at Cantonment Public park. Quotations are received as under:

Sl. Firm Assisted Chin Power cage Elliptical No. up cross Trainer 1 M/s Fitness Mart, 74,000/- 39,800/- 1,10,000/- Kannur 2 M/s Power max Fitness 77,000/- 43,800/- 1,15,000/- Ltd., Goa 3 M/S Grand Salam 79,000/- 45,800/- 1,17,000/- Faintness Noida 4 M/s Khalsa Gymnastic 49,000/- 59,900/- 58,000/- Works, Meerut

Resolution No.21 : Board considered all quotations received regarding the outdoor gym equipments and approved the lowest bid quoted by M/s Khalsa Gymnastic Works, Meerut.

Agenda No. 22 : Renewal of cable network licence fee:

Refer CBR No.29 dated 18-07-2017.

To consider the application received from Shri.Shigin.G, Star Cable Vision, PVS Villa, , Kannur to renew the licence period of Cable net work . The approved tenure expired on July 2018. The licence fee of last year was Rs.10,000/-. Board consider the matter.

Resolution No.22 : Board considered the necessity to renew the licence period of Star Cable Vision, PVS Villa, Talap, Kannur and decided to fix the fee at 5% more than the last year. The rate is determined as Rs.10500/-.

Agenda No.23 : Closure of ‘C’ road near Military Hospital

LMA while fencing the land under their management in GLR Sy.Nos 6,6A,6B,6C and 6D had fenced, the ‘C’ road (GLRSy.No.5) under the management of Cantonment Board and instead of the ‘C’ road left a pathway in the land under their management. The letter sent by the CEO in this regard to LMA is placed before the Board. Board to consider and decide.

Resolution No.23 : Board considered the matter in detail and decided to take further decision after completion of survey by Town Surveyor with representatives from Cantonment Board, DEO, Kochi office and station Cell.

Agenda No.24 : To approve the estimate of multipurpose shed in dumping yard;

Refer (1) CBR No.38 dated 18-07-2017 (2) CBR No.41 dated 18-07-2017 (3) CBR No.26 dated 04-12-2017

Board vide ref 1. approved to construct a watchman shed in dumping yard at the estimate of Rs.1,07,500/-. Similarly Board vide Ref. 2 approved to construct a Multipurpose shed for waste management in dumping yard at the estimates of Rs.10 lakhs. Board decided to float tender for both watchman shed & Multipurpose shed separately. However Board vide refer 3 approved a maintenance contract work of Rs.15 lakhs quoted by the contractor Smt.Latha Suresh Babu. Board to consider and approve the construction of watchman shed and multipurpose shed in dumping yard through the maintenance contract awarded to Smt.Latha Suresh Babu.

Resolution No.24 : Board considered the necessity and decided to construct the Multipurpose shed and watchman shed the maintenance contract awarded to Smt.Latha Suresh Babu.

Agenda No.25 : Provision of differently abled and children friendly toilets:

Board to consider and decide to convert 1 toilet for each Male & Female toilets in 2 public group latrines into Differently abled and children friendly toilets. So totally 4 disabled friendly toilets and 4 children friendly toilets will be made. The total cost of converting normal toilets into disabled friendly (including ramp) and children friendly toilet is Rs.5,47,600/- The above estimates also include interlocking repair of Ward No.2 Public group latrine and fresh interlocking of Ward No.3 public group latrine.

Resolution No.25: Board to considered the estimates and decided to convert the necessary toilets into differently abled and children friendly toilets at the estimate of Rs.5,47,600/-.

Agenda No.26 : Provision of a Transgender toilet in public park:

Refer CBR No.22 dated 31-02-2018 Board to consider and decide provision of a transgender toilet as a welfare initiative for transgender community. In addition to the Male and female toilet as per the above reference, a transgender toilet will also be constructed in Cantonment public park. Estimated cost is Rs.90,000/-.

Resolution No.26: Board considered the necessity as there are approximately 200 registered transgender in the District of Kannur and decided to approve the estimate and float tender for constructing a transgender toilet.

Agenda No.27: Payment of Contractor:

To consider the payment of contractor Smt.P.Latha, who completed the work of construction of ramp and laying of interlock infront of Cantonment Board Office. While construction the cost of steel work for the ramp increased from Rs.28350/- to Rs.92,789/- as there was a sudden need to change to the quality of steel as prescribed by CEIL. As per the quoted tender the cost of miled steel per kg is Rs.250/- But the SS 304 steel as per CEIL’s recommendation is Rs.475.35/kg. The quantity of work also increased from the tender value of 113.4 kg to 195.2kg.

Resolution No.27: Board considered the increase of the cost of work and decided to approve the increase of payment of Rs.28,350/- to Rs.92,789 as the reason was found justified.

Agenda No.28: Conversion of all the toilet doors into iron doors:

Refer CBR No. 4 dated 31-01-2018.

Board to consider and decide the change of 30 numbers of doors from present PVC doors into Iron doors as the change in 27 doors of toilets into iron doors as per the above reference has received public support. The estimated cost of changing 30 PVC doors into iron doors is Rs.1,89,000/-

Resolution No.28: Board considered the necessity of conversion of PVC doors into iron doors and decided to float tender for the same.

Agenda No.29 : Insurance of garbage compactor:

To consider and approve the premium of garbage compactor insurance as follows: 1) M/S New India Assurance Company Ltd. Rs.68,239/- 2) M/S United India Insurance Company Ltd. Rs.69,396/-

Resolution No.29: Deferred to next Board meeting.

Agenda No.30: Utilization of unused space in Cantonment Board Office:

Board to consider and decide utilisation of unused room in Cantonment Board Office by demolition of a wall.

Resolution No.30: Board considered the necessity and decided to demolish the wall for utilization of the unused room.

Agenda No.31 : Wooden Cupboard for the Office:

Board to consider and decide the provision of wall mounted wooden cupboard/rack for the office to reduce the space occupied by the old iron beros. The estimated cost for installation is Rs.1.5 lakhs.

Resolution No.31: Board considered the necessity and decided to approve the estimate of Rs.1.5 lakh and float tender for the same.

Agenda No.32: Provision of bathroom, disabled toilet 2 nos. in bust stand premises:

Board to consider and renew the old urinals into bath rooms situated in A1 defence land in bus stand premises. At present there is no bathroom facility near the bus stand. So the bus drivers bath in the open causing unhygienic and unsintering condition. The estimated cost of conversion of urinal into bath room is Rs.2,96,000/-

Resolution No.32: Deferred to next board meeting.

Agenda No.33: Provision of Animal Birth Control Unit:

Refer CBR No. 13 dated 27-02-2018

Board to consider the present dog menace in the Cantonment area and to provide Animal Birth Control Unit at the estimated cost of Rs.21,35,000/-.

Resolution No.33: Board considered the estimate of Rs. 21,35,000/- and decided to send proposal to PD, DE, SC for approval for adding the project as original work for Budget 2019-20.

Agenda No.34: Exemption of land from fencing to make a road:

(1) Refer CBR No. 5 dated 27-05-2017 (2) Refer CBR No. 8 dated 27-12-2017

Board vide the above reference (1) decided to fence the coconut garden under the management of Cantonment Board. But the land between the Cantonment coconut yard and Cantonment pumping station is used as a pathway connecting Cantonment and neighbouring Corporation main bus stand since time in-memorial. Board vide Ref (2) ie; for a request from MP of Kannur Smt.P.K.Sreemathi Teacher decided to make a road in this path in it’s own cost. So, the Board must exempt this 20 feet width and 230 Feet length path to be from the fencing of coconut garden. Board to consider and decide.

Resolution No.34: Board considered the use of this piece of land in GLR SY No.41 as a pathway by public from time immemorial. So, the Board decided to exempt 20 x 130 feet between the Cantonment Board Coconut garden and Cantonment Board pumping station from fencing.

Agenda No.35 : Upgradation of DG, DE MPLs VPN leased line to 8 Mbps Optical Fibre Cable:

DG, DE vide letter No.83/62/MPLs-VPN/DGDE/Coord-Vol IV dated 12th June 2018 instructed all Cantonment boars to pay the BSNL for up-gradation to 8Mbp, Optical Fibre cable. Cannanore Cantonment Board must pay Rs.2,64,003/-. The letter is placed before the board. Board to consider and approve the payment.

Resolution No.35: Board considered the necessity and decided to approve the payment of Rs.2,64,003/- to BSNL for up-gradation to 8Mbps, OFC.

Sd/-xxxxxxx Sd/-xxxxxxx Chief Executive Officer, President, Cantonment Board, Cantonment Board, Cannanore. Cannanore.