NJSIG Board of Trustees Meeting January 15, 2020 New Jersey Schools Insurance Group 6000 Midlantic Drive, Suite 300 North Mount Laurel, New Jersey 08054 www.njsig.org 2019/2020 NJSIG Board of Trustees Irene Le Febvre O: H: (973)335-3382 Chairperson 180 South Terrace F: [email protected] v2019-2022 Boonton, NJ 07005 C: (973)349-0664 North Board Member (Boonton Town BOE) Committees: Claims, Policy Christopher Russo, Ed.D. O: (609)716-5000x5020 H: (609)694-1505 Vice-Chairperson 55 Grovers Mill Road F: [email protected] v2019-2022 Plainsboro, NJ 08536 C: South Business Administrator (West Windsor-Plainsboro) Committees: Claims, Personnel Thomas F. Connors, Ph.D. O: H: (732)463-3230 Trustee 10 Seward Avenue F: [email protected] v2018-2021 Piscataway, NJ 08854 C: (732)491-3248 Central Board Member (Piscataway Twp BOE) Committees: Finance James J. Jencarelli, Jr. O: (973)664-2291 H: (201)320-7049 Trustee 2 Mill Creek Road F: (973)627-6588 [email protected] v2018-2020 Sparta, NJ 07871 C: (201)320-7049 North Superintendent (Morris Hills Regional) Committees: Personnel Joseph Meloche, Ed.D. O: (856)429-5600x4309 H: (856)321-1969 Trustee 45 Ranoldo Terrace F: (856)616-9647 [email protected] v2019-2021 Cherry Hill, NJ 08034 C: (856)229-4318 South Superintendent (Cherry Hill Public Schools) Committees: Personnel Steven K. Robinson O: (973)535-8000x8009 H: (732)617-1219 Trustee 11 Foxcroft Drive F: [email protected] v2018-2021 Livingston, NJ 07039 C: (973)476-1046 North Business Administrator (Livingston Twp. BOE) Committees: Finance Dana Sullivan O: (908)789-4414 H: (973) 884-1737 Trustee 302 Elm Street, Rm 101 F: (908)789-4180 [email protected] v2016-2020 Westfield, NJ 07090 C: (201)803-2028 Central Business Administrator (Westfield BOE ) Committees: Claims, Policy Vacant O: H: Trustee F: v2019-2022 C: Central Superintendent Committees: Vacant O: H: Trustee F: v2017-2020 C: South Board Member (BOE) Committees: Finance Jill Deitch, Esq. 6000 Midlantic Drive, O: (609)386-6060x3007 H: Executive Director Suite 300 North F: (609)386-8877 [email protected] Mt. Laurel, NJ 08054 New Jersey Schools Insurance Group 6000 Midlantic Drive, Suite 300 North Mount Laurel, New Jersey 08054 www.njsig.org 2019/2020 NJSIG Sub-fund Liaisons Frank Rizzo Black Horse Pike Reg O: 856-227-4106 x8007 BACCEIC 580 Erial Road F: 856-227-6835 [email protected] Sub Fund Liaison Blackwood, NJ 08012 v Paula Smith Cape May Co. Tech. O: 609-465-2161 x611 [email protected] CAIP 188 Crest Haven Road F: 609-465-3069 Sub Fund Liaison Cape May Court House, v NJ 08210 O: ERIC North F: Sub Fund Liaison v Gene Mercoli Cumberland Cnty. Voc. O: (856) 451-9000 [email protected] ERIC South 601 Bridgeton Avenue F: (856) 451-8487 Sub Fund Liaison Bridgeton, NJ 08302 v John Csatlos Florham Park O: (973)822-3880x1005 [email protected] ERIC West P.O. Box 39 F: (973)822-0716 Sub Fund Liaison Florham Park, NJ 07932 v O: MOCSSIF F: Sub Fund Liaison, v Anthony Dragona Union City BOE O: (201) 348-5677 [email protected] NJEIF 3912 Bergen Turnpike F: (201) 223-0471 Sub Fund Liaison Union City, NJ 07087 v TEL (609) 386-6060 | FAX (609) 386-8877 Page 1 of 1 New Jersey Schools Insurance Group 6000 Midlantic Drive, Suite 300 North Mount Laurel, New Jersey 08054 www.njsig.org Meeting Dates 2019/2020 August 26, 2019 Trustee Retreat, Marlboro Office 11:00 am – 3:00 pm September 18, 2019, 2:00 p.m. Marlboro Office October 21, 2019 Dock’s Oyster House Atlantic City, NJ 08401 November 18, 2019, 3:00 p.m. Marlboro Office January 15, 2020 Mount Laurel Office March 18, 2020 Marlboro Office May 20, 2020 Mount Laurel Office June 17, 2020 Marlboro Office All meetings will begin at 4:00 p.m. unless otherwise noted. TEL (609) 386-6060 | FAX (609) 386-8877 Page 1 of 1 New Jersey Schools Insurance Group 6000 Midlantic Drive, Suite 300 North Mount Laurel, New Jersey 08054 www.njsig.org BOARD OF TRUSTEES MEETING Wednesday, January 15, 2020 6000 Midlantic Drive, Suite 300 North, Mount Laurel, NJ Meeting 4:00 p.m. JANUARY AGENDA PUBLIC SESSION ITEM # 1. Call to Order In accordance with the Sunshine Law and N.J.S.A. 10:4-10, due notice of all pending meetings was given to the Atlantic City Press, Newark Star Ledger, and Trenton Times on October 25, 2019. Copies of these notices are on file with the New Jersey Secretary of State. 2. Roll Call Thomas F. Connors, Ph.D. Joseph Meloche, Ed.D. Dana Sullivan James J. Jencarelli, Jr. Steven K. Robinson Irene Le Febvre Christopher Russo, Ed.D. 3. Acceptance of the public and executive session minutes for November 18, 2019. 4. Public Participation - Opportunity for public to address the NJSIG Trustees regarding specific agenda items. Each person will have five minutes to speak. 5. Sub-fund Liaisons - Reports/Comments 6. Reports: A. Executive Director Report Jill Deitch B. Accounting/Finance Report Michele Carosi C. Safety & Risk Control/Client Relations Report Debra Rice D. Underwriting Report Claire King E. Claims Report Sherwin Archibald F. Information Technology Report Jeff Cook TEL (609) 386-6060 | FAX (609) 386-8877 Page 1 of 2 7. Discussion Items: A. Willis Towers Watson Pricing Study Jill Deitch B. Trustee Nominations Jill Deitch C. Employee morale initiatives Jill Deitch D. Quarterly loss runs: hard copies/electronic Jill Deitch 8. Action Items: A. Checking Accounts & New Claims Ratification Jill Deitch B. Contracting: 1. Incident reporting system RFP Jill Deitch 2. Appointment of special counsel Jill Deitch 9. New Business 10. Executive Session EXECUTIVE SESSION EXECUTIVE SESSION RESOLUTION WHEREAS, N.J.S.A. 10:4-6 et. seq., (“the Open Public Meetings Act”), authorizes public entities to meet in executive session under certain circumstances; and WHEREAS, the Open Public Meetings Act requires that the Group adopt a resolution at a public meeting to go into private session; now, therefore, BE IT RESOLVED by the Board of Trustees of the New Jersey Schools Insurance Group that it is necessary to meet in executive session to discuss certain items involving: A. Litigation; B. Matters involving attorney client privilege; BE IT FURTHER RESOLVED that any discussion held by the Board of Trustees which need not remain confidential will be made public as soon as feasible. The minutes of the executive session will not be disclosed until the need for confidentiality no longer exists. FURTHER RESOLVED that the Board of Trustees will not return to open session to conduct business at the conclusion of the executive session. Page 2 of 2 New Jersey Schools Insurance Group 6000 Midlantic Drive, Suite 300 North Mount Laurel, New Jersey 08054 www.njsig.org Board of Trustees Meeting of January 15, 2020 Board of Trustees Meeting Minutes of November 18, 2019 New Jersey Schools Insurance Group’s (NJSIG) Board of Trustees Meeting of November 18, 2019 at NJSIG’s Marlboro office. ATTENDEES Trustees: Irene Le Febvre, Thomas F. Connors, Ph.D., Joseph Meloche, Ed. D., Christopher Russo, Ed. D., Dennis Quinn, Steven K. Robinson and Dana Sullivan Participants: David Rapuano, Esquire of Archer, Matt Shirley and Meredith Boehringer of Korn Ferry, Stacy Mina of Willis Towers Watson, Mary Alice Avery and Zia Qasim of Wilmington Trust, James Miles and Dennis Skalkowski of Bowman and Company and Phil Williams of Willis Re NJSIG Staff: William Mayo, Executive Director, Michele Carosi, Chief Financial Officer, Jill Deitch, Chief Legal Officer, Jeff Cook, Information Systems Manager; Debra Rice, Client Relations/Safety and Risk Control Manager, Claire King, Underwriting Manager, Sherwin Archibald, Claims Manager, Stephen Tucker, Assistant General Counsel, Beth Ferlicchi, Assistant General Counsel, and Renee Johnson-Payne, Executive Assistant ITEM #1 CALL TO ORDER Pursuant to N.J.S.A. 10:4-10, with a quorum present, the meeting was called to order at approximately 3:11 p.m. In accordance with the Sunshine Law and N.J.S.A. 10:4-10, due notice of this meeting was given to the Atlantic City Press, Newark Star Ledger, and Trenton Times on October 25, 2019. Copies of these notices are on file with the New Jersey Secretary of State. TEL (609) 386-6060 | FAX (609) 386-8877 Page 1 of 6 ITEM #2 ROLL CALL Thomas F. Connors, Ph.D. √ Joseph Meloche, Ed.D √ Christopher Russo, Ed.D. √ James J. Jencarelli, Jr. A Dennis Quinn √ Dana Sullivan √ Irene Le Febvre √ Steven K. Robinson √ ITEM #3 ACCEPTANCE OF THE PUBLIC SESSION AND EXECUTIVE SESSION MINUTES OF OCTOBER 21, 2019. Action Taken: M (Quinn)\ S (Connors)\ Carried (Affirmative Votes = Connors, Le Febvre, Meloche, Quinn, Robinson, Russo, Sullivan) to accept the October 21, 2019 public session and executive session minutes Board of Trustees meeting minutes. ITEM #4 PUBLIC PARTICIPATION There was no public participation. ITEM #5 SUB-FUND LIAISONS – Reports/Comments There were no sub-fund liaison reports. ITEM #6 REPORTS: A. Executive Director: William Mayo, Executive Director, explained the difficulties and possible solutions relative to the errors and omissions line of coverage. B. Chief Financial Officer: Michele Carosi, Chief Financial Officer, had nothing to add to the report. C. Client Relations/Safety and Risk Control Manager: Debra Rice, Client Relations/Safety and Risk Control Manager, reported Workshop 2019 was extremely successful. Both training sessions were well attended. Page 2 of 6 D. Underwriting Manager: Claire King, Underwriting Manager, had nothing to add to her report. E. Information Technology: Jeff Cook, Information Systems Manager, had nothing to report. F. Claims Manager: Sherwin Archibald, Claims Manager, discussed the claims audit results for the department.