58e WTC Minutes - 13th July 2021 2 62c WTC Internal Audit Report - June 2021 12 63 WTC Budgets Minutes - 13th July 2021 35 64 WTC Draft Markets Minutes - 30th April 2021 36 65a WTC Property Minutes - 14th April 2021 37 65b WTC Property Minutes - Draft 30th June 2021 40 66a WTC DRAFT Planning Minutes - 19th July 2021 45 66b Petrol Station Planning Application 47 66c Local Plan Update Statement of Representation Final 48 66d NY Minerals & Waste Plan 50 67a i WTC Climate Minutes - 18th May 2021 52 67a ii WTC Climate Minutes - 20th July 2021 54 68a i WTC Bonfire Working Group - Mins 30 June 20210. 56 68a ii WTC Bonfire Working Group - Mins 02 Aug 2021 - Draft 58 69a Issue Log 98 - August 2021 60 70a Crime Figures 61 71 Correspondence List 62 71a Cleaner Neighbourhood Statistics 64 71b Wetherby in Bloom Newsletter 65 72 Asset Register 67 WETHERBY TOWN COUNCIL MINUTES OF AN ADVISORY MEETING HELD AT 7PM ON TUESDAY 13TH JULY 2021 ONLINE AT ZOOM VIDEO COMMUNICATIONS, MEETING ID: 876 8683 8402 Present: North Ward Cllr H Chapman Cllr N Harrington Cllr R V Hawkins Cllr C Mulhall Cllr N O’Byrne (Mayor) West Ward Cllr D Buckle Cllr D Frame Cllr G Moss Cllr P Rowden Cllr T Smith East Ward Cllr S Bennett Cllr P Bradley Cllr A Lamb Cllr D Payne (Deputy Mayor) In Attendance: Iona Taylor (Town Clerk) 1 member of the public until after item 41 21-22. 1 member of the public throughout. 41 21-22 Questions or comments from members of the public. a) Bath House The Mayor, Councillor Neil O’Byrne, responded to concerns raised by the Civic Society about proposals for the Bath House in Jubilee Gardens. It was noted that Listed Building consent is being sought for all elements of the project, but that the Council is not necessarily committed to carrying out all the proposals. Replacement glazing for the windows remains the Council’s priority, with the Clerk confirming that funding has recently been received to allow this element to be undertaken as soon as permission is received. b) Raby Park The Council, Clerk and Project Administrator were thanked for their efforts in securing permission, funding and then implementing new gates and fence repairs at Raby Park. 42 21-22 Declarations of interests – none. 43 21-22 Apologies. Apologies were received from Councillor Maltby. 44 21-22 Minutes. a) 27th April 2021 It was AGREED that the minutes of the Town Council meeting held on 27th April 2021 be recommended for approval at the next Council meeting in August. b) 8th June 2021 It was AGREED that the notes from the meeting of Town Councillors held on 8th June 2021 were an accurate record. 3216 Wetherby Town Council Minutes – 13th July 2021 Chair’s Initials:_____ 45 21-22 Matters arising from the minutes – none. 46 21-22 Financial reports. Town Council a) Payments. A list of 46 payments, totalling £37,659.53, as detailed in appendix 1 from page **** were considered. It was noted that Members of the Budgets & Governance Committee have already reviewed the list and carried out spot checks on accompanying documentation. The Clerk was INSTRUCTED to make payments by internet banking as required on 14th July 2021. b) Wetherby Bandstand It was AGREED that the Clerk should arrange sponsorship of a concert during the 2021 season at a cost of £170. c) Boston Spa, Wetherby & Villages Green Group It was AGREED that the Clerk should be instructed to make a grant funding payment of £250 to the Boston Spa, Wetherby & Villages Green Group to assist with the cost of putting on their ‘Going Green Weekend’ and eco-fair event which will be held on the 2nd and 3rd October 2021. Town Hall d) Payments. A list of 9 payments, totalling £813.78, as detailed in appendix 2 from page 3222 were considered. It was noted that Members of the Budgets & Governance Committee have already reviewed the list and carried out spot checks on accompanying documentation. The Clerk was INSTRUCTED to make payments by internet banking as required on 14th July 2021. 47 21-22 Budgets & Governance Committee Members of this Committee AGREED that the notes from the meeting held on 8th June 2021 represent an accurate record and should be recommended for approval at the next Full Council meeting. The note can be viewed as appendix 3 from page 3223. 48 21-22 Planning Committee Members of this Committee AGREED that the notes from the meeting held on 28th June 2021 represent an accurate record and should be recommended for approval at the next Full Council meeting. The notes can be viewed as appendix 4 from page 3224. 49 21-22 Climate Emergency Councillor Mulhall reported that the next meeting of the Climate Emergency Working Group is scheduled for Tuesday 20th July. Councillor Mulhall expressed thanks to the Property Committee for approving the purchase of new bins and giving approval for a tree planting scheme on Walton Road. The Council’s grant to support the eco-fair later in the year is welcomed as plans are coming together well for this event. 3217 Wetherby Town Council Notes – 13th July 2021 Chair’s Initials:_____ 50 21-22 Highways a) Issue Log. Councillor Harrington reported that most items are ongoing, with the following specific updates: i. Parking at junction of Hallfield Lane and York Road, also junction of Deighton Road and Northfield approach. It was agreed that this item is complete and can be removed from the issue log. ii. Roundabout – junction of Deighton Road and Sandbeck Lane. It was noted that the proposed improvements at this location include a pedestrian refuge in the centre of the road, which will force motorists to go around the roundabout. The roundabout marking will be moved so that it is central in the junction. iii. Pollution of River Wharfe. It was agreed that this item should be removed from the issue log as it is ongoing and will require national, legislative change to resolve. The Outer North East Community Committee is working to involve all local parishes, including Wetherby Town Council, in this matter and more information is expected shortly. b) Speed Indicator Devices Councillor Harrington confirmed that she will report any progress on repairs to these devices when received. c) Bridleway 15. It was noted that this route, which runs parallel to the A1(M), has been made to enable upgrade and repair works to take place. The order came in to effect on 21st June 2021 and will run between 07:30 and 18:00 on weekdays for a maximum of 6 months. d) Leeds City Council’s Highway Maintenance Forward Works Programme 2022 to 2025 Members received and noted this information. 52 21-22 Police Matters Councillors Harrington and Chapman reported on the Police & Communities Together (PACT) meeting held on 6th July 2021. Issues raised included: • An increase in hate / race crimes and public order offences. • A reminder to look after keys and keep windows secure to prevent burglaries. • A reminder that all incidents, especially anti-social behaviour, must be reported to the police so that they have an accurate picture of issues. • An incident involving a knife remains under investigation. 53 21-22 Correspondence The Clerk REPORTED on items received, including: a) Flowerbed sponsorship. Members supported the Clerk’s proposal that investigations be made in to a scheme whereby local businesses sponsor town centre flowerbeds in return for advertising. b) Leeds City Council – survey on Public Spaces Protection Orders. Members noted this item, although it’s expected to have little impact on Wetherby areas. 3218 Wetherby Town Council Notes – 13th July 2021 Chair’s Initials:_____ 54 21-22 Items for information. a) ‘Off to a Flying Start’ training. Councillor Rowden reported that the session he’d attended on 18th May had been interesting and worthwhile and he’d learned a lot. b) Wetherby Business Association. It was noted that Jamie Hullah, who works at Touch Telecom (the Council’s internet and telephone supplier) has recently been appointed as Chair of Wetherby Business Association. The Clerk was asked to send a letter of congratulations and support from the Town Council. c) Bus Times. Changes to the 174 bus from 26th July were noted. The new timetable will be circulated to Councillors and has been displayed on the Council’s website and social media channels. d) Bin survey. It was noted that Councillors O’Byrne and Bradley have agreed to survey Leeds City Council bins and feed information on their current location and condition back to Ward Councillor Richards. e) Bonfire and fireworks event. Councillor O’Byrne reminded the meeting that support and involvement will be required from all Members in order to deliver a successful event on 6th November 2021. Councillor involvement at the first Working Group meeting had been poor, with only Councillor Moss in attendance and two other apologies having been received. The meeting closed at 7.58pm. These minutes were recorded and prepared by Iona Taylor, Town Clerk. SIGNED: ........................................................................................... (Chair) DATE: ........................................................................................... 3219 Wetherby Town Council Notes – 13th July 2021 Chair’s Initials:_____ APPENDIX 1 TOWN COUNCIL – LIST OF PAYMENTS Date Payee Purpose Amount 15/06/2021 PCM Systems Ltd INV-28124, IT Support Contract £140.40 15/06/2021 Opus Energy Ltd 70685058, Cemetery Electricity £12.95 15/06/2021 Opus Energy Ltd 70685057, OMP Electricity £6.68 15/06/2021 Opus Energy Ltd 70685059, Weir Lights £18.76 15/06/2021 Opus Energy Ltd 70685055, Depot Electricity £10.13 15/06/2021 Business Stream Water - Garden of Rest £2.50