COUNTY•O - Board of Commissioners CHAIRPERSON manistee Jeffrey Dontz MICHtGAN ViCE-CHAIRPERSON Manistee County Courthouse Karen Goodman 415 Third StreetS Manistee, Michigan 49660 Margaret Batzer CLERK Eric Gustad Jill M. Nowak Pauline Jaquish (231) 723-3331 Nikki Koons CONTROLLER/ADMINISTRATOR Richard Schmidt Lisa Sagala (231)398-3504 WAYS & MEANS COMMITTEE MINUTES Wednesday, July 7, 2021 Manistee County Courthouse & Government Center 9:00 a.m. Board of Commissioners Meeting Room MINUTES Members Present: Margaret Batzer; Eric Gustad; and Richard Schmidt, Chairperson Members Absent: None Others Present: Gordon McLellan, IT Contractor: Curt Penny; Heather Vasquez. Equalization Director; Bruce Schimke, Maintenance Supervisor: Rachel Nelson. County Treasurer; Joe Coleman, Administrator Manistee County Medical Care; Doug Parkes. DHHS Board; Sheriff Brian Gutowski; Undersheriff Jason Torrey; Susan Zie!inski. Finance Officer; Julie Gritlis. HR Generalist; Lisa Sagala, County Administrator/Controller: and Lindsey Marquardt. Chief Deputy County Clerk. The meeting was called to Order at 9:00 a.m. The County Board and its Committees are operating remotely and electronically by Zoom under the Manistee County Board of Commissioners Resolution #2020-17, which declared a Local State of Emergency through December 31, 2021 due to the COVID-19 pandemic. NOTE - Items requiring Board Action are indicated in BOLD PUBLIC COMMENT None. PRINTED ON RECYCLED PAPER FINANCE REPORT Susan Zielinski. Finance Officer, and presented the Committee with Claiming Summaries for June 2, 2021 through July 5. 2021 and a summary of the On-Demand checks for their review and approval (APPENDIX A). The totals are as follows: 101 General Fund S388.512.04 201 County Road Fund 0.00 208 Parks/Recreation Trails Fund 0.00 215 Friend of the Court Fund 0.00 216 Department Contingency Fund 0.00 220 Local Revenue Sharing Grant Fund 5,510.00 225 Recycling Fund 14,865.60 234 Judicial Technology Fund 0.00 235 District Court Services Fund 0.00 236 Maintenance of Effort Fund 20,742.72 238 Land Bank Authority Fund 0.00 239 NF&W Foundation Grant 0.00 241 AIS Grant Fund 0.00 242 Bear Lake Improvement Fund 5,438.58 243 Brownlield Redevelopment Authority Fund 0.00 244 Brownfield Redevelopment-Joslin Cove 0.00 245 Public Improvement Fund 0.00 246 Township Improvement Revolving Fund 0.00 251 Capital Improvement Fund 4.1 00.00 252 PRE Audit Fund 0.00 253 Remonumentation Fund 0.00 254 Medical Care Depreciation Fund 0.00 255 Brownfleld Site Assessment Fund 0.00 256 Register of Deeds Automation Fund 17,825.86 257 Budget Stabilization Fund 0.00 258 Mounted Search and Rescue 0.00 259 Indigent Defense Fund 5,232.48 260 Health Insurance Fund 159,305.17 261 9-1-1 Service Fund 0.00 262 Dive Equipment Fund 0.00 263 Sheriffs Office Forfeited Assets Fund 0.00 264 Family Counseling Services Fund 0.00 265 Juvenile Drug Court Fund 0.00 266 Law Enforcement Training Fund 149.00 267 Concealed Pistol Licensing Fund 0.00 268 Homeland Security Grant Fund 0.00 269 Law Libran’ Fund 3.049.92 270 Corrections Officer Training Fund 1.94163 271 County Library Fund 0.00 272 County Library Trust Fund 0.00 274 OHSP Grant Funds .0.00 275 Dial-A-Ride Fund 0.00 276 Forestry Fund 0.00 277 Air Photo Fund 0.00 278 LEPC Grant Fund 0.00 279 Economic Development - Housing Fund 0.00 280 MSHDA Grant Fund 0.00 281 Law Enforcement Technology Fund 0.00 282 Care Act Fund 0.00 283 F.1.A. Benzie County 0.00 284 Community Corrections Fund 465.00 285 Drunk Driving Case Flow Fund 0.00 286 Juvenile lnten’ention Fund 0.00 287 Juvenile Accountability Fund 0.00 290 Department of Human Services Fund 0.00 292 Child Care Fund 8,980.63 293 Soldiers & Sailors Relief Fund 2,082.49 294 Veterans Trust Fund 0.00 295 Airport Authority Fund 92,402.37 296 Juvenile Justice Fund 1 .250.00 297 Compensated Services Fund 125,427.95 298 County Employee Separation Fund 0.00 299 Unemployment Fund 0.00 356 Fair Board Debt Fund 0.00 360 9-1-1 Expansion Construction Fund 0.00 361 Jail Expansion Construction Fund 0.00 362 Jail Building Bond 0.00 368 Libran’ Loan Fund 0.00 369 Building Authority Debt Fund 0.00 370 County Road Building Debt Fund 0.00 461 Building Authority Construction Fund 0.00 462 County Road Construction Fund 0.00 512 Medical Care Faciliw Fund 0.00 516 Delinquent Tax Revolving Fund 400.00 606 Tax Revolving Fund 0.00 609 2009 Tax Revolving Fund 0.00 610 2010 Tax Revolving Fund 0.00 611 2011 Tax Revolving Fund 0.00 612 Delinquent Taxes 0.00 613 2013 Tax Revolving Fund 0.00 614 2014 Tax Revolving Fund 0.00 615 2015 Tax Revolving Fund 0.00 616 2016 Tax Revolving Fund 0.00 617 2017 Tax Revolving Fund 0.00 618 2018 Tax Revolving Fund 0.00 618 2018 Tax Revolving Fund 0.00 619 2019 Tax Revolving Fund 0.00 620 Foreclosure Fund .32,501.57 701 Trust and Agency 0.00 702 OPEB Trust Fund 0.00 801 Drain Fund 0.00 Total: (includes 3 acct. payable runs; on demand checks): Payroll for the period of June 2,2021 thru July 5,2021 + $515,229.34 (includes 2 payrolls) Employee Separation Lucas Balmer -$1,988.92 Maria Evans - $ 982.94 Alyssa Wahr - S 1,268.60 Total to be Claimed and allowed July 7. 2021 Sh35 Moved by Batzer, seconded by Gustad to recommend the approval of the on-demand checks, bills and payroll, be accepted in the amount of 51,405,412.35; and that the same be placed on file. Ayes: All. Motion Carried. PAYMENT OF UNUSED ACCUMULATED VACATION AND PERSONAL TIME Payment of unused accumulated vacation and personal hours to Daryl Goodman. who resigned from the District Court Office effective May 1.2021 = $ 1.524.32. (APPENDIX B) Moved by Batzer, seconded by Gustad to recommend approval of payment for unused accumulated vacation and personal hours to Daryl Goodman, who resigned from the District Court Office effective May 1,2021 = $1,524.32; to be paid from the Employee Separation Fund. Ayes: All. Motion Carried. MANISTEE COUNTY MEDICAL CARE BALLOT PROPOSAL Joe Coleman, Administrator. Manistee County Medical Care, presented for review and consideration ballot language for County Bonds to fund renovation and expansion of the Medical Care Facility, for the November 2, 2021 Election. (APPENDIX C) There was discussion regarding the term length of the bond. The resolution and ballot wording from Appendix C thru C-S will be used, with the addition of “Twenty-year levy” on the resolution title. Moved by Batzcr, seconded by Gustad to recommend approval of the Resolution to Approve Ballot Proposal for County Bonds to Fund Renovation and Expansion of Medical Care Facility, with the added verbiage of “Twenty-year levy” in the resolution title. Ayes. All. Motion Carried. COURTHOUSE CCTV SERVER REPLACEMENT Gordon McLellan presented bids for replacement of the Courthouse CCTV Server. (APPENDIX D). All vendors quoted Dell equipment and Mr. McLellan recommends the bid from Dell option 2. Moved by Batzer, seconded by Gustad to recommend approval to accept the Dell option 2 bid for the replacement of the Courthouse CCTV Server, in the amount of 512,S27.73. Ayes. All. Motion Carried. REPLACEMENT SERVERS FOR COURTHOUSE AND SHERIFF Gordon McLellan presented bids for replacement of servers for the Courthouse and SherifiTh Office. (APPENDIX D) This would be fora total of four servers. Mr. McLellan recommended the quote for off-the-shelf servers by HP from Provantage. Lisa Sagala inquired if there are or will be funds remaining from FY 2020/2 1 that can be used for IT projects for upcoming FY 202 1/22. Gordon indicated that there should be funds remaining to use toward those projects. Moved by Batzer, seconded by Gustad to recommend approval to accept the bid from Provantage for the replacement of the Courthouse and Sheriff’s Office services, in the amount of 538,329.22. Ayes. All. Motion Carried. SECURITY PIPE BOLLARDS Bruce Schimke presented bids for the installation of Security Pip Bollards for the front entrance of the Courthouse and Government Center. (APPENDIX E) These were requested at a Court Security meeting last year. A grant from MMRMA was applied for which will cover 50% of the cost. Moved by Batzer, seconded by Gustad to recommend approval to accept the bid from Heirloom Carpentry and Construction for the installation of the Security Pipe Bollards in the amount of 56,575.00 with the MMRMA grant covering 53,037.75 of the cost, to be paid for from the Manistce County Contingency Fund, line #216.000.390.025. Ayes. All. Motion Carried. SELECTION OF OFFICER DELEGATE AND ALTERNATE FOR THE MERS ANNUAL CONFERENCE Lisa Sagala requested consideration to select an Officer Delegate and Alternate, who will receive voting privileges at the Municipal EmpLoyees Retirement System (MERS) Annual Conference. which will be held on October 7-8, 2021, at the Amway Grand Plaza Hotel, Grand Rapids, Ml. An election among County Employees takes place each year to select the Employee Delegate and Alternate. The Officer Delegate and Alternate are chosen by the Manistee County Board of Commissioners and must be an Officer of the County. The officer delegate and employee delegate are budgeted to attend this annual meeting. Ms. Sagala would like Julie Griffis. HR Generalist to attend as the officer delegate so she may familiarize herself with the pension program. Moved by Bader, seconded by Gustad to recommend that Julie Griffis, HR Generalist, as the Officer Delegate to attend the Municipal Employees Retirement System (MERS) Annual Conference being held on October 7-8, 2021, at the Amway Grand Plaza Hotel in Grand Rapids, Michigan.