ANNUAL REPORT 2018-2019 EXECUTIVE REPORT CHENNAI #2, Reddy Ave., 6th Cross St. Collectorate Colony JOCHEN TEWES Aminjikarai Chennai - 600029 +91-44 42613551 [email protected] www.iida-india.org Dear Members of IID Association, In this report, I cover the period of the financial year 2018-2019 and include a few matters that go up to the time of reporting. By God’s grace, we have seen good developments during this period, and we had to take difficult decisions, too. VOCATIONAL SCHOOLS The fitters’ training in our ITI in Pallavaram was well attended and enrolment was good. We had 8 students that were referred to us from the Department of Employment and Training and who received a Government stipend. However, the carpentry and the welding training was not so well attended. Even though, through the help of our R&D Director, J.P. Osborne, there was a significant improvement in quality of training and the number of orders increased to supplement income to cover expenses. The tailoring school headed by Magdalene trained mostly women of the neighborhood and has staff that not only train them, but also work on products that sell well and contribute to the sustainability of the center. COMMUNITY COLLEGES Our vision of skills training to the poor uses the system of Community Colleges system to fulfill its goal of transformational impact on young people. There were 7 Community Colleges during this financial year: 6 in Tamil Nadu and one in Maharashtra. Due to very low income from student fees and the decision to sell or develop our property in Vijayawada, we had to discontinue with the community college there. Hopefully, if we get a good Joint Venture project, we could revive it within our own new buildings. Similarly, we have decided to wind up the Community College in Thirunindravur in August this year. After 3 years of running it, the turnout of students has not increased due to a variety of reasons not under our control. In April I went to the National Skills Development Corporation (NSDC) in Delhi and started the process of affiliation with this large Government organization. Our Principal is working on fulfilling the many conditions that go with it. Once approved, it will be the beginning of many changes that will follow, including the vision of sustainability. We moved the 2 Community Colleges of Pune from Lullanagar and Chakan into one single unit at Hadapsar. A new leader, Mr. Gordon Fernandez, took charge and we hope that the new center will pick up well. As part of our Community College franchise activities, we enable like-minded organizations to start Community Colleges in various parts of the country. There are 7 franchises that are active, but the number of enrolled institutions keeps changing as there are those who become independent and others join. Even requests from Sri Lanka have reached us with the request of franchise affiliation. CHILD CARE We still maintain our children’s home in Nellore under the care of Kallu Sekhar and his wife Mary and are presently supporting 26 children. Alumni members and neighbors from the surroundings contributed many things and money to help supporting the children. This home is partly being supported from Links International, UK. Unfortunately the Andhra Pradesh Government, like most states of India, is demanding more and more facilities and insists on standards that cannot be met with our available finance. We are considering moving into community based child care instead of home-based institutional care. One of the long-standing programs of IIDA is our Day Care Centre at Thideernagar Slum, Besant Nagar. With 45 children under the age of 5 years being taken care of, this center also receives some financial help from Links International, but its major support is from the IID’s general funds. Over the years hundreds of children have gone through this pre-school care center, and many lives have been empowered and changed. PROPERTIES The Joint Development Agreement (JDA) with a builder in Nellore for the 1 ½ acre land in Nellore has borne fruit and the project is going on as planned, giving us the much-needed support still required to bridge the gap between rising expenses and our income from student fees, foreign donations and other sources. Finally, after months of tough negotiations with Ceebros Developers, the JDA for our Thoraipakkam land was signed in October 2018. The expected “go forward”, however, did not happen yet, and several roadblocks have still to be overcome. We are consulting a number of experts to help us taking the required steps. COMPLIANCES A number of required compliances with Govt norms that came to our notice have been fulfilled or are being pursued by our departments of accounts, training, R&D and administration. We were fortunate that through the income from the Nellore JDA we were able to cover the high expenses. ORGANIZATIONAL CHANGES “The only Constant is Change”. We had the help of John Osborne and Graham Osborne, two senior chartered accountants and businessmen for developing nations to look into our accounting and reporting system. They came up with a number of very useful suggestions that will help us to do the needed changes and to steer the IIDA ship into the right direction, even as we are facing much headwind. BOARD AND COMMITTEES The Board of IIDA meets regularly once ever quarter. This January we had a Board retreat for 2 days in the Guest Center on top of St. Thomas Mount. We had such retreats several times before as they are essential for good governance. Vision focus, finance, succession and spiritual guidance were subjects that were discussed. IIDA has a number of committees such as Board Subcommittees on Finance, Admin and Education, Coordinating Committee, Senior Management Team, Care Committee, Community College Leaders, Advisory committees in remote places like Pune, Chettupattu and Nellore and a weekly Head Office Planning Committee. SUSTAINABILITY AND OUTLOOK Some of our centers are nearing sustainability. Our aim is, as before, to attain sustainability of all centers through Indian income. We are still working at schemes like joining NSDC, increasing the No of students, using media for fundraising, income generation in centers that have such scope, CSR and Govt funding. This, with maintaining the vision focus and doing structural changes, will enable us to march forward and see greater things than ever before. Jochen Tewes Secretary Inter-Mission Industrial Development Association ANNUAL REPORT 2018-2019 HEAD OFFICE ADMINISTRATION CHENNAI #2, Reddy Ave., 6th Cross St. Collectorate Colony PREPARED BY VIJAYAN Aminjikarai Chennai - 600029 +91-44 42613551 [email protected] www.iida-india.org INTRODUCTION I consider it a privilege and honor to present the Report for the year 2018-19 before the members of the IID General body. As IIDA is now focused on registering with NSDC for conducting NSDC Certified Skills Training Courses, IIDA Head Office is also fully involved in the process, furnishing the details/ statistics required by NSDC and providing all the logistical support needed. STAFF I wish to convey my heartfelt thanks to all our Staff for their cooperation and support in all our activities. The following are the key staff in IIDA Head Office. H Vijayan Kubera Pandian Sundari M.Robert Raja Chief Administrator Finance Manager Senior Accountant Senior Accountant ACTIVITIES As the focal point of all major activities, meetings and development, Head Office has been offering the following services. • Accounting related functions such as Funds Management, Fund Transfer and Centralized remote Accounting System etc. • Hardware and software maintenance, repairs and other services. • Maintenance of Buildings. • Branch Inspection/Auditing services. • Co-ordination of Monthly Prayer Day activities. • Property Tax , Metro Water&Drainage related issues • Coordinating with TNEB for Electricity related matters • Staff matters such as Recruitment, Employment Agreements, Official orders/circulars, Salary Revision, Welfare Fund Loans, Other Advances, Employee Provident Fund, Gratuity services, Relieving orders, Experience Certificates and other HR functions • Rental Agreements/Consultancy Contracts • Legal matters and other Property related issues • Conducting SMT and COC meetings. • Facilitating smooth conduct of AGM At Head Office, we have always focused on reducing the expenses and being cost effective. I give below some important statistics/highlights pertaining to the year 2018-19. HIGHLIGHTS OF THE YEAR The total number of staff at the close of the Reporting period was 60. The year saw 16 resignations and 7 new appointments. Mr.James Nirmalkumar, Senior Accountant who has been with IIDA for more than 25 years has retired in May, 2018. The breakup of the comparative Staff strength during the past 3 years is furnished below. It is heartening to note that the percentage of staff with Graduate degree and Post Graduate/Professional degree is comparatively high, which would bring the much needed professionalism to our work. Breakup of the Comparative Staff Strength Category March`17 March`18 March’19 Regular Rolls 11 9 8 Contract 60 60 52 Apprentices - - - Agency Staff - - - Consultant 1 Total 72 69 60 Category March`17 March`18 March`19 (in%) (in%) (in%) SSLC 7 7 7 Plus 2 15 16 16 Diploma 7 6 7 ITI 10 10 10 Graduation 23 23 22 PG/ Professional 25 25 25 Others 13 13 13 Average Age 40 42 42 As usual, the Group Mediclaim policy for the staff was renewed with M/s Bajaj Allianz General Insurance Co. Ltd., for this year at a premium of Rs.1,80,000/-. Many staff got benefited by this Mediclaim Policy, which lent a helping hand during their illness and hospitalization. Most of the staffs have received the medical reimbursement of Rs. 2000/- each for the reporting year. 15 Staffs had received loans from the Staff Welfare Fund to the tune of Rs 3,18,000/-.Staff Welfare Fund settlements were made to 15 staff for a total amount of Rs.1,75,848/-.