MINUTES BIBB COUNTY BOARD OF COMMISSIONERS February 25, 2003 The regular meeting of the Bibb County Board of Commissioners was held in the Commission Boardroom on Tuesday, February 25, 2003 at 6:00 p.m. Members present: Chairman Tommy C. Olmstead, Commissioner Samuel F. Hart, Sr., Commissioner Bert Bivins, III, Commissioner Charles W. Bishop and Commissioner Elmo A. Richardson, Jr. Staff present: Mr. Virgil L. Adams, County Attorney; Mr. Bill Johnston, Director of Buildings & Properties; Mr. Sam Kitchens, Assistant Director of Buildings & Properties; Mr. Ken Sheets, Interim County Engineer; Mr. Tommy Brown, Director of Human Resources; Mr. Bill Vaughn, Director of Support Services; Ms. Deborah Martin, Interim Finance Director; Mr. Barry Smallwood, Purchasing Agent; Mr. Tony Rousey, Director of Information and Technology Services; Don Hock, Director of Lake Tobesofkee; Mrs. Barbara Wood, Public Affairs; and Mrs. Rhonda Scott, filling in for the Clerk of the Board. News Media present: Mr. Travis Fain from The Macon Telegraph; WMAZ; Fox 24 Chairman Olmstead recognized Reverend James Bumpus, Pastor, Tremont Temple Baptist Church, for the PRAYER FOR THE DAY. Chairman Olmstead asked everyone to stand for the recitation of the Pledge of Allegiance. ANNOUNCEMENTS Chairman Olmstead read a Resolution in memory of the late County Commissioner Earl Zimmerman, Jr., and asked everyone to stand for a moment of silence. APPROVAL OF MINUTES On motion of Commissioner Richardson, seconded by Commissioner Hart and carried, the Minutes of the regular meeting of February 11, 2003 were approved as written. Chairman stated he wasn’t going to hold the hearing for all the people who were talking about the I- 16/I-75 Interchange until he finished the items on the Agenda and would introduce the guests and acknowledge the guests who wished to speak. RECOGNITION OF VISITORS Chairman Olmstead recognized Ms. Amy Pierce, who has been chosen as one of Georgia’s top two youth volunteers for outstanding community service. 1 Ms. Amy Pierce: “I guess I just want to share my own reasons to volunteer. You don’t have to be especially good at anything or have anything really different that you are able to do. Really, it is just a matter of giving of yourself and giving of your time. And for me, it was just a matter of fun to work. Even though the Blind Academy was across the street from my house and I realized there was a need and decided to step out and help the kids there. I have been blessed more than I ever thought.” BOARD AGENDA (Mrs. Rhonda Scott, filling in for Mrs. Shelia Thurmond, Clerk of the Board) REFERRALS: The following items were referred to the ENGINEERING/PUBLIC WORKS COMMITTEE: 1. Correspondence from Gerald M. Ross, P.E., State Road & Airport Design Engineer, Department of Transportation, respecting Lighting Agreement for I-75/Arkwright Road Interchange & Portion of I-75. 2. Correspondence from Mr. Gerald M. Ross, P.E., State Road & Airport Design Engineer, Department of Transportation, respecting Lighting Agreement for I-16 from Coliseum Drive to SR 87. 3. Petition from Felicer Lewis for the paving of Frederick Drive in Bibb County. 4. Petition from Shirley Smith Realty for the paving of Seville Avenue in Bibb County. 5. Correspondence from Michael Y. Windom and David E. Sentell requesting an official closing of a platted Cul-De-Sac located on St. Andrews Road. 6. Ordinance of the Board of Commissioners establishing and constituting Nowell Estates as Street Light District 5026. RECORD & INFORMATION: - No Report. ACTION: 1. Ratification of Resolution presented to Dr. Josephine D. Davis during the annual Black History Progra m of The Ozzie B. 2 McKay Federat ed Girls Club on Februar y 16th. On motion of Commissioner Hart, seconded by Commissioner Bivins and carried, the before mentioned Resolution was ratified. 2. Authorization for Chairman Olmstead to sign Contract between the Department of Human Resources, Division of Mental Health, Developmental Disabilities and Addictive Diseases and Bibb County respecting the development and operation of a 30-bed residential substance abuse treatment facility to provide ongoing services for individuals with addictive diseases. On motion of Commissioner Bivins, seconded by Commissioner Bishop and carried, the before mentioned recommendation was approved. 3. Ratification of New 2003 Alcoholic Beverage License for the following establishments: Houston Spirits & Tobacco - 5615 Houston Rd. Marathon Mart # 4 - 5950 Hawkinsville Rd. Shoki Japanese Steak House - 3850 Riverside Dr. Ocmulgee Fields Inc. d/b/a Hawthorne Inn & Suites - 107 Holiday North Dr. On motion of Commissioner Richardson and seconded by Commissioner Hart and carried, the before mentioned recommendation was ratified. COMMITTEE REPORTS: Chairman Olmstead stated he was going to move on to Committee Reports because of the business at hand. FINANCE, TAX AND REVENUE COMMITTEE - Committee Chairman Hart reported the following: 1. The Committee recommends approval of the purchase of a ½ ton 4wd 4 door truck for Bibb County Engineering Department in the amount of $19,434.00. The Committee further recommends that the Purchasing Agent be authorized to piggyback from the previous bid awarded to Riverside Ford on December 10, 2002. 3 On motion of Commissioner Hart and carried, the before mentioned recommendation was approved as presented. 2. The Committee recommends that Chairman be authorized to approve the leasehold ad valorem taxation schedule proposed by the Macon-Bibb County Industrial Authority in conjunction with the Tax Assessors’ Office for the Cohen Financial LP project to be located in the Airport East Industrial Park, Hawkinsville Road/Highway 247. On motion of Commissioner Hart and carried, the before mentioned recommendation was approved as presented. 3. The Committee recommends that the proposal covering repairs to the Courthouse Annex Elevator be awarded to Montgomery Kone in the amount of $66,690.00. On motion of Commissioner Hart and carried, the before mentioned recommendation was approved as presented. 4. The Committee recommends award be made to Milner Records Management Solutions in the amount $44,014.17 covering the Sole Source procurement of Microfilm Reader Printer equipment and accessories. On motion of Commissioner Hart and carried, the before mentioned recommendation was approved as presented. 5. FOR THE RECORD: Monthly report on the Bibb County Purchasing Card was received. RISK MANAGEMENT COMMITTEE - No Report. ENGINEERING/PUBLIC WORKS COMMITTEE - Committee Chairman Bishop reported the following: 1. The Committee recommends approval of the request of Ted Baker, American Real Estate Investment Company, Ltd. that a lot identified as “Common Area #1" in Summit Ridge Subdivision, Phase 2, be exempt from charges for street lights until further development of the subdivision. Comm. Bivins: Did Engineering mention whether there is a precedent for these exclusions? Comm. Bishop: I don’t remember the circumstances of it Bert, but from what I understand, it was a recommendation that these type street lights are exempt. Comm. Bivins: From Engineering? 4 Comm. Bishop: From Engineering. On motion of Commissioner Bishop and carried, the before mentioned recommendation was approved as presented. 2. The Committee recommends approval of Budget Modification No. 14 for the Macon-Bibb County Road Improvement Program. On motion of Commissioner Bishop and carried, the before mentioned recommendation was approved as presented. 3. The Committee reports that the County Engineer has signed Work Authorizations on the following Road Improvement Program Projects: Hofstadter & Asso, WA#247, Bloomfield Road/Log Cabin Dr, RIP# 13 (additional for r/w revisions) Claxton Architects, WA#265, Mulberry St @ Second St, RIP # 57-00 (plans & construction admin) Cunningham & Co, WA#266, Tucker Road, RIP #23 (additional for r/w plans) Arcadis, Geraghty, WA#267, Houston Road, RIP#45 (additional for final plans) Moreland Altobelli, WA#459, Log Cabin Dr, RIP#12 (additional for plan review & proj mgmt) WA#460, Ingleside Ave, RIP#34 (additional for const eng) WA#461, Intersection Improvements, RIP#57 (additional for const eng) WA#462, Millerfield RD, RIP#54B (additional for final plan review & contract) WA#463, Intown Historic Dist Sidewalks (additional for const eng) TOBESOFKEE COMMITTEE - No Report. PUBLIC SAFETY COMMITTEE - No Report. HUMAN RESOURCES AND INFORMATION SERVICES COMMITTEE - Committee Chairman Bivins reported the following: 1. The Committee recommends the approval of the reclassification of Mary Jo Powell from Grade/Step C28-6 to Grade/Step C29-7, effective 1/1/03. Ms. Powell’s former position (Chief Deputy Clerk) will not be filled On motion of Commissioner Bivins and carried, the before mentioned recommendation was approved as presented. 2. The Committee recommends the reappointment of Mr. Chris Sheridan to the Macon-Bibb County Urban Development Authority for a four-year term. On motion of Commissioner Bivins and carried, the before mentioned recommendation was approved as presented. 3. The Committee recommends that County Commission Voting Districts be redrawn in accordance with the attached voting map and that the same be submitted to the State Senate for approval. 5 On motion of Commissioner Bivins and carried, the before mentioned recommendation was approved as presented. 4. The Committee approved that the Tax Assessors’ Board should be comprised of a total of five (5) board members, which will reflect the four (4) districts and one (1) board member at