AGENDA DOWNTOWN FORT LAUDERDALE TRANSPORTATION MANAGEMENT ASSOCIATION (TMA) Executive Board of Directors Monthly Meeting | Wednesday, June 24, 2020 @ 9:00AM IMPORTANT NOTE: The meeting will NOT be taking place in-person. Log in to GoToMeeting https://www.gotomeet.me/suntrolley/june24 and Call 786-535-3211 Access Code 670-080-069 TMA Mission: We inspire moments of fun, spark economic vitality, and support our local community by providing nostalgic and charming transportation options where and when they are desired by residents and guests throughout Greater Fort Lauderdale. TMA Vision: To be the top-of-mind transportation choice with a reputation for strong regional connectivity, forward-leaning technology, and fun experiences. REGULAR ITEMS • Call to Order & Roll Call R-1 • Approval of Agenda R-2 •Approval of Minutes R-3 •March 27, 2020 TMA Executive Board Meeting (pg. 3 - 9) • Public Comments R-4 • Comments from the Chair R-5 • EXECUTIVE DIRECTOR'S REPORT • Operational Detours Related to Public Demonstrations R-6 • Current Status of Operations Related to COVID-19 • Grant Pursuit Task Force (pg. 10 - 14) • Sun-Sentinel Coverage / Driver Recognition (pg. 15 - 22) ACTION ITEMS •MOTION TO ACCEPT Fiscal Year 2019 Third-Party Audit (pg. 23 - 53) A-1 NON-ACTION ITEMS •Community Shuttle Program - Communication from City of Fort Lauderdale to Broward County (pg. 54 - 117) N-1 •Items to Monitor • Vehicle procurement N-2 • Other Transportation Modes (pg. 118) INFORMATIONAL REPORTS • Financial Statements (forthcoming) I-1 • Ridership (pg. 119 - 125) I-2 • Farebox Revenue (pg. 126) I-3 • Contracts (none) I-4 • Legal Matters (none) I-5 OTHER • Member Comments O-1 • Motion to Adjourn O-2 NEXT MEETING: Wednesday, July 22, 2020 The TMA encourages public participation. Advertised Executive Board Meetings are always open to the public, and the public may comment on any item at the end of the meeting (maximum two minutes total), unless a member of the public is formally addressed by the Board during the course of the meeting. MEETING MINUTES DFLTMA EXECUTIVE BOARD OF DIRECTORS Wednesday, May 27, 2020, 9:00 AM Meeting Held Via GoToMeeting Videoconference In Attendance Members: Greg Stuart, Chair; Steve Lucas, Vice Chair; Stephanie Toothaker, Secretary; Joey Epstein, Treasurer; Broward County Commissioner Lamar Fisher; Jason Kruszka, Alternate for Broward County Commissioner Tim Ryan; Celia Gisleson, Alternate for Fort Lauderdale Commissioner Steven Glassman; Jayne Pietrowski, FDOT; Elizabeth Van Zandt, DDA; Loraine Cargill, SFRTA; Dan Barnett, BID; Melissa Milroy; Roosevelt Walters TMA Staff: Robyn Chiarelli, Executive Director; Mindy Drath, Bookkeeper City Staff: Ben Rogers, Director of Transportation and Mobility; Lisa Marie Glover, Transportation Manager; Nina Verzosa, Transportation Planner BCT Staff: Barney McCoy, Transit Director; Chris Walton, Broward County Transportation Department Also Present: Darci Mayer, Broward MPO Senior City Transportation Planner; Angela Wallace, Broward County Attorney’s Office; Jamie Opperlee, Recording Secretary, Prototype, Inc. Regular Items R-1 Call to Order Chair Stuart called the meeting to order at 9:01 a.m. R-2 Approval of Agenda Mr. Walters made a motion, seconded by Mr. Epstein, to approve. Motion passed unanimously. R-3 Approval of Minutes • March 25, 2020 TMA Executive Board Meeting Pg. 3 of 126 DFLTMA Executive Board of Directors May 27, 2020 Commissioner Fisher made a motion, seconded by Mr. Epstein, to approve. Motion passed unanimously. R-4 Public Comments None. R-5 Comments from the Chair Chair Stuart noted that the Board continues to address issues related to the ongoing COVID-19 pandemic. TMA Staff and the City of Fort Lauderdale have worked on how to move forward at this time. R-6 Executive Director’s Report • TMA COVID-19 Response Ms. Chiarelli reviewed measures the TMA is taking in response to the COVID-19 pandemic, including: • Reduced services as a result of reduced demand • Suspension of fares to minimize contact • Temporary barriers to protect drivers and passengers • Blocked seating • Drivers’ temperatures are checked • No more than nine passengers permitted on a vehicle All COVID-19 information is being communicated through the TMA’s available channels. Ridership is monitored on a weekly basis by TMA and City Staff as the economy reopens. The organization has received verbal confirmation that the required ridership threshold has been suspended due to extenuating circumstances. In addition to regular sanitization, drivers clean their vehicles during service stops. • FDOT Funding Agreements Approved o Downtown Link $182,680 o NW Community and Neighborhood Links $200,000 The Florida Department of Transportation (FDOT) has come through with a funding commitment for the Downtown, Northwest Community, and Neighborhood Links. These are agreements between the City of Fort Lauderdale and the state, for which the Fort Lauderdale City Commission has approved funding. The TMA is awaiting execution of the agreements so they may invoice for these funds against services. • Grant Pursuit Task Force 2 Pg. 4 of 126 DFLTMA Executive Board of Directors May 27, 2020 Ms. Chiarelli continued that she has reviewed funding opportunities with Darci Mayer of the Broward MPO and Nina Verzosa of Fort Lauderdale City Staff. They meet on a monthly basis to discuss and prioritize potential grants to be pursued. She requested that any members with knowledge of additional grant opportunities make this task force aware of them. • Driver of the Quarter – Craig Garcia and Entire Driver Team Ms. Chiarelli recognized the First Transit team’s continuing role as essential workers. The TMA has applied for recognition programs through the Convention and Visitors’ Bureau and the Greater Fort Lauderdale Chamber of Commerce, and there may be an opportunity for them to be recognized in the future by the Fort Lauderdale City Commission. Action Items A-1 MOTION TO RETROACTIVELY AUTHORIZE Executive Director to Apply for the Paycheck Protection Program in the Amount of $26,500 with Mindy Drath as the Authorized Signatory Mr. Epstein made a motion, seconded by Mr. Walters, to approve. Motion passed unanimously. A-2 MOTION TO RETROACTIVELY AUTHORIZE Executive Director to Apply for Smart Growth America Arts & Transportation Rapid Response for up to $20,000 Mr. Epstein made a motion, seconded by Ms. Van Zandt, to approve. Ms. Chiarelli explained that the organization is eligible for between $5,000 and $20,000, with the funds to be used to pay an artist’s stipend and material costs for decorating the barriers on vehicles between drivers and passengers. These funds are contingent upon the receipt of funding for permanent Plexiglas barriers, which will exceed $20,000. Motion passed unanimously. A-3 MOTION TO APPROVE Executive Director Evaluation Recommendations and Modification to Employment Mr. Walters made a motion, seconded by Mr. Epstein, to approve. Chair Stuart noted that the Executive Director has done a good job in keeping the organization afloat in the midst of difficulties, including the ongoing pandemic. Ms. Milroy noted that Ms. Chiarelli received 100% on every item in the evaluation, and the evaluation team felt that a contribution to be used towards the retirement plan of the Executive Director’s choice was in order. 3 Pg. 5 of 126 DFLTMA Executive Board of Directors May 27, 2020 Motion passed unanimously. Commissioner Fisher requested additional information regarding farebox collections and vehicle sponsorships. Barney McCoy of Broward County Transit (BCT) advised that he has met with Fort Lauderdale City Manager Rob Hernandez to discuss a number of items regarding the community shuttle program. Ms. Chiarelli explained that the TMA has been operating with farebox revenue and sponsorships as two of their funding sources, which have provided approximately $200,000 for community shuttle service over the last 15 years. She was recently advised that a public hearing was scheduled to discuss this funding, and noted that the TMA would like the opportunity to discuss the cost benefit of removing these two revenue sources. Angela Wallace, representing the Broward County Attorney’s Office, stated that the community shuttle program is funded by Broward County, which has inter-local agreements (ILAs) with Broward municipalities. The agreement in question is between Broward County and the City of Fort Lauderdale, and is consistent with agreements with other municipalities. The County now funds 100% of municipal community shuttle programs using transportation surtax revenue. Ms. Wallace continued that advertising was never authorized by the County as part of the ILA with Fort Lauderdale. In addition, Broward County has had a policy, adopted in 2009, that prohibits the advertising of tobacco and alcohol products on County vehicles, facilities, or properties. She characterized the issue as bringing Fort Lauderdale’s ILA into line with other community shuttle agreements throughout Broward County. Ms. Wallace noted that the County has communicated directly with Fort Lauderdale due to the nature of their contract, with the City expected to have shared information with the TMA. She pointed out that the TMA does not provide actual service: this is done by First Transit, its contractor. Another issue was the TMA’s “wave-and-ride” policy, which was considered to be a violation of the Americans with Disabilities Act (ADA). Other issues include a requirement of the federal government that the City follow a competitive procurement process for services that use federal assets. In order to come into compliance, Fort Lauderdale would need to issue a competitive procurement agreement for a community shuttle service provider. Mr. McCoy advised that these issues were communicated to Fort Lauderdale’s City Attorneys in March 2020. Fort Lauderdale Director of Transportation and Mobility Ben Rogers stated that several items with which the City had not been in compliance were addressed under the ILA in recent months. The City is working to develop a plan to bring the the program into full compliance with the ILA so surtax funds can be used toward the community bus program.