ASIA-PACIFIC ECONOMIC COOPERATION CHINA 2014 ADMINISTRATIVE CIRCULAR No.2 INFORMATION AND GUIDELINES FOR THE FIRST SENIOR OFFICIALS' MEETING (SOM1) AND RELATED MEETINGS NINGBO, PEOPLE’S REPUBLIC OF CHINA 15-28 FEBRUARY, 2014 RELEASE DATE 10 JANUARY, 2014 Table of Contents 1. WELCOME AND INTRODUCTION................................................................................... 3 2. MEETING DATES AND VENUES...................................................................................... 3 3. MEETING SCHEDULE........................................................................................................ 4 4. APEC CHINA 2014 ORGANIZING COMMITTEE CONTACT INFORMATION.............4 5. ACCREDITATION AND LIAISON OFFICERS.................................................................. 5 5.1 Delegation Accreditation Officer (DAO)......................................................................5 5.2 Delegation Liaison Officer (DLO)................................................................................5 5.3 Delegation Media Liaison Officer (MLO).................................................................... 6 5.4 Host Economy Liaison Officer (HELO)....................................................................... 6 6. REGISTRATION AND ACCREDITATION......................................................................... 7 6.1 Participant Registration................................................................................................. 7 6.2 Late Registration........................................................................................................... 7 6.3 Non-Member Participation and Guest Registration...................................................... 8 7. MEETING ACCESS.............................................................................................................. 8 7.1 Pick-up and Display of ID Badges................................................................................8 7.2 Lapel Pins......................................................................................................................9 7.3 Meeting Overpasses...................................................................................................... 9 7.4 Summary of Meeting Access Procedures......................................................................9 8. MEDIA ARRANGEMENTS............................................................................................... 10 8.1 Registration and Accreditation.................................................................................... 10 8.2 Passports/Visas............................................................................................................ 10 8.3 Media Advisory........................................................................................................... 10 9. ACCOMMODATION.......................................................................................................... 10 9.1 Designated Hotels....................................................................................................... 10 9.2 Reservation Procedure.................................................................................................12 10. AIRPORT ARRIVALS AND DEPARTURES................................................................... 13 10.1 Visa Requirements.....................................................................................................13 10.2 Customs and Passport Control.................................................................................. 13 10.3 Ningbo Lishe International Airport........................................................................... 13 10.4 Airport Transfer......................................................................................................... 13 11. TRANSPORTATION......................................................................................................... 14 11.1 Transportation for Senior Officials and Heads of Delegation................................... 14 1 11.2 Public Transportation and Taxi..................................................................................14 11.3 Special Transportation Requirements........................................................................15 12. MEETING VENUE FACILITIES, SERVICES, AND ACTIVITIES................................15 12.1 Common Delegation Rooms..................................................................................... 15 12.2 Bilateral Meeting Rooms.......................................................................................... 15 12.3 Viewing Room...........................................................................................................15 12.4 Press Center...............................................................................................................16 12.5 Prayer Rooms............................................................................................................ 16 12.6 Medical Services....................................................................................................... 16 12.7 Tourism and Travel Information................................................................................16 13. DOCUMENT REPRODUCTION AND DISTRIBUTION............................................... 16 13.1 Important Requirements for Submission of Meeting Documents.............................16 13.2 Submission of Papers for SOM1...............................................................................17 13.3 Submission of Papers for Related Meetings............................................................. 17 13.4 Documentation Center...............................................................................................17 13.5 Document and Correspondence Distribution............................................................ 18 13.6 Final Papers............................................................................................................... 18 14. MEETING SECURITY..................................................................................................... 18 15. DRESS CODE....................................................................................................................18 16. GENERAL INFORMATION.............................................................................................18 16.1 Ningbo.......................................................................................................................18 16.2 Weather......................................................................................................................18 16.3 Time...........................................................................................................................19 16.4 Currency.................................................................................................................... 19 16.5 Credit Cards...............................................................................................................19 16.6 Electricity Supply......................................................................................................19 16.7 Postal Service............................................................................................................ 19 16.8 Restaurants................................................................................................................ 19 16.9 Delegate Handbook................................................................................................... 19 16.10 Tipping.................................................................................................................... 19 16.11 Useful Telephone Numbers..................................................................................... 20 17. SUMMARY OF IMPORTANT DATES............................................................................ 20 ANNEX A. Meeting Schedule................................................................................................. 21 ANNEX B. Bilateral Meeting Room Booking Form...............................................................25 ANNEX C. Transportation Request Form............................................................................... 26 ANNEX D. Executive Summary............................................................................................. 27 ANNEX E. Document Reproduction Request Form (DRRF)................................................. 28 2 1. WELCOME AND INTRODUCTION The People's Republic of China warmly welcomes all participants to the APEC 2014 First Senior Officials' Meeting (SOM1) and Related Meetings. The APEC China 2014 Organizing Committee is committed to providing a program of meetings and activities that will enable delegates to effectively carry out their work while enjoying their stay in Ningbo. This Administrative Circular provides current meeting information as well as comprehensive details about administrative procedures, meeting logistics and requirements for the participants. Requests for clarification or additional information can be channeled to the APEC China 2014 Organizing Committee via the email address provided in Section 4. Amendments to this Circular (if any) will be issued as necessary and sent via email to each APEC Economy through its Delegation Liaison Officer. Amendments will also be available at the APEC Information Desk at the meeting venue. The APEC China 2014 Organizing Committee wishes all participants a pleasant and productive visit