International Journal of Applied Engineering Research ISSN 0973-4562 Volume 11, Number 6 (2016) pp 4017-4023 © Research India Publications. http://www.ripublication.com Development and Evaluation of an Institutional Research Repository Using Content Management System Jake M. Laguador1, Abner Tupaz2, Evelyn L. De Castro1, Conrado I. Dotong1 1College of Engineering and 2Management Information System, Lyceum of the Philippines University, Batangas City, Philippines. Abstract important records through establishing a system that would Having an online repository of research related activities is an provide an effective method of preserving and sharing important part of the university website to provide proper information in a well-organized manner. It is the primary medium or facility for the students and faculty members in responsibility of the web content managers in ensuring the accomplishing their research proposals and projects. This veracity of the inputs to generate faster summary reports with study aimed to integrate a research webpage from the existing integrity. LPU-Batangas Website to address the needs of the institution The Research and Statistics Center in Lyceum of the of making its research findings accessible to all interested Philippines University manages important data and findings of researchers. WordPress is an open source content institutional research studies from different colleges. It is the management system used in the study to develop the webpage role of the Center to maintain an updated collection of for research. Results showed that the WordPress is truly completed studies and disseminate its results to a larger beneficial to the Web Developers and to the Web Masters community of researchers through uploading the information who manage the content of the page that will not necessarily and making the research abstracts available in the university require a graduate of Information technology or any computer website so that the students and teachers from LPU and other related technical courses or degree programs. The webpage universities could access and utilize these findings. obtained high evaluation rating from the students and The data included in the content management system are the employees. It is considered highly functional, useful and following but not limited to the name of the authors, research reliable due to its user-friendly environment and contents that title, name of the college, year completed, abstract, keywords, can be easily accessed from the page. research category, research event presentation and publication, research utilization, and the faculty members with Keywords: Research Webpage, Content Management listed research publications. The page also features on-line System, Functionality, Reliability and Usability “Call for Papers” to invite researchers from other academic institutions and industry partners to submit their research papers for the refereed journal publication and research Introduction conferences of LPU. Archiving and disseminating information are significant The following mentioned information can be made available stages of data life cycle that provide strong support to the in the web through the use of content management system proper documentation and serve as reference for future use of (CSM). As open source, CMS has its own advantages but out data and information. Through the use of website, information of so many only few like Joomla, Drupal, WordPress are can be easily accessed anywhere and anytime provided that popular in the market because of good functionality and the user has Internet connection and access. When it comes to support [2]. the research findings of an academic institution, it is ideal and WordPress started as just a blogging system, but has evolved practical to have a repository of research activities which is to be used as full content management system and so much accessible for students, faculty members and administrators more through the thousands of plugins and widgets and not only to monitor the research performance of their themes. A developer can use PHP to create simple graphics on respective colleges but also to utilize information for their the fly. He can also use it to edit existing graphics [3]. ongoing research projects and proposals. WordPress is initially designed as a blogging platform; in the Research as one of the significant functions of higher learning last several years WordPress has changed itself as a useful institutions should be given emphasis in innovating the ways content management system [4]. and means on how technology can be integrated for wider A CMS is a software package that allows the development of dissemination of findings and information. Learners websites that can be quickly and easily updated by non- themselves are changing and there has been much discussion technical staff members [5]. These open source systems are in recent years about the rise of the 'digital native' or of the created and supported by a community of developers and can 'net generation' [1]. Therefore, making research findings be downloaded without costs. Both their feature sets make accessible in the net through the implementation of a open source systems particularly attractive to nonprofits. repository management system is an efficient way of Currently, there are several viable open source systems but managing and maintaining data collection through the use of which are not as widely used worldwide. Therefore, it requires computer software in order for the students to download the a comparative analysis of the existing CMS packages on the content easily. It enhances the manual storage and retrieval of market in order to be chosen that package which will enable 4017 International Journal of Applied Engineering Research ISSN 0973-4562 Volume 11, Number 6 (2016) pp 4017-4023 © Research India Publications. http://www.ripublication.com the development of website according to customer system; make the research findings and related activities of requirements [6]. the institution in research accessible for all stakeholders System for digital library application provides solutions through the LPU-B website; evaluate the functionality, adopted to support the management if different metadata usability and reliability of the institutional research repository descriptions of multimedia documents are in the same using ISO 9126 evaluation criteria; and determine if there is repository [7]. Database programs have many different significant difference between the evaluation of students and methods for storing and retrieving data, as well as for employees in the research webpage. organising the stored data on the computer. One popular way for accessing data, both to store and to retrieve it, is to use a computer language called Structured Query Language (SQL). Conceptual Framework It was specially designed for database access [8] while The concept of the study begins with the adoption of the MySQL is a database system used on the web. Basically, a functions of the open-source Content Management System MySQL database allows you to create a relational database which is being used by the University in managing its structure on a web-server somewhere in order to store data or institutional website. The research webpage is embedded in automate procedures [9]. the University Website as one of the major menus to give This Web-based database supports a wide range of publication importance as one of the tri-fold functions of Higher types and features simple extraction of counts and lists of Education Institutions. It provides platform for proper publications based on a variety of query criteria. Therefore, dissemination of research outputs of students and faculty the database also serves as an important research members in a form of online publication. Google Scholar documentation tool [10]. Keeping in mind the progress in recognizes the research papers uploaded in the webpage; communication and database technologies (concurrency, performs appropriate Google indexing; and counts the consistency and reliability) has increased the data processing citation. potential [11]. As one of the most popular open source content management Content Management System systems available today, WordPress boasts a framework that allows the users to easily customize and extend it through plugins [12]. With the content-based server, educators can LPU website save and archive their files online easily, and integrate their online resources without any Web design skill [13]. The developed webpage will also be evaluated in terms of Content of Management Online Dissemination of functionality, usability and reliability to ensure that the Research of Web Research Activities & presentation of information is favourable to the end-users. It is Webpage Repository Outputs important to check its functionality to determine its characteristic as user-friendly environment. Usefulness of the Figure 1: Conceptual Framework webpage to the intended and interested end-users has also significant bearing to consider the medium as valuable. Having reliable outputs as how the user expected it to be The management of web repository includes updating through utilized is also imperative to make the webpage dependable. uploading new files, editing, deleting and archiving. Updating The development of a research website for the Research of information is being done whenever there is a new activity Center would facilitate an easy way of storing and retrieving conducted or to be hosted by the University;