Town of Sunderland INVITATION FOR BID FOR Fire Apparatus Sealed bids for delivery of FIRE APPARATUS, as detailed in attached Specifications, or equal, will be received at the Franklin Regional Council of Governments, J.W. Olver Transit Center, 12 Olive Street, Suite 2, Greenfield, MA 01301 on or before FEBRUARY 14, 2017 AT 2PM at which time they will be opened and publicly read by the FRCOG Chief Procurement Officer. The Chief Procurement Officer’s clock shall be the sole determining factor of time. The Town of Sunderland is the awarding authority and reserves the right to determine what is “equal” if “or equal” components or services are proposed. In the event the FRCOG office is officially closed for weather or emergency, the bid will be opened the next open day at the same time. Specifications are available only through the FRCOG bid website: http://frcog.org/bids in order for all recipients to be notified of any addenda or deadline changes. This bid is being undertaken under MGL Chapter 30B. All bidders shall be familiar with the law’s requirements. Any questions pertaining to the bid requirements or documents should be directed, in writing, to Andrea Woods, Chief Procurement Officer, FRCOG. Questions may be emailed to [email protected] or mailed. Written responses will be emailed to all bidders on record as having picked up the IFB through the website. Any addenda must be acknowledged on the Bid Price Form. Failure to do so may result in rejection of bid. If you received this bid form from any other source than FRCOG, you must register to receive any addenda. Bids should be placed in a sealed envelope marked “SUNDERLAND FIRE APPARATUS – SEALED BID” in the lower left hand corner and hand delivered or mailed to Franklin Regional Council of Governments, J.W. Olver Transit Invitation for Bids – FIRE APPARATUS - Town of Sunderland, MA 1 | P a g e Center, 12 Olive Street, Suite 2, Greenfield, MA 01301. No faxed or emailed bids will be accepted. If requested, a receipt indicating this date and time will be given to any bidder delivering a bid in person. A bidder may correct, modify, or withdraw a bid by written notice received by the Town prior to the time and date set for the bid opening. Bid Modifications must be submitted in a sealed envelope clearly labeled “Modification No….” Each modification must be numbered in sequence, and must reference the original IFB. After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Town or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident. All bids must be accompanied by the Bid Price Form with Bid Signature Page/Corporate Authorization which includes a Certification of Tax Compliance/Non-Collusion, Affidavit of Compliance, Tax Identification Number, executed by an authorized agent of the bidder. Any bid that does not include this document, fully completed, will automatically be deemed non-responsive and will not be considered. Bid bond of 5% of bid price is also required. Additional material may be included with the bid. Any or all Bids may be accepted or rejected as the Town determines is the best interest of the public. The sealed bid should include the entire Invitation for Bids Package so that no pages requiring acknowledgement will be forgotten. Each bidder must submit two (2) originals and two (2) copies of their bid. FRANKLIN REGIONAL COUNCIL OF GOVERNMENTS Andrea Woods, MCPPO, Chief Procurement Officer January 25, 2017 The Town of Sunderland n and the Franklin Regional Council of Governments do not discriminate on the basis of disability with respect to admission to, access to, or operation of its programs, services, or activities. Individuals who need auxiliary aids for effective communication with respect to programs and services of the Commission should contact the FRCOG’s American with Disabilities Act (ADA) Compliance Coordinator at 413-774-3167 x111. Invitation for Bids – FIRE APPARATUS - Town of Sunderland, MA 2 | P a g e IMPORTANT DATES ADVERTISEMENT Advertisement for Supplies and Services (M.G.L. ch 30b) Greenfield Recorder Newspaper Legal Ad – January 30, 2017 FRCOG and Town of Sunderland Webpage – January 30, 2017 Goods and Services Bulletin and CommBUYS – January 30, 2017 CRITICAL DATES Deadline for written questions – February 7, 2017 4pm Deadline for Submission of Bids – February 14, 2017 at 2pm ESTIMATED DATES Review of Bids – February 15, 2017 through April 15, 2017 Annual Town Meeting – May, 2017 Award of Bid – at Annual Town Meeting Fire Apparatus Completed – within 300 days of Notice of Award Invitation for Bids – FIRE APPARATUS - Town of Sunderland, MA 3 | P a g e GENERAL BID INFORMATION (1) Award In compliance with MGL Ch. 30B, § 5, the contract resulting from this bid will be awarded to the lowest responsible and responsive bidder based upon bid price, past performance and reliability of the bidder, quality of product and/or service at the sole discretion of the Town of Sunderland. The Board of Selectmen reserves the right to accept or reject any or all bids, or cancel the bid altogether, if it is in the best interest of the town. (2) Period of Contract The delivery of the vehicle shall be no later than 300 days from order. A penalty of $100.00 per day will be assessed to the vendor for non delivery after the specified date in the contract. (3) Intent of Specifications It is the intent of these specifications to cover the furnishing and delivery to the purchaser of a complete vehicle, current NFPA compliant, equipped as hereinafter specified or equal. The Town of Sunderland reserves the right to determine what is EQUAL. With a view to obtaining the best results and the most acceptable apparatus, these specifications cover minimum requirements as to the type of construction, finish, and tests to which the apparatus must conform, together with certain details as to equipment and appliances to be furnished. Minor details of construction and materials, where not otherwise specified, are left to the discretion of the contractor, who shall be solely responsible for the design and construction. Components specified by brand name, model number, dimension size or capacity are readily available to all Manufacturers and/or bidders, substitutes or alternates claimed to be equal may not be accepted by the Purchaser. The apparatus shall conform to the requirements of the current (at the time of bid) NFPA standard to the extent as specified herein. Invitation for Bids – FIRE APPARATUS - Town of Sunderland, MA 4 | P a g e (4) Bid Requirements The bid form provided herein shall be completed and returned with the appropriate "yes" or "no" marked by each paragraph in the "Bidder Complies" column. A paragraph indicated with both the "yes" and "no" column marked shall be considered non-responsive and treated accordingly. Or Equal submissions must submit a separate document with each line # listed as provided in the bid specifications to easily refer to the substitutions. Each bidder shall submit their own equipment specifications, detailing their construction. This is necessary to evaluate each bidder's actual intent of building the equipment as specified herein. The bidder's proposal format shall be the same order as these specifications to allow the Town/Fire Department to compare all bids easily and prevent confusion. Failure to submit detailed information or drawings where specified may result in rejection of the bid. (5) Qualification of Bidders Bids will only be considered on vehicles constructed in the continental United States, whose manufacturers have an established reputation of permanency and reliability in the field of fire apparatus construction. Each manufacturer shall furnish satisfactory evidence of their ability to construct the apparatus as specified, and shall state the location of the factory where the complete apparatus will be built. If the chassis, body, and water tank are manufactured in different facilities, the location of each facility shall be stated in the bid. Experimental apparatus will not be acceptable. Please complete the following: Please state the location where the following vehicle components will be constructed: Body ___________________ Tank ____________________ How long has the manufacturer been building at this location? Number of years_______ Invitation for Bids – FIRE APPARATUS - Town of Sunderland, MA 5 | P a g e Bidders must submit a complete list of all 4 x 4 engines they have built in the past 5 years including contact names and current telephone numbers. References that are not current and cannot be contacted may result in disqualification. The Town and FRCOG reserve the right to investigate other contracts undertaken by the bidder other than those provided in the References. (6) Service Requirements The bidder must offer emergency on-site or mobile service, as needed. Also, the bidder shall offer services including overseeing collision repairs and painting. SERVICE IS CRITICAL. The ability of the bidder to provide prompt and capable future service for the equipment supplied will be considered a major factor in determining the award of this bid. The bidder must have a full service facility and be staffed by full-time technicians. Technicians MUST be factory trained in the operation and repair of all the equipment supplied with full authorization from the manufacturer.