Welcome to the Village at Squaw Valley USA Rooming List Instructions The information requested on the rooming list form is necessary for the Village at Squaw Valley USA to make complete and accurate reservations for your group. Your Conference Planning Manager will be happy to send you an electronic template upon request. Your own list is also acceptable if the same information, as outlined below, is provided. Please also follow the guidelines below when making changes to your rooming list. Room Assignment The Village at Squaw Valley USA will honor the room size requested. We will note your requested building and beddings assignments, but cannot guarantee specific locations, or room numbers. Splitting Rooms Charges If your group attendees will pay for their own rooms, tax and incidentals, and are sharing condominiums, the following must be considered: The Village at Squaw Valley USA is unable to divide certain charges (telephone calls, incidentals, etc). It is the responsibility of the individual whose name appears on the reservation City Ledger to finalize all charges amongst occupants BEFORE checkout. It is the responsibility of the group leader or meeting planner to inform all attendees of the above. Requested Rooming List Information Names Please type or print the last name and then first name of each attendee with title, if any. Under the Main Name on the reservation, please indicate if there are other attendees sharing this room and if so list names as instructed above. Note- the Main Name on the reservation is the name linked to the billing City Ledger. Room Type- denotes the accommodation requested One Bedroom = 1bed/ 1bath- King bedded room with Queen size pullout sofa (sleeps 1-4 people) Two Bedroom = 2 bed/ 2bath- One King size bed, one Queen size bed and one Queen sofa pullout (sleeps 2-6) Two Bedroom with Twins = 2 bed/ 2bath with twin beds- One King size bed, two Twin beds and one Queen sofa pullout (sleeps 3-6) Three Bedroom = 3 bed/ 3 bath- One King size bed, one Queen size bed in the 2nd and 3rd bedrooms and one Queen size pullout sofa (sleeps 3-8) Billing Please indicate next to the Main Name on the reservation whether room, tax and incidentals go to the Master Group City Ledger or to the individual’s City Ledger. If the group wishes to pay for room and tax, but not incidentals, please write Maser/incidentals to “I” Dates Arrival and Departure dates Special Requests Indicate special guest needs VIP notations Handicap access Views- more expensive Room location request Requests are filled on space available basis Changes to Rooming Lists Please list all changes by the date the change was requested on the bottom of the original rooming list. Names If there is a name change, please write down the new name and then note if the name is a new reservation or if the name is replacing an attendee, already on the rooming list. If the new name is replacing an attendee on the list, state which reservation number the attendee being replaced is under and whether the attendee being replaced is moving into a different room or is now not coming. For example: Karen Mack is a new attendee and she will need a 1 bedroom on 8/6/04 and she departs 8/9/04. Room and Tax to the Master City Ledger and incidentals to I. Karen Mack is a new attendee, replacing Tim Nelson who is a share on reservation #10 on the rooming list. Tim Nelson is replacing Kelly James as a share for reservation #6 and Kelly is no longer attending. Dates If there is a date change, please list the name of the reservation and the new arrival or departure date. Billing If there is a billing change, please note the name or the reservation and the new billing quest. If the reservation is being paid in part by the group and in part by the individual please specify which dates are to be charged to who. For Example: o Karen Mack will be arriving on 1/1 and departing on 1/10. Karen will be paying for the nights of 1/1, 1/2, and 1/9, all other nights to the master bill. Special Requests If a special request is no longer needed, or a new special request is added please note the name on the reservation and what the new request is and what is no longer requested. Room Type If there is a change in room type, please note the name on the reservation and the new room type. Audio Visual Technology Rental & Service Audio Internet Microphones Dedicated IP Adress Table 30.00 Per Room 100.00 Wireless: Handheld or Lav. 95.00 Wired Handheld 75.00 Wireless Access: Mtg. Rooms Complimentary Sound Patch to House Sound 25.00 Visual Video 35mm Slide Projector Monitors/Receivers With Stand or Wireless Remote 45.00 27” Color Monitor with Cart 75.00 Overhead Projector VCR 25.00 With Skirted Table 45.00 DVD Player 35.00 LCD Projectors XGA-3,500 Lumens 200.00 Computers & Monitors With In-room Screen 7’ x 10’ Please contact our Conference Palisades and Alpenglow Room Planning Manager for any personal Portable XGA 200.00 computer needs. Tripod and Cradle Screens 5’ x 5’ 45.00 8’ x 8’ 60.00 In-Room Screen 7’ x 10’ 75.00 All Audio Visual Technology is subject to a 20% Service Charge, 8.25% State Sales Tax and 1.5% Village Civic Fee. All prices, taxes, and fees are subject to change without notice. All prices are Each Per Day. Audio Visual Technology Rental & Service Continued Additional Items Phones Packages Conference Phone 95.00 With Speaker LCD Support Package 60.00 In-House Phone 20.00 Table, (1) Extension Cord, (1) Multi Strip, Local Phone Line 30.00 and 5’ Tripod Screen Long Distance Line 50.00 *Larger Screens Available for Upgrade Laptop Accessories Deluxe A/V Package 250.00 Laser Pointer 10.00 In-Room LCD Projector and In-Room Screen, Wireless Card 20.00 (1) Extension Cord, (1) Multi Strip, Table, and A/C Laptop Adapter 10.00 (1) Flipchart with Post-It Pad Paper and Markers Multi Brand Adapter Conference Package 300.00 Stage Add Ons In-Room LCD Projector and In-Room Screen, Podium 25.00 Conference Phone, (1) Extension Cord, (1) Multi Wood Sign Easel 25.00 Strip, Table Flip Chart & Easel 40.00 With Post-It Pad Paper & Markers Ultimate A/V Package 500.00 Metal Easel 20.00 Fully supported Audio Visual cart complete with Rolling White Board 45.00 LCD Projector, Desktop Computer, 4' x 8' Riser Section 75 Wireless Mouse, Wireless Keyboard, Jabra Speaker and portable music device player, A/C Accessories Wireless Internet, Wireless Presenter A/C Extension 15.00 and Laser Pointer Multi Strip 15.00 Wireless Presenter 10.00 *Please contact our Conference Planning Manager to setup an access code for Conference Bridge or for any additional Audio Visual requests. All Audio Visual Technology is subject to a 20% Service Charge, 8.25% State Sales Tax and 1.5% Village Civic Fee. All prices, taxes, and fees are subject to change without notice. All prices are Each Per Day. Meeting Room Capacities Room Sq. Footage Dimensions Ceiling Height Classroom Chev U- Shape Hollow Sq. Conf Theater Rounds- 10 Rounds-10w/DF Palisades Room 2,960 54 x 54 9' 8" 170 144 36 48 24 300 250 220 Section A 1,480 54 x 27 9' 8" 60 72 27 48 24 120 110 90 Section B 740 27 x 27 9' 8" 27 18 23 30 12 48 40 N/A Section C 740 27 x27 9' 8" 27 18 23 30 12 48 40 N/A Section B & C 1,480 54 x 27 9' 8" 60 72 27 48 24 120 110 90 Suite 101 275 17' x 16' 8' 6" 12 12 9 12 12 24 20 N/A Suite 103 300 13' x 15' 8' 6" 12 12 9 12 12 24 20 N/A Suite 105 315 15' x 21' 8' 6" 24 18 15 18 18 48 30 N/A Suite 107 430 16' x 26' 8' 6" 27 24 15 18 18 56 30 N/A Alpenglow Room 1200 42'x30' 10' 54 36 18 24 24 120 80 60 Mountain Stream 1900 Unique 10' 45 45 18 24 24 150 120 100 Section A 500 Unique 10' 24 24 15 18 18 30 30 20 Section B 784 Unique 10' 36 36 15 24 18 57 50 40 Section C 697 Unique 10' 27 27 18 24 18 62 40 30 Section A & B 1284 Unique 10' 45 45 15 24 24 57 80 60 Section B & C 1481 Unique 10' 45 45 15 24 24 57 90 70 Notes 1. All maximums, except for the hollow square sets and rounds, allow for video projection. 2. All maximums, except for the hollow square sets, sets in the Suites and rounds, allow space for a basic Break Service. No space considerations are made for buffet services. 3. The maximum number of people, seated at Rounds, in the Palisades room that can view the screen is 136 people. 4/9/2009 Meeting Room Set-Up Styles The Theater or “Auditorium” Style Appropriate for short a short lecture or larger groups that do not require extensive note-taking. Classroom Style Most desirable for long lectures that involve note-taking. Banquet Style or “Rounds” Generally used for meals and small group discussions. 72” Rounds seat up to 10 people Hollow Square Style Used to promote open discussion between the meeting participants.