SAMPSON COUNTY BOARD OF COMMISSIONERS MEETING AGENDA November 7, 2016 7:00 pm Convene Regular Meeting (County Auditorium) Invocation and Pledge of Allegiance Approve Agenda as Published Roads (NCDOT invited) Tab 1 Presentations and Reports a. Recognition of Outgoing Chairman 1 b. Presentation of the Audit for Fiscal Year Ending June 30, 2016 2 Tab 2 Planning and Zoning a. RZ-10-16-1: Request to Rezone 1.05 Acres Located Along North Salemburg 3 - 6 Highway from RA-Residential Agriculture to C-Commercial Tab 3 Action Items a. Public Hearing – FY 2018 Community Transportation Program (CTP) Grant 7 - 18 Funding Application b. Consideration of Budget Reduction Proposals 19 - 40 c. Appointments – Library Board 41 Tab 4 Consent Agenda 42 a. Approve the minutes of the September 26, 2016 and October 3, 2016 meetings 43 - 49 b. Adopt a resolution accepting the offer of James L. Surles to purchase a parcel 50 - 52 of land (PIN 11001748001) situated in the Newton Grove Township (Whit Road) for the amount of $7,000 c. Approve request by Sampson County Library to surplus certain materials 53 - 88 damaged by Hurricane Matthew dispose of them pursuant to Materials Selection Policy d. Authorize the submission of an application for funding under the 2017 cycle 89 - 90 of Essential Single Family Rehabilitation Program offered through the North Carolina Housing Financing Agency (NCHFA) and utilization of The Wooten Company for grant administrative services e. Approve Board of Commissioners Meeting Schedule for Calendar Year 2017 91 Tab 4 Continued from previous page f. Approve Sampson County Local Government Holiday Schedule for 92 Calendar Year 2017 g. Approve the Department of Aging’s submission of an application for United 93 - 113 Way funding for construction of wheelchair ramps h. Approve amendments to the Records Retention Schedules for County 114 - 120 Management and Sheriff’s Departments, as required by the Government Records Section of the State Archives of North Carolina i. Approve a late disabled veterans tax exclusion application for George C. 121 - 123 Simmons, Jr. j. Approve tax refunds as submitted 124 - 129 k. Approve budget amendments as submitted 130 - 134 Tab 5 Consideration of Tax Appeals 135 - 145 Herring, Andrew Garrett Hudson, Pelmon Jart Jr. Little Man Farming (Joseph Warren III) Spell Construction (Michael Spell) Sutton, Kenneth Mack County Manager’s Reports Tab 6 Public Comment Period (see policies and procedures in agenda) 146 Closed Session - GS 143-318.11 (a) (3) – Consultation with Attorney Adjournment SAMPSON COUNTY BOARD OF COMMISSIONERS ITEM ABSTRACT ITEM NO. 1 (a) Information Only Public Comment Meeting Date: November 7, 2016 x Report/Presentation Closed Session Action Item Planning/Zoning Consent Agenda Water District Issue SUBJECT: Recognition of Outgoing Chairman DEPARTMENT: Board of Commissioners PUBLIC HEARING: No CONTACT PERSON: Sue Lee, Vice Chairperson Jefferson Strickland, Former Commissioner PURPOSE: To recognize Chairman Billy Lockamy for his service ATTACHMENTS: None BACKGROUND: This is Chairman Billy Lockamy’s last full meeting as Chairman. Mr. Lockamy has served as a commissioner since December 1, 2008. He served as Vice Chairman from December 2009 – December 2011, then as Chairman 2011 – 2013 and again 2014 – present. In grateful acknowledgement of his efforts, and as is our tradition, the Vice Chairperson will present Mr. Lockamy with a gaveled plaque. Former commissioner and former Board Chairman Jefferson Strickland will also be in attendance to honor Mr. Lockamy. RECOMMENDED Vice Chairperson Lee presents plaque on behalf of the Board, followed by ACTION OR MOTION: comments from former commissioner Strickland 1 SAMPSON COUNTY BOARD OF COMMISSIONERS ITEM ABSTRACT ITEM NO. 1 (b) Information Only Public Comment Meeting Date: November 7, 2016 Report/Presentation Closed Session x Action Item Planning/Zoning Consent Agenda Water District Issue SUBJECT: Presentation of the Audit for Fiscal Year Ending June 30, 2016 DEPARTMENT: Finance PUBLIC HEARING: No CONTACT PERSON: David Clack, Finance Officer Bryon Scott, Thompson, Price, Scott, Adams & Co., PA PURPOSE: To consider approval of audit for fiscal year ending June 30, 2016 ATTACHMENTS: Audit document provided a separate document BACKGROUND: Bryon Scott, CPA of Thompson, Price, Scott, Adams & Co., PA will present the Board with the audit for fiscal year ending June 30, 2016. This audit will be submitted to the Local Government Commission for final approval. RECOMMENDED Accept and approve the audit subject to submission and ACTION OR MOTION: subsequent approval by the Local Government Commission 2 SAMPSON COUNTY BOARD OF COMMISSIONERS ITEM ABSTRACT ITEM NO. 2 (a) Information Only x Public Comment Meeting Date: November 7, 2016 Report/Presentation Closed Session x Action Item x Planning/Zoning Consent Agenda Water District Issue SUBJECT: Planning Issues DEPARTMENT: Clinton-Sampson Planning and Zoning PUBLIC HEARING: Yes CONTACT PERSON: Mary Rose, Planning Director PURPOSE: To consider actions on planning and zoning items as recommended by Planning Board ATTACHMENTS: Planning Staff Memorandum; Maps BACKGROUND: RZ-10-16-1 Planning staff will review a request to rezone approximately 1.05 acres located along North Salemburg Highway from RA-Residential Agriculture to C-Commercial. The Planning Board has heard certain findings of fact (as shown in attached documents) and determined that the request was consistent with the goals and objectives of the Sampson County Land Use Plan for commercial growth due to the fact this area is located along Hwy 242/N. Salemburg Highway, a major means of transportation. Based upon these findings, the Planning Board unanimously recommended approval of the rezoning request and the adoption of a zoning consistency statement. RECOMMENDED Motion to approve rezoning request RZ-10-16-1, accepting the presented findings ACTION OR of fact and making the following zoning consistency statement: Whereas, in MOTION: accordance with the provisions of North Carolina General Statute 153A-341, the Sampson County Board of Commissioners does hereby find and determine that the recommendation of the ordinance amendment RZ-10-16-1 is consistent with the goals and objectives of the Sampson County Land Use Plan for commercial growth due to the fact this area is located along N. Salemburg Highway, a major means of transportation in Sampson County. 3 Clinton-Sampson Planning Department 227 Lisbon Street Post Office Box 199 Clinton, North Carolina 28329 (910) 299-4904 (T) - (910) 592-4261 (F) To: Ed Causey, County Manager From: Mary M. Rose, Planning Director Subject: October 17, 2016 Sampson County Planning and Zoning Board Meeting - County Board of Commissioners November 7, 2016 Agenda Item Date: October 21, 2016 The following request was addressed by the Planning and Zoning Board at their October 17, 2016 meeting: RZ-10-16-1 - A rezoning request by Sara Honeycutt to rezone approximately 1.05 acres located along North Salemburg Highway from RA-Residential Agriculture to C-Commercial was unanimously recommended for approval with the following findings of fact and zoning consistency statement: 1. Sara Honeycutt has signed the rezoning application as the owner. 2. This rezoning will include approximately 1.05 acres as shown on the location map. 3. The property is currently zoned RA-Residential Agriculture. (see attached site map) 4. The property is located along North Salemburg Highway. 5. The properties to the north, south, east, and west are zoned RA-Residential Agriculture. 6. All adjacent property owners within 100’ have been notified by mail and the property has been posted. Zoning Consistency Statement: Whereas, in accordance with the provisions of North Carolina General Statute 153A-341, the Sampson County Planning Board does hereby find and determine that the recommendation of the ordinance Amendment RZ-10-16-1 is consistent with the goals and objectives of the Sampson County Land Use Plan for commercial growth due to the fact this area is located along Hwy 242/North Salemburg Highway, a major means of transportation in Sampson County. Please contact my office with any additional questions or comments. attachments cc: Susan Holder, Assistant County Manager 4 MINUTES OF THE SAMPSON COUNTY PLANNING AND ZONING BOARD Meeting Date Members Present Members Absent October 17, 2016 Ann Naylor Gary Mac Herring Sherri Smith Steve Parker Debra Bass Gary Henry Nancy Blackman Minutes Approved Upon a motion by Sherri Smith and seconded by Gary Henry, the minutes of September 19, 2016 meeting were unanimously approved as presented by the Board. RZ-10-16-1 A rezoning request by Sara Honeycutt to rezone approximately 1.05 acres located along North Salemburg Highway from RA-Residential Agriculture to C-Commercial. Staff has prepared the following findings of fact for consideration by the Planning Board: 1. Sara Honeycutt has signed the rezoning application as the owner. 2. This rezoning will include approximately 1.05 acres as shown on the location map. 3. The property is currently zoned RA-Residential Agriculture. (see attached site map) 4. The property is located along North Salemburg Highway. 5. The properties to the north, south, east, and west are zoned RA-Residential Agriculture. 6. All adjacent property owners within 100’ have been notified by mail and the property has been posted. Zoning Consistency Statement: Whereas, in accordance with the provisions of North Carolina General Statute 153A-341, the Sampson County Planning Board does hereby find and determine that the recommendation of the ordinance Amendment RZ-10-16-1 is consistent with the goals and objectives of the Sampson County Land Use Plan for commercial growth due to the fact this area is located along Hwy 242/North Salemburg Highway, a major means of transportation in Sampson County. DECISION. After Board discussion, Ann Naylor moved to recommend approval of this rezoning request as presented with the above referenced zoning consistency statement, the motion was seconded by Nancy Blackman and unanimously recommended for approval by the Board. Ayes: Unanimous There being no further business, the meeting was adjourned at 6:50 p.m.