GENDER IDENTITY AND EXPRESSION POLICY March 2018 port.ac.uk DOCUMENT TITLE Gender Identity and Expression Policy March 2018 DOCUMENT AUTHOR AND RESPONSIBLE PERSON AND DEPARTMENT DEPARTMENT Equality and Diversity Adviser Students, HR Dept HR Director, HR APPROVING BODY DATE OF APPROVAL Equality and Diversity Committee 6 March 2018, with GDPR operational update July 2019. REVIEW DATE EDITION NO. ID CODE March 2021 5 (Editions 1 to 4 under 37 different title) EITHER OR For public access online (internet)? For staff access only (intranet)? Tick as appropiate Tick as appropiate Yes No Yes No For public access on request copy to be mailed Password protected Tick as appropiate Tick as appropiate Yes No Yes No Externalqueriesrelatingtothedocumenttobereferredinthefirstinstancetothe CorporateGovernanceteam:[email protected]. Ifyouneedthisdocumentinanalternativeformat,please [email protected]. The latest version of this document is always to be found at: http://policies.docstore.port.ac.uk/policy-037.pdf GENDER IDENTITY AND EXPRESSION POLICY MARCH 2018 Contents Summary ...........................................................................................................................................................2 1. Introduction ................................................................................................................................................2 2. PolicyStatement ......................................................................................................................................... 3 3. TheLegalFramework .................................................................................................................................. 3 4. Responsibilities ............................................................................................................................................4 5. Supporting IndividualswhoIntendtoTransitionorareTransitioning ....................................................... 4 5.1 WhotocontactattheUniversity ...................................................................................................... 4 5.2 Sourcesofpersonalguidanceandsupport ...................................................................................... 5 5.3 Namechangesonrecords ................................................................................................................. 5 5.4 IDcards .............................................................................................................................................. 5 5.5 Degreecertificates ............................................................................................................................ 5 5.6 Replacementcertificates ................................................................................................................... 5 5.7 Applicationsprocess .......................................................................................................................... 5 5.8 Registration ........................................................................................................................................ 5 5.9 Accommodation ................................................................................................................................ 6 5.10 Singlesexfacilities ............................................................................................................................. 6 5.11 Staffleaveduringtransition .............................................................................................................. 6 5.12 Studentleaveduringtransition ......................................................................................................... 6 5.13 Fieldtrips,placements,studyandworkingabroad .......................................................................... 6 5.14 Sport .................................................................................................................................................. 6 5.15 DisclosureandBarringService(DBS) ................................................................................................ 6 5.16 Staffrecruitmentandstudentapplications ...................................................................................... 6 5.17 References ......................................................................................................................................... 7 5.18 Recordkeeping .................................................................................................................................. 7 6. ResolutionofComplaints ............................................................................................................................ 7 7. ReviewingandMonitoringofthisPolicy ................................................................................................... 7 AppendixA:ExplanationofTerms .................................................................................................................... 8 AppendixB:FlowChartofa‘TransitioningJourney’ ..................................................................................... 10 AppendixC:GuidanceonSupportingaPersonwhoisTransitioning ............................................................ 11 AppendixD:ChecklistforActionPlan ............................................................................................................12 AppendixE:SupportingTransitioningFlowchart ........................................................................................... 17 AppendixF:TemplateforNotificationofChangeofGender/Name/Title ..................................................... 19 AppendixG:SourcesofFurtherGuidanceandSupport ................................................................................ 22 GENDER IDENTITY AND EXPRESSION POLICY MARCH 2018 1 Gender Identity and Expression Policy SUMMARY What is this Policy about? ThisPolicysetsoutthecommitmentoftheUniversityofPortsmouthtoadheringtotheEqualityAct2010inrelationtothe protectedcharacteristicofGenderReassignment,andtotheinclusionofallstudentsandstaffirrespectiveofhowtheychooseto definethemselveswithregardtotheirgenderidentity. Who is this Policy for? ThisPolicyisforallstudents,staffandotherindividualswhoworkwithintheUniversitycampus.Itwillalsobeofinteresttothe widerpublicinrelationtohowtheUniversitymeetsitsobligationsinrelationtotheEqualityAct2010withspecificreferenceto transpeople. How does the University check this Policy is followed? InformationcontainedinthisPolicyformspartoftheEqualityandDiversitytrainingthatisundertakenbyallstaff.TheUniversity encouragesstaffandstudentstoraisequestionsrelatingtogenderidentityandtoreportanyissuesorconcernstheymayhave iftheyfeelthattheirneeds,orthoseoftheirfriendsandcolleaguesarenotbeingappropriatelysupported.Fromtheknowledge shownbystaffandthequestionsasked,theUniversitybelievesthisPolicyisbeingfollowed. Who should I contact if I have queries about this Policy? Ifyouareamemberofstafforyourenquiryrelatestoamemberofstaffpleasecontact: EqualityandDiversityManageron02392845774oremail:[email protected] Ifyouareastudentoryourenquiryrelatestoastudentpleasecontact: EqualityandDiversityAdvisor(students)on02392845779oremail:[email protected] 1. Introduction purposeofidentificationistheirs.Ifyouarenotsure 1.1 The primaryfocusofthisGenderIdentityand whatpronountousethenpolitelyask.Ifyoumake ExpressionPolicyisonthesupportandprotection amistakejustcorrectyourselfandmoveon,don’t fromdiscriminationthatisavailabletoindividuals makeafussaboutit. whowishtotransitionfromthegenderassignedat There is a glossary of terms that are used socially theirbirthtoagenderwithwhichtheyidentify;their and legally in Appendix A. truegenderidentity.Thisprocessisknownasgender 1.2 Transitioning (genderreassignment/gender reassignment,transitioningorgenderconfirmation. confirmation/genderaffirming) Peoplewhoaretransitioningareoftenknownby othersastransgenderortrans. Transitioning canbealengthyprocessandmay involvemedical,socialandlegalprocessesbutevery Thispolicyisinlinewiththerequirementsofthe individualisuniqueandeachmaychooseadifferent EqualityAct2010butwealsowishtogobeyondthis pathtoreachandconfirmthegenderwithwhich andacknowledgeandrecognisetherightsofpeople theyidentify. whoseegenderasaspectrumandwhomayexpress themselvesinwayswhicharenottypicallyassociated Medical withthebiologicalsextheywereassignedatbirth: Some peoplechoosetousemedicalandsurgical thosewhoarenon-binary/non-gender,thosewhoare interventionstoenablethemtoaligntheirphysical genderfluid,intersex,andthosewhoaredualrole.To appearancewiththeirself-identifiedgender,a thisendthetermstransandgenderidentityareused processknownclinicallyasgenderreassignment.This withinthisPolicyasumbrellatermstodemonstrate issometimesincorrectlyreferredtoas‘sexchange’ thecommitmentoftheUniversityofPortsmouthto whichisconsideredanoffensivetermbymosttrans inclusionandtoensuringthatallstaffandstudents people,asaretheterms‘pre-/post-operative’which canexpressthemselvesinthewaytheyaremost implythatsomeformofsurgeryisnecessaryto comfortable. transition. It isimportanttoacknowledgethataperson’sgender Social orsexualidentityistheirowntodefineandthat The termtransalsoincludespeoplelivingintheir theownershipofterminologyandlanguageforthe truegenderbutwhohaveelectednottoundergoany GENDER IDENTITY AND EXPRESSION POLICY MARCH 2018 2 surgicalormedicalintervention.Thismaybereferred 2.4 The Universitywillprovideasupportiveenvironment toasa‘socialtransition’.Thiswillofteninvolvetelling