Approved 02/22/07 BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 502 COUNTIES OF DuPAGE, COOK AND WILL, STATE OF ILLINOIS MINUTES OF THE REGULAR MEETING OF THURSDAY,JANUARY 18, 2007 HELD ON CAMPUS IN SRC-2052, GLEN ELLYN, IL 6:05 P.M. – BOARD DINNER AND CLOSED SESSION – SRC-2011 CALL TO ORDER & ROLL CALL – The regular meeting of the Board of Trustees was called to order by Chairman Micheal E. McKinnon at 6:00 p.m. in room SRC-2052. Present: Trustees Jane M. Herron, Diane K. Landry, Micheal E. McKinnon, Kathy A. Wessel, and Student Trustee Umar Farooq. Absent: Trustees Beverly Fawell, Mary A. Mack, and Mark Nowak. Also present were President Sunil Chand, Counsel Lorence Slutzky, staff members and representatives of the press. Board Secretary Karen V. Neely was recorder. CLOSED SESSION – At 6:06 p.m., Wessel moved, Landry seconded, THAT THE BOARD OF TRUSTEES HOLD A CLOSED SESSION FOR THE PURPOSES OF DISCUSSING: (1) COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES; AND (2) LITIGATION, WHEN AN ACTION AGAINST, AFFECTING OR ON BEHALF OF THE PARTICULAR PUBLIC BODY HAS BEEN FILED AND IS PENDING BEFORE A COURT OR ADMINISTRATIVE TRIBUNAL, OR WHEN THE PUBLIC BODY FINDS THAT AN ACTION IS PROBABLE OR IMMINENT, IN WHICH CASE THE BASIS FOR THE FINDING SHALL BE RECORDED AND ENTERED INTO THE MINUTES OF THE CLOSED MEETING. In an advisory comment, Farooq indicated preference for the motion. On roll call, voting aye: Herron, Landry, Wessel, and McKinnon. Motion carried. At 6:10 p.m., Trustee Fawell arrived at the meeting. At 6: 12 p.m., Trustee Nowak arrived at the meeting. RESUME OPEN MEETING – At 6:35 p.m., Landry moved, Wessel seconded, THAT THE OPEN MEETING BE RESUMED. On voice vote, motion carried unanimously. Regular Board Meeting of 01/18/07 Page 1 of 11 7:00 P.M. – REGULAR BOARD MEETING – SRC-2052 1. CALL TO ORDER – The Regular Meeting of the Board of Trustees resumed at 7:00 p.m. in room SRC-2052. Chairman McKinnon called the meeting to order. 2. ROLL CALL – Trustees present: Beverly Fawell, Jane M. Herron, Diane K. Landry, Micheal E. McKinnon, Mark Nowak, Kathy A. Wessel, and Student Trustee Umar Farooq. Trustees absent: Mary A. Mack. Also present were President Sunil Chand, Counsel Lorence Slutzky, staff members, representatives of the press, and visitors. Board Secretary Karen V. Neely was recorder. 3. AWARDS AND RECOGNITIONS 3.01 American Heart Association Award – Lauren Iwema of the American Heart Association presented awards to the College and its employees for their participation in the Heart Walk on September 25, 2006. College employees present at the meeting were Lauren Morgan, Cathie Walker and Joyce Fletcher. Cathie and Joyce were recognized as top walkers, each individually raising over $1,000. There were 148 walkers on the C.O.D. teams this year – an increase of more than 50 walkers from last year. The amount raised by the college teams exceeded $18,000. The overall amount raised at this year’s Heart Walk was $2.7 million. Below is a detailed list of the College team captains and amounts raised: Team Captains $ Amount Raised Denise Kruckenberg $ 690.00 Cathie Walker $2,673.00 Greg Joos $1,345.00 Heather Sobecki $ 580.00 Joyce Fletcher $1,465.00 Melissa Entzminger (student) $ 205.00 Judy Wagner $2,581.00 Karen Owens $ 560.00 Ken Gray $ 211.00 Herschel (Sonny) Smith $3,049.00 Steve Gustis $ 215.00 Andrea Richmond $1,654.90 Steve Ross $ 628.00 Steve Schroeder $2,515.00 President Chand presented the Board with a desk clock from C.O.D. alumnus Marija Zivanovic-Smith. Marija was also honored to be the ICCTA Outstanding Alumnus this year. Joseph Barillari, Director of the College of DuPage Press and IT Special Services, displayed the newest game from the C.O.D. Press. Regular Board Meeting of 01/18/07 Page 2 of 11 4. MONITORING INFORMATION 4.01 Monthly Construction Project Summary – The Trustees reviewed this month’s report, the Task Order Projects Report, and the Milestone Summary Report which is prepared monthly by the Facilities Planning and Construction Office. President Chand noted that beginning in February, The Rise Group will be giving expanded reports to the Board. 4.02 Government Relations Report – Dr. Chand reported on his legislative activities and those of Paula Purdue and Vincent Persico on behalf of the College. He stated there is still hope that the College’s request for capital funding will be considered. (Complete report attached to permanent minutes.) 4.03 Academic and Student Affairs Updates – Vice Presidents Christopher Picard and Kay Nielsen updated the Board on the goals and objectives for next year which were developed with the advice of the Faculty Senate. Longer range plans will be developed in accordance and alignment with strategic developments under AQIP. The Academic and Student Affairs Strategic Plan Updates will be discussed at both the January 27 Board Retreat and the February 5 Committee of the Whole Meeting. 4.04 Information Technology Plan – Vice President Charles Currier presented the Information Technology Strategic Plan FY08-12 which provides strategic direction to address the strengths, weaknesses, opportunities and threats from a technology perspective that will impact the College over the next five years. The IT goals, objectives and action plans provide the strategies necessary to support growth and expansion of current programs and services for new College-wide initiatives. The plan also contains a financial estimate of the technology costs over the next five years. 4.05 Future Financial Analysis – Vice President Thomas Ryan and Director of Financial Affairs and Controller Christopher Wodka presented the Future Financial Analysis 2008 through 2012. The purpose of this Analysis is to create a framework which allows the Board of Trustees, the Planning Teams and the Administration to examine the five-year financial implications of the major financial decisions that must be made. 4.06 Graduate Follow-Up Study – Director of Research and Planning Harlan Schweer presented the annual survey of students who graduated during the previous year. This study is undertaken annually to meet the Illinois Community College Board (ICCB) reporting requirements. It is also widely used throughout the College by counselors, academic deans and faculty to assist in advising students and for program planning and assessment. 5. GENERAL INFORMATION 5.01 Board Reports a) Illinois Community College Trustees Association (ICCTA) – Trustee Wessel reported on the following items: • The Attorney General made a motion to move the ethics training law suit out of DuPage County. The judge denied the Attorney General’s request, and Regular Board Meeting of 01/18/07 Page 3 of 11 the law suit will be held in DuPage County. • The December 13 Legislative Task Force on Community Colleges completed its work. The top priority is, of course, to increase funding. • Illinois State Representative Sandra Pihos and Trustee Wessel will make a joint presentation at the annual College Legislative Breakfast to be held on January 27. • ICCTA and the Association of Community College Trustees (ACCT) will hold a combined meeting in Washington, DC during the ACCT National Legislative Summit on February 11 to 14. • The next local ICCTA meeting will be held in Schaumburg on March 9 and 10. There will be a special round table for Board Chairs at this meeting. • April 25 will be Lobby Day in Springfield; however, that is also the date of the College’s AQIP visit on campus. b) Foundation – Trustee Herron reported the next College Foundation meeting will be held on Monday, January 22, at which time they will discuss how to clearly focus their energy and activity on completing the $10 million Healthcare Initiative successfully. c) Student Issues – Student Trustee Farooq reported on the following items: • The Martin Luther King, Jr. Breakfast held at Benedictine University was very successful. • The concept of a partnership between C.O.D. and Benedictine University includes a money saving benefit to students of both institutions. There will be further discussions about partnerships with businesses in DuPage County. • Requested the administration do more to promote student tuition payment options and available funding and scholarships. • Farooq will attend the Illinois Community College Board – Student Advisory Council (ICCB-SAC) meeting in Springfield on January 19 and 20. d) Committee of the Whole – Chairman McKinnon reported the Facilities Master Plan Board Meeting and Committee of the Whole Meeting were both held on January 8. The Benedictine University President and several Trustees attended this meeting to announce their academic partnership with C.O.D. and to discuss additional ideas. e) Board Items – Trustee Herron read her letter of resignation from the Board of Trustees effective immediately and submitted this letter to the Board Secretary. Herron cited concerns regarding Board operations and decisions that have occurred over the last few years. Trustee Herron left the meeting at 7:30 p.m. (Complete letter attached to permanent minutes.) The Board took a short break to allow time for Legal Counsel Slutzky and Board Secretary Neely to review the Illinois Public Community College Act on the subject of Board vacancies. Following the break, Slutzky explained that the law states the Board has 60 (sixty) days to fill the vacancy before the Illinois Community College Board (ICCB) fills the vacancy. He recommended the Board provide press releases to District 502 Regular Board Meeting of 01/18/07 Page 4 of 11 newspapers advertising the vacancy and request letters of intent and resumes from interested citizens. Chairman McKinnon stated the entire Board will review all letters and resumes and will follow proper legal procedure to fill the vacancy.