TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Monday, October 22nd, 2018 7:00 p.m. Council Chambers "We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally." REGULAR COUNCIL MEETING Council Chambers at 7:00 p.m. October 22, 2018 AGENDA Item Pg 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda, Adoption of the Agenda 2-4 October 22, 2018 3. PUBLIC HEARING 3.1 Bylaw 988-18, Amendment to Land Use Public Hearing for Bylaw 988-18, amendment 6-7 Bylaw 944-13. to Land Use Bylaw 944-13. - A bylaw to amend Schedule ‘A’ of the Land Use Bylaw to rezone Lot 28, Block 5, Plan 832 3083 from Industrial to Direct Control. 4. PRESENTATION 4.1 10-year Long-Service Award – To acknowledge and thank Mr. Wiebe for 9 Mr. Gordon Wiebe fifteen years of service and contributions. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES 6.1 Regular meeting minutes of October 9, 2018. Adoption of the minutes. 11-15 7. DELEGATION BUSINESS None. 8. MAYOR’S REPORT 9. COUNCIL COMMITTEE REPORTS Committees on which Councillors are appointed: 18-19 Deputy Mayor Langford Reports from various committees on which Councillor Anderson Councillors are appointed. 2 Councillor Forest Councillor Gillis Councillor Jessiman Councillor Morgan 10. ADMINISTRATION REPORTS 10.1 Actions Resulting from Council Meetings Actions Resulting from Council Meetings 21 10.2 2018 Capital Project Status Report 2018 Capital Project Status Report 22-24 10.3 Department Reports September 2018 Department Reports CAO 25-26 Corporate Services (includes quarterly report) 27-40 Community Services 41-47 Development 48 Operations 49-51 Protective Services (not received at time of assembly) 11. ADMINISTRATIVE INQUIRIES None. 12. OLD BUSINESS 12.1 Bylaw 988-18, Amendment to Land Use Bylaw A request to pass second and third reading of 54-57 944-13 Bylaw 988-18, amendment to Land Use Bylaw 944-13. 13. NEW BUSINESS 13.1 RFD: Bylaw 991-18, amendment to Land Use A request to Council to pass first reading of 59-64 Bylaw 944-13 Bylaw 991-18, amendment to Land Use Bylaw - a bylaw to have ‘security buildings’ added as a 944-18 and set a public hearing. discretionary use for the Industrial district. 13.2 RFD: Approval of Unbudgeted Expenditure – A request to Council to approve an 65-67 Sidewalk lifting unbudgeted expenditure for sidewalk lifting. 13.3 RFD: Second request to allocate additional A request to Council to allocate additional 68-71 funds to the 2018 paving projects funds from MSI Grant Funds for additional sidewalk replacement to the 2018 street rehab. 13.4 Review of the draft Asset Management Council review. 72-78 Policy 256-18 13.5 High Level & District Chamber of Commerce A request to Council to review/approve the 79-91 Memorandums of understanding: Farmers Market, Memorandums of Understanding. Trade Show, Office in Museum 13.6 METRIX Group, Auditor Auditor’s letter of engagement for fiscal year 92-96 ending Dec 31, 2018. 3 13.7 RMA – Apply to host a blanket exercise on Council discussion. 97-101 Indigenous History and Culture. 14. CORRESPONDENCE FOR ACTION 14.1 Rural Municipalities of Alberta 2018 RMA Fall Convention, Nov 19-22 in 103-107 Edmonton. 14.2 Association of Professional Engineers and APEGA President’s Visit to Peace Region, 108-109 Geoscientists of Alberta (APEGA) Nov 6, 2018 14.3 Northwest Health Foundation An invitation to Mayor McAteer to attend and 110-111 speak at the 2018 Festival of Trees Finale 14.4 High Level Agricultural Society A request for sponsorship of $8000 for the 50th 112-113 Annual Rodeo and request of a grant of $40,000 to support the RCMP Musical Ride in 2019. 15. CORRESPONDENCE FOR INFORMATION 15.1 RMA Contact Newsletter, Volume 2018 Issue 38 115-116 15.2 RMA Contact Newsletter, Volume 2018 Issue 39 117-120 15.3 AUMA, Immediate Release – Provincial cannabis cash is a bad deal for municipalities 121-126 15.4 ATCO - LED Conversion Process 127-128 15.5 High Level Municipality Library – Draft Budget/explanation 129-130 15.6 Northwest Species At Risk Committee unapproved minutes, Oct 18, 2018 131-134 16. NOTICE OF MOTIONS None. 17. QUESTION PERIOD 18. IN CAMERA 18.1 Advice from officials Council review and discussion. Pursuant to FOIP Part 1, Div 2, s. 24(1)(d) and (g) 18.2 CAO Recruitment Council review and discussion. FOIP Part 1, Div 2, s. 17(1) and 19 19. ADJOURNMENT 4 PUBLIC HEARING 5 PUBLIC HEARING PROCEDURE This public hearing is being convened pursuant to of the Municipal Government Act in order to consider a proposed Bylaw. At this hearing the public will be allowed to make representations to Council. All persons present who believe that their interest in a property is affected by the proposed bylaw shall be given a reasonable opportunity to be heard or to present written submissions respecting matters contained in the proposed bylaw. The hearing will begin when the Chair asks if there is anyone present to speak to the proposed bylaw or resolution. If a person indicates their presence to speak to the proposed bylaw or resolution, then the following procedures will apply: (a) the Administration will introduce the proposed bylaw or resolution; (b) persons will be allowed five minutes to speak; those in favour will speak first, followed by those opposed; (c) persons addressing Council should; i) state their name and address ii) indicate if they are speaking on their own behalf, a client, company, a group of citizens (i.e. club or organization) (d) after a person has spoken, any Councillor may ask that speaker relevant questions; (e) any Councillor may ask the Chief Administrative Officer through the Chair relevant questions after all persons who wish to speak have been heard; (f) Council must allow an opportunity to all persons to respond to any new information that has arisen; (g) Council must vote to close the statutory hearing; (h) if Council wishes to make amendments to the proposed bylaw or resolution, Council will: (i) direct the Chief Administrative Officer to amend the bylaw or resolution; (ii) give second reading to the bylaw with amendments; or (iii) move the resolution and amend; If no one is present to speak to a proposed bylaw or resolution which requires a statutory hearing, Council may hear an introduction of the matter from the Administration, ask relevant questions, and then must vote to close the statutory hearing. Any person who wishes to present a written submission to Council may do so. All those submissions will be retained by the Secretary and copies of the submissions will be available upon request after the hearing. After the close of the statutory hearing, Council may debate the proposed bylaw or resolution and may: (a) pass the bylaw or resolution; or (b) defeat the bylaw or resolution. 6 Public Hearing BYLAW #988-18 Amendment to Land Use Bylaw 944-13 Monday, October 22, 2018 at 7:00 p.m. Council Chambers ANNOUNCEMENT OF CONSIDERATION OF BYLAW #988-18 PRESENTATIONS: a) Presentation by the Development Authority regarding Bylaw #988-18; b) Presentation by anyone in favor of the Bylaw; c) Presentation by anyone opposed to the Bylaw; d) General questions from Council and participants. CLOSURE OF THE HEARING 7 PRESENTATION 8 TOWN OF HIGH LEVEL EMPLOYEE LONG SERVICE AWARD 10 YEARS Gordon Wiebe Equipment Operator 2018 October 17, 2018 marked 10 years of employment for Gordon Wiebe with the Town of High Level as an Equipment Operator at the airport. Gordon has been operating equipment of all sizes for most of his life. Working in construction and industrial equipment operating, Gordon came to the Town of High Level from Footner Forest Products in 2008 where he was a loader operator outside the plant. Gordon has demonstrated mastery of equipment operations and is a key part of the airport team. Gordon has weathered the storm of multiple airport managers over the past 10 years becoming the airport staff member with the longest operational experience. Gordon has shown initiative and maintained the historical knowledge of operations at the airport that are unparalleled in the organization. If management want to find out how things were done, or what was done five years ago, the first stop is a talk to Gordon. Gordon continues to provide knowledge and experience when it comes to maintaining the runway surface summer and winter. His attention to detail continues to be an asset to the administration. The Town of High Level would like to congratulate Gordon and acknowledge his length of service with an engraved plaque and a gift card of his choice. Congratulations from Council and staff. 9 MINUTES 10 TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Council Chambers at 7:00 p.m. October 9, 2018 UNAPPROVED MINUTES IN ATTENDANCE: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Brent Anderson Councillor Ellis Forest Councillor Terry Jessiman Councillor STAFF Dan Fletcher Chief Administrative Officer Keith Straub Director of Operations Rodney Schmidt Director of Protective Services Carolyn Zenko Director of Finance/Recording Secretary Serena Weipert Director of Community Services REGRETS Beth Gillis Councillor Mike Morgan Councillor Sandra Beaton Municipal Clerk 1. CALL TO ORDER Mayor McAteer called the meeting to order at 7:00 p.m. 2. ADOPTION OF AGENDA Regular Council Meeting Agenda, Request for additions or deletions to the agenda. October 9, 2018 Move item 15.3 Cando’s 25th Annual National Conference and AGM Correspondence for Action, Item 14.1. Resolution# 403-18 Moved by Councillor Jessiman THAT Council adopt the October 9, 2018 Regular Council Meeting Agenda as amended.