2019 Counsellor Resource Guide Table of Contents About the Educational Liaison Association of Alberta .................................................... 2 Tips for hosting a successful ELAA event ...................................................................... 3 Using this guide ............................................................................................................... 3 Alberta University of the Arts .......................................................................................... 4 Ambrose University ........................................................................................................ 6 Athabasca University ...................................................................................................... 8 Bow Valley College ...................................................................................................... 10 Burman University ........................................................................................................ 12 Canadian Armed Forces – Royal Military College of Canada ...................................... 14 Concordia University of Edmonton ............................................................................... 16 Grande Prairie Regional College .................................................................................. 18 Keyano College ............................................................................................................ 20 Lakeland College ......................................................................................................... 22 Lethbridge College ....................................................................................................... 24 MacEwan University ..................................................................................................... 26 Medicine Hat College ................................................................................................... 28 Mount Royal University ................................................................................................ 30 NAIT ............................................................................................................................. 32 NorQuest College ......................................................................................................... 34 Northern Lakes College ................................................................................................ 36 Olds College ................................................................................................................. 38 Portage College ........................................................................................................... 40 Prairie College .............................................................................................................. 42 Red Deer College ......................................................................................................... 44 Royal Canadian Mounted Police .................................................................................. 46 SAIT Polytechnic .......................................................................................................... 48 St. Mary’s University ..................................................................................................... 50 The King’s University .................................................................................................... 52 University of Alberta ..................................................................................................... 54 University of Lethbridge ................................................................................................ 56 University of Calgary .................................................................................................... 58 Contact Summary Chart ............................................................................................... 59 Notes ............................................................................................................................ 60 1 About the Educational Liaison Association of Alberta The Educational Liaison Association of Alberta (ELAA) was established September 13, 1982 to provide exposure to Post-Secondary opportunities for rural Alberta students, an underserved population at that time. Today, ELAA is comprised of 25 publicly-funded Alberta Post-Secondaries, Prairie College, the Canadian Armed Forces and the Royal Canadian Mounted Police with the goal of exposing all students in the province to the post-secondary opportunities offered through our members. In 2018, over 122,000 students had the opportunity to explore the possibilities offered by our member institutions at one of 140 ELAA events! How an ELAA schedule is planned Early in the new year, ELAA’s Alberta Post-Secondary Events (APSE) Coordinators begin the process of planning the upcoming Fall travel schedule. Feedback is compiled and analyzed, dates are determined for large, centralized events and a skeleton schedule is created with weeks we’ll be in which regions, including dates for large events. Once we have the skeleton, the APSE Coordinators look at the regions to determine an effective travel route avoiding unnecessary/redundant travel. At this point, the APSE Coordinators reach out directly to schools to see if they would be interested in hosting an ELAA event. While there may be some flexibility in when ELAA can offer an event at a certain location, our travel schedule often limits how flexible we can be. Once a host has indicated interest in an ELAA event, we ask for additional details (parking, number of students, additional schools attending, etc.) for the event which assist recruiters who will be attending. The APSE Coordinators collect and accept this information as confirmation of being able to host the event, and it is published on the website for ELAA members to see. Interested in hosting an ELAA event? Over the years, ELAA has tried several ways to engage schools and organizations who may be interested in hosting an ELAA event. We’ve found the most successful way is the direct approach – reaching out via phone or email. If you’re interested in hosting an ELAA event and haven’t been contacted, please email [email protected] to get the conversation started! Registration deadline Based on counsellor feedback, we’ve introduced a registration deadline to RSVP for ELAA events. On or before August 23, 2019 all ELAA members were required to have RSVP’d for the events they wish to attend in the Fall. After this date, institutions wishing to attend an event must reach out directly to the event host to determine if they can be accommodated. Registrants for an event can be found by visiting elaa.ab.ca, logging in (username: counsellors; password: counsellors), selecting Events > Event List from the top navigation bar, clicking on the event and scrolling to the bottom. All registered attendees will be found under “Going.” If you would like to reach out to a member institution to see if they can attend your event, please email [email protected]. 2 Tips for hosting a successful ELAA event • Complete the confirmation form from the APSE Coordinators. This provides recruiters important information about parking, location of the event, anticipated number of students attending and more. • Reserve an appropriate space. Space should be large enough to accommodate ELAA members attending as well as the students (gymnasiums or other large, open spaces are generally appropriate). Unless otherwise indicated to you by the APSE Coordinators, please provide one table per institution. • Promote the event to students and teachers to ensure a significant turnout. • Check who’s registered for your event by visiting the event page on the ELAA website. Institutions registering after the August 23 deadline must contact you directly to confirm space. • Prepare your students. Encourage students speak to all institutions, even if they’ve never heard of or considered an institution, as they may find opportunities they were unaware of. • 30 minutes prior to the start of the event recruiters will arrive and begin to set up. Please ensure the space is appropriately prepared and free of students until the start of the event as this allows all recruiters to be set up and ready-to-go when the event begins. • Connect with the on-site weekly coordinator. The ASPE Coordinators will let you know in advance who the weekly coordinator is and what institution they are from, and the coordinator will introduce themselves to you prior to the start of the event. The coordinator is your on-site contact for the event – let them know about any last-minute changes and they’ll let you know if any recruiters will be delayed. • Be mindful of the scheduled event end time. If you have a specific requirement for the time/length of the event you’re hosting, please work with the APSE Coordinators during the planning process. • Give us your feedback. Your feedback is crucial in ensuring we’re able to continue providing value in connecting your students to the opportunities offered by our members. We want feedback not only about hosted events, but also changes you’re experiencing which may impact how you’re able to connect students to post-secondary opportunities. Please complete the feedback form from the APSE Coordinators after an event hosted at your school or reach out at any point to let us know your thoughts. Using this guide As you look through this guide, it is important to remember