News Digest™ April 2014 The Premier Organization for Municipal Clerks Since 1947 Municipal Clerks Week Proclamation Page 25 View from the Riverwalk The Domes The Fonz Discovery World Museum Milwaukee Art Museum Milwaukee Zoo 10 Chimney’s IIMC STAFF DIRECTORY BOARD OF DIRECTORS News Digest™ ADMINISTRATION PRESIDENT • Executive Director Marc Lemoine, MMC, Winnipeg, Manitoba, Canada Professionalism [email protected] In Local Government Chris Shalby [email protected] PRESIDENT ELECT Through Education Brenda K. Young, MMC, Nashville, Indiana Volume LXV No. 4 ISSN: 0145-2290 • Office Manager [email protected] Denice Cox VICE PRESIDENT April 2014 [email protected] Monica Martinez Simmons, MMC, Seattle, Washington Published 11 times each year the News Digest • Finance Specialist [email protected]> is a publication of The International Institute of Municipal Clerks Janet Pantaleon IMMEDIATE PAST PRESIDENT 8331 Utica Avenue, Suite 200 [email protected] Brenda M. Cirtin, MMC, Springfield, Missouri Rancho Cucamonga, CA 91730 [email protected] • Administrative Assistant Chris Shalby, Publisher Maria E. Miranda [email protected] DIRECTORS - 2014 EXPIRATION [email protected] Vincent Buttiglieri, MMC -- II, Township of Ocean, New Jersey Emily Maggard, Editor EDUCATION [email protected] Telephone: 909/944-4162 • (800/251-1639) Mary J. Kayser, MMC - IV, Garland, Texas • Associate Director of Education FAX: (909/944-8545) [email protected] E-mail: [email protected] Roxanne Schneider, MMC - VI, Dysart, Iowa • Communications Coordinator [email protected] Founded in 1947, IIMC has more than 60 years of experience Kittie Kopitke, MMC - VII, Streamwood, Illinois improving the professionalism of Municipal Clerks. IIMC has more than 9,500 members representing towns, small • Verification Specialist [email protected] Donna Geho, CMC -- VIII, Glenrock, Wyoming municipalities and large urban jurisdictions of more than Ashley Carroll [email protected] several million people. [email protected] A portion of your annual membership dues goes toward Gail E. Pomroy, MMC -- X, Conception Bay South, NF, Canada publishing and distributing the monthly News Digest. MEMBERSHIP [email protected] • Director of Member Services Samantha Shippen, CMC -- XI, Seaford, East Sussex, UK Janis Daudt [email protected] IIMC is affiliated with 49 U.S., & Nine Canadian Associations. [email protected] National affiliations: DIRECTORS - 2015 EXPIRATION • Member Services Representative • ATAM (Portugal) • JOSZ (Hungary) Shawn Cullinane, MMC - I, Lindenhurst, New York Tammy Schultz • IAM (Israel) • SLCC (England) [email protected] • UDITE (Europe) • VVG (The Netherlands) [email protected] Kelly J. Lovette, MMC -- III, Goose Creek, South Carolina • IMASA (South Africa) • SOLAR (Scotland) Accounting & Association [email protected] • NAMCB (Bulgaria) • ADSO (England) • Software Group Patty Dupuis, MMC - IV, Breaux Bridge, Louisiana [email protected] Pilar Archer Inside… Terri Kowal, MMC - V, Auburn Hills, Michigan President’s Message .............................................................................. 3 [email protected] [email protected] Linda Rappe, MMC - VI, Kasson, Minnesota Engaging the Modern Citizen: Leaderhip Computerized Business Solutions [email protected] Strategies for the 21st Century ........................................................ 4 • Doug Griffith Lana McPherson, MMC - VII, De Soto, Kansas Lenexa City Clerk David Bryant named [email protected] [email protected] 2014 Kansas Clerk of the Year .......................................................... 6 Joann Tilton, MMC - IX, Manteca, California CCMFOA: 64th Annual Spring Conference & [email protected] IIMC Region VII Conference .............................................................. 8 Jaap Paans, MMC - XI, Rotterdam, the Netherlands New TB Screening Guidelines Overseas [email protected] Save U.S. Estimated $15 Million .................................................... 10 Top 10 Ways To Beautify Your City ...................................................... 11 DIRECTORS – 2016 EXPIRATION Paul Bergeron, MMC, I, Nashua, New Hampshire ‘No Profanity Please’ Signs Unveiled; [email protected], Council Approves Placement Along Boardwalk .............................. 12 Kimberley Rau, MMC – II, Laurel, Maryland Milwaukee Conference Spread ............................................................ 14 [email protected] Administrator Greenlee Announces Aaron Bishop as Commissioner, Lynnette Ogden, MMC – III, Millport, Alabama Administration on Intellectual and Developmental Disabilities ..... 16 [email protected] 45th Annual Municipal Clerks Week .................................................... 17 Lanaii Benne, MMC – V, Franklin, Tennessee [email protected] Master Municipal Clerk (MMC) Academy Sessions ............................... 18 Nancy Vincent, MMC – VIII, Thornton, Colorado Proclamation Declares Municipal Clerks Week ..................................... 25 www.iimc.com [email protected] Alice Attwood, CMC – IX, Tonasket, Washington IIMC Registration Form • Delegate Information ................................... 27 Copyright 2014 by the [email protected] Calendar of Events .............................................................................. 29 International Institute of Municipal Clerks. Karla Graham, MMC – X, North Vancouver, BC, Canada MCEF Annual Report ........................................................................... 30 All rights reserved. [email protected] 2 April 2014 IIMC News DigestIIMC President’s Message Marc Lemoine, MMC IIMC President, 2013-2014 “Fail to Plan, Plan to Fail” the board have worked towards implementing this action plan to ensure goals were met. IIMC has had a great last – Benjamin Franklin year and I don’t say that just because I’ve been President for the last year. IIMC’s membership is up to almost As I imagine it is like in most City Clerk’s offices, our an all-time high, financial stability is better than ever, office in Winnipeg seems to run constantly at break-neck and our most important deliverables, our education and speed. There is a non-stop flow of continuous issues to certification programs are, after many years, consistently be addressed, many of which seem to require immediate meeting Clerk’s needs again rather than pissing them off. action. This is not surprising, considering that the City None of this has come easily, but rather is due in part to Clerk is truly at the centre of Civic Government, provid- hard work, part to luck, and part to planning. Many of ing responses to the demands of citizens, supporting the the accomplishments from the past year were set out in requirements of the City Manager / the administration the 2010 strategic plan. and serving the needs of the Mayor and each member In May of 2014, at the upcoming conference in of Council. This is accomplished while undertaking the Milwaukee, IIMC’s Board of Directors will once again wide variety of duties assigned to the Clerk including begin the process of updating / developing a long term ensuring that public meetings take place, elections are strategic plan for the organization, looking at the undertaken and public records / archives are maintained, successes / failures that we have had since 2010 under to name but a few. This constant need for action often the old plan, identifying potential risks to the organiza- leaves little time to undertake a very important task, that tion coming up over the next 3 to 5 years and projecting of planning for the future, ensuring we are prepared for what needs our members will have in the future. As major changes in technology, staffing, budgets and all the with any such task, the board and IIMC’s staff will bring other factors that constantly bombard and affect us. forward its knowledge and experience to project how It is no different for an organization like IIMC. IIMC IIMC can best serve our most important asset, you, our faces the day to day demands from its approximately members. If you have any input or advice that you wish 10,000 members, 50 Institute partners and many other to provide to that process, please feel free to contact sources that require immediate attention. But at the myself or the Board of Directors from your region at any same time, change is constantly affecting the organiza- time. We value your input. Our email addresses are on tion and the services it delivers. To ensure that IIMC Page 2 of this News Digest. can continue to be successful and meet the needs of Don’t forget that there is still time to sign up for the its members for many years to come, IIMC has been upcoming conference in beautiful Milwaukee, Wisconsin. undertaking long term strategic planning. On May 22, But don’t delay. The host hotels, the Hyatt and Hilton 2010, IIMC’s Board of Directors approved a long term are filling up quickly and the early bird deadline is soon strategic plan focusing on five key areas: Membership, approaching. You don’t want to miss out! Until next Finances, Communications Technology, Board Develop- month, ment and Education. Within each key area, measurable goals were established and an action developed to meet Cheers from Winnipeg. those goals. Over the last three years IIMC’s staff and April 2014 3 IIMC News Digest Engaging the Modern Citizen: Leadership Strategies for the 21st Century Clerk By Katie Burke Government Program Strategist, Laserfiche