2020-21 IHSAA Media Rules and Regulations Overview: The Indiana High School Athletic Association, Inc. places a copyright on its tournament events clearly defining how the media and general public may capture and transmit, broadcast, or webcast images and audio. This document is separated into Chapters, they are: 1) Chapter 1: IHSAA Broadcasting Rules for Tournament Events a) This Chapter details the process of submitting for and obtaining permission to broadcast IHSAA tournament events. It governs all media and the general public with restrictions and reliefs. The IHSAA has a fair use policy that permits limited use without paying a fee. 2) Chapter 2: IHSAA Fees for Broadcasting Tournament Events a) This Chapter lists the fees that must be paid before a broadcast can be produced. 3) Chapter 3: Decorum for Broadcasters and Media at IHSAA Tournament Events. a) The IHSAA requires a community acceptable decorum and further detailed rules for the behavior of the media at its tournament events. 4) Chapter 4: Rules for IHSAA Champions Affiliation a) The IHSAA has requirements and privileges for video and audio broadcasters who qualify, submit for and are approved for the affiliation with the IHSAA Champions Network. 5) Chapter 5: Application for designation as an Educational Broadcaster. a) Indiana High School broadcast groups who meet certain requirements must submit for a designation and subsequently may receive unique privileges. 6) Chapter 6: Policy for Photography, Film and Audio at IHSAA Tournament Series Events. This chapter supplements chapter 1 for still photographers, film makers and audio recorders at IHSAA tournament events. It sets priorities for the placement of these media members. 1 IHSAA Broadcasting and Media Rules For Tournament Events 2 INDEX Chapter 1: IHSAA Broadcasting Rules for Tournament Events 4 Supporting Documentation 4 Definitions 4 Educational Broadcaster Rules 7 Licensing, Copyrights and Sale of Productions 8 Submitting for a License to Broadcast 8 Order of Broadcaster Preference for Seating in Venues 9 Press Box and Press Row Seating and Allowable Staff : 10 Exclusivities 10 Web Page Requirement Has Been Eliminated 10 Broadcasters Using Live Video Via Social Media Have New Restrictions: 11 Certain Licensed Entities May Broadcast to their Owned properties 11 External Syndication to a Non-Owned Property is Prohibited 12 Forced Syndication to the Champions Network 12 Additional Syndication Clarifications: 12 Changes to Posting VOD 13 Fair Use - Posting Images, Audio or Video by Non-Licensed Entities and Individuals on Conventional and Internet Outlets (Social Media) 13 Pay Per View Restrictions, Registrations and Selling Content 14 Broadcasting Quality Standards 14 Notice of Poor Quality and Resolutions 15 Broadcasting Production Restrictions 15 Advertiser and Sponsor Restrictions 17 Time out coordination, timing of ads and delay of play 18 Venue Setup Guidelines 18 The use of drones 18 The use of Remote Integration (REMI) 18 The Use of autonomous or semi-autonomous video devices (robots) 19 2 IHSAA Broadcasting and Media Rules For Tournament Events 3 Internet Access 19 Electrical Power 19 Generator restrictions 19 Ground Fault Interrupters and Safety 20 Credentialing and Identification 20 Inspection of Vehicles, Backpacks, Cases and Personnel 20 Resolution of Conflicts 20 Violations of IHSAA Broadcasting Rules 21 Chapter 2: IHSAA Fees for Broadcasting Tournament Events 23 Audio Broadcast License Fees (Radio and Internet Radio): 23 Video Broadcast License Fees (Television > 75,000 Subs): 23 Video Broadcast License Fees (Television < 75,000 Subs): 24 Discount schedule 24 Additional Seats and Press Box Clearance 25 Use of Bleacher or Venue Seats 25 Chapter 3: Decorum for Broadcasters and Media at IHSAA Tournament Events 26 Chapter 4: Rules for IHSAA Champions Affiliation 28 Chapter 5: Application for Designation as an Educational Broadcaster 41 Educational Broadcaster Application (following page): 41 Chapter 6: Photography, Film and Audio at IHSAA Tournament Series Events. 43 Media Guidelines 43 Spectators Guidelines 44 License to sell and distribute Photographs from State and Sub-State Tournament Series Events 45 Purchase of Media Content 45 Use of Electronic Strobes and Flashes 45 Photographer Placement 46 Photographer Order of Staging 47 3 IHSAA Broadcasting and Media Rules For Tournament Events 4 Chapter 1: IHSAA Broadcasting Rules for Tournament Events a) Overview: Initiating an audio description and/or transmitting, broadcasting or web streaming any moving images from any device using any means is licensed and is regulated by the Indiana High School Athletic Association, Inc. at IHSAA sanctioned tournament events. b) Dissemination of video and audio using radio, television, webcasting, tweeting or any social media including future technologies by any means are considered ‘broadcasting’ and the initiator is considered a ‘broadcaster’ for all references contained within this document. Broadcasters may be a school, business or individual including fans present at the event. Locally or remotely controlled robots or autonomous devices which capture audio or video and disseminate such are now considered broadcasters. 2) Supporting Documentation a) This document will reference others or subsequent chapters: i) Chapter 2: IHSAA Fees for Broadcasting Tournament Events. Contains the most recent fee schedule for obtaining a license to broadcast an IHSAA tournament event. ii) Chapter 3: Broadcaster Decorum at IHSAA Tournament Events. Defines the expected decorum for the performance of on-air talent during a broadcast of an IHSAA licensed event. iii) Chapter 4: Rules for IHSAA Champions Affiliation. Explains a special designation to a broadcaster and which enhances these rules for tournament events. iv) Chapter 5: Application for designation as an Educational Broadcaster. v) Chapter 6: Policy for Photography, Film and Audio at IHSAA Tournament Series Events. 3) Definitions a) IHSAA - IHSAA is the abbreviation for the Indiana High School Athletic Association, Inc. b) Regular Season - Refers to games contested by IHSAA member schools outside of the tournament of the Indiana High School Athletic Association, Inc. Regular season game content and rights are normally administered by the home school and in some cases may be governed by a 3rd party. c) IHSAA Tournament Events - contests owned by the Indiana High School Athletic Association, Inc. These events include all Indiana Sectional, Regional, Semi-State and State Championships. The rules contained within this document are only pertinent to ‘IHSAA Tournament Events’ d) Broadcasting - by definition, shall encompass both live and tape delayed audio or video presentations of IHSAA tournament contest action. There is no longer a difference between live and tape delayed broadcasts within this or any related documentation. Broadcasting encompasses all forms of radio, television, internet 4 IHSAA Broadcasting and Media Rules For Tournament Events 5 and any future technology to distribute video or audio both by conventional and digital methods. e) Broadcaster - The Broadcaster is the entity who has paid the appropriate licensing fee to distribute a live or taped delayed IHSAA tournament production. f) Producer - The Producer is the entity that staffs and operates audio and video equipment. The Producer is the creator of the artistic presentation of the tournament event actions which are subsequently distributed by the Broadcaster. The Producer may or may not be the Broadcaster. If syndication fees are paid, there may exist more than one Broadcaster distributing (airing) the work of a single Producer. g) Network - A network is defined within this document as more than one linear or on demand broadcasting outlet whose content is shared with one or more other outlets simultaneously. As a qualifier, 90% of the content shared among all shall be the same when and if they could be viewed simultaneously. An ad hoc relationship or grouping of broadcasters who do not meet this criteria shall be regarded as separate entities for the purpose of obtaining a license to broadcast. h) Fair Use - Details the use of images, moving pictures, video, audio and social media by non-licensed entities. Read more. i) VOD - Video-on-demand. VOD is defined as a video presentation that was broadcast live or via a taped delay and is later available for replaying at the pleasure of the fan or viewer. j) PPV - Pay Per View. PPV is the process of placing a game’s live or replay audio or video and/or it’s video-on-demand presentation behind a paywall which requires that the viewer or listener submit funds or purchase a subscription to view. k) Owned Properties. For the purposes of this document, an owned property is an outlet for video or audio that is controlled exclusively by the broadcaster. A owned property’s content is exclusive to the broadcaster. More Clarifications. l) Syndication - Syndication is defined as placing a live, tape delayed or video on demand broadcast on more than one broadcast location. Syndication is applicable to both video and audio broadcasts. m) Exclusivity - Exclusivity is defined as allowing a single broadcaster and no other at a unique game venue. n) Educational Broadcaster - Educational Broadcaster is defined as a school group or class that is led by a teacher, meets all educational requirements and who has applied for such a designation from the Director of Broadcasting at the IHSAA. An educational Broadcaster must also be that entity’s Producer. o) IHSAA Champions