Request for Proposal for Design, Supply, Installation, Commissioning and Maintenance of Computerization of Travancore Devaswom Board Project. (CTDB) TENDER DOCUMENT (e-Procurement – two part tender) Tender No IT 001 dated 04/04/2016 Travancore Devaswom Board Nanthancode, Kowdiar Post, Thiruvananthapuram – 695 003, Kerala Tel: 0471-2314288 Fax: 0471-2315156 Email: [email protected] INDIA Table of Contents 1 Notice Inviting Tender.....................................................................................................................7 2 List of Important Acronyms............................................................................................................9 3 Guidance to Bidders......................................................................................................................11 4 General Instructions To Bidders....................................................................................................13 5 Eligibility Criteria..........................................................................................................................14 6 Project Vision................................................................................................................................17 7 Scope of the Project.......................................................................................................................18 8 Technical and Functional Requirements........................................................................................19 8.1 Project Background................................................................................................................19 8.2 Conception of CTDB............................................................................................................19 8.3 Project Objectives..................................................................................................................20 9 Scope of Services..........................................................................................................................21 10 Expected benefits to the Stakeholders.........................................................................................22 11 Project Details..............................................................................................................................23 11.1 Stakeholder Analysis............................................................................................................23 11.2 Current TDB Process Assessment........................................................................................25 11.3 Current IT Assessment of TDB............................................................................................28 11.3.1 Existing Hardware and network implementation.........................................................28 11.3.2 Existing Application Assessment.................................................................................28 11.4 Handholding Support...........................................................................................................29 12 Business Process Re-engineering...............................................................................................31 13 Proposed Solution & Technology Architecture...........................................................................32 13.1 Solution Approach...............................................................................................................32 13.2 Generic Solution Requirements...........................................................................................32 13.2.1 System Administration.................................................................................................32 13.3 Organization Structure Management...................................................................................34 13.4 File Flow Management........................................................................................................34 13.5 Alert and Message Mechanism...........................................................................................34 13.6 Search Mechanism..............................................................................................................35 13.7 Report Generation................................................................................................................35 13.8 RTI/LA Interpellations.........................................................................................................35 14 Non- Functional Requirements....................................................................................................36 14.1 Reliability.............................................................................................................................36 14.2 Audit trial.............................................................................................................................36 14.3 Availability...........................................................................................................................37 14.4 System Scalability................................................................................................................37 14.5 Data Integrity.......................................................................................................................38 14.6 Security................................................................................................................................38 14.7 Software System Architecture.............................................................................................46 14.8 Deployment Architecture.....................................................................................................47 14.9 Network Architecture...........................................................................................................49 14.10 Temple Network.................................................................................................................49 14.11 KSWAN Network..............................................................................................................50 15 Identified Functional Areas.........................................................................................................51 16 Implementation Plan....................................................................................................................53 16.1 CTDB Phase I......................................................................................................................53 16.1.1 Geographical Coverage...............................................................................................53 16.1.2 Digitization/Migration of Historical Data....................................................................53 16.1.3 Application Functionalities..........................................................................................54 Page 2 / 277 16.1.4 Capacity Building Initiatives.......................................................................................54 16.2 CTDB Phase II.....................................................................................................................55 16.2.1 Geographical Coverage...............................................................................................55 16.2.2 Application Functionalities..........................................................................................55 16.2.3 Capacity Building Initiatives.......................................................................................55 16.3 CTDB Phase III...................................................................................................................56 16.3.1 Geographical Coverage...............................................................................................56 16.3.2 Application Functionalities..........................................................................................56 16.3.3 Capacity Building Initiatives.......................................................................................56 17 Bill of Materials (BOM).............................................................................................................57 17.1 Hardware for TDB Head Quarters.......................................................................................57 17.2 Hardware Items for HQ Networking...................................................................................57 17.3 Hardware Items for Attendance Management at HQ...........................................................59 17.4 Hardware for Temples..........................................................................................................59 17.5 Hardware for TDB District/Group/ Sub Group Offices......................................................60 17.6 Hardware for Strong Room..................................................................................................60 17.7 Hardware for Sabarimala.....................................................................................................61 17.8 Hardware for Sabarimala Networking (Fiber).....................................................................61 17.9 Hardware for CCTV............................................................................................................63 17.10 Data Centre for TDB..........................................................................................................64 17.11 Software Modules..............................................................................................................64