KWAZULU-NATAL DEPARTMENT OF SOCIAL DEVELOPMENT ANNUAL REPORT 2014/2015 social development Department: Social Development PROVINCE OF KWAZULU-NATAL KZN SOCIAL DEVELOPMENT – VOTE 13 2 2014/15 ANNUAL REPORT: KZN SOCIAL DEVELOPMENT – VOTE 13 CONTENTS Page PART A: GENERAL INFORMATION .............................................................................................. 5 1. DEPARTMENT GENERAL INFORMATION ........................................................................... 6 2. LIST OF ABBREVIATIONS/ACRONYMS ............................................................................... 7 3. FOREWORD BY THE MEC ................................................................................................... 9-10 4. REPORT OF THE ACCOUNTING OFFICER ......................................................................... 11 5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT ................................................................................................. 18 6. STRATEGIC OVERVIEW ....................................................................................................... 19 6.1 Vision ...................................................................................................................................... 19 6.2 Mission ................................................................................................................................... 19 6.3 Values ..................................................................................................................................... 19 7. LEGISLATIVE AND OTHER MANDATES .............................................................................. 20 8. ORGANISATIONAL STRUCTURE ......................................................................................... 24 9. ENTITIES REPORTING TO THE MINISTER/MEC ................................................................ 24 PART B: PERFORMANCE INFORMATION .................................................................................... 25 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES .................................. 26 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE ............................................................ 26 2.1 Service Delivery Environment ................................................................................................ 26 2.2 Service Delivery Improvement Plan ....................................................................................... 27 2.3 Organisational environment ................................................................................................... 33 2.4 Key policy developments and legislative changes ................................................................. 33 3. STRATEGIC OUTCOME ORIENTED GOALS ....................................................................... 34 4. PERFORMANCE INFORMATION BY PROGRAMME ........................................................... 38 4.1 Programme 1: Administration ............................................................................................... 39 4.2 Programme 2: Social Welfare Services ................................................................................. 46 4.3 Programme 3: Children and Families .................................................................................... 50 4.4 Programme 4: Restorative Services ...................................................................................... 54 4.5 Programme 5: Development and Research ........................................................................... 58 5. TRANSFER PAYMENTS ........................................................................................................ 65 5.1 Transfer payments to public entities ....................................................................................... 65 5.2 Transfer payments to all organisations other than public entities ........................................... 65 6. CONDITIONAL GRANTS ....................................................................................................... 65 6.1 Conditional grants and earmarked funds paid ........................................................................ 65 6.2 Conditional grants and earmarked funds received ................................................................ 66 7. DONOR FUNDS ..................................................................................................................... 66 7.1 Donor Funds Received ........................................................................................................... 66 8. CAPITAL INVESTMENT ......................................................................................................... 67 8.1. Maintenance and asset management plan ............................................................................ 67 3 KZN SOCIAL DEVELOPMENT – VOTE 13 PART C: GOVERNANCE ................................................................................................................ 77 1. INTRODUCTION .................................................................................................................... 78 2. RISK MANAGEMENT ............................................................................................................ 78 3. FRAUD AND CORRUPTION ................................................................................................. 78 4. MINIMISING CONFLICT OF INTEREST ............................................................................... 79 5. CODE OF CONDUCT ............................................................................................................ 79 6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES ........................................................... 80 7. PORTFOLIO COMMITTEES .................................................................................................. 80 8. SCOPA RESOLUTIONS......................................................................................................... 81 9. PRIOR MODIFICATIONS TO AUDIT REPORTS .................................................................. 110 10. INTERNAL CONTROL UNIT .................................................................................................. 111 11. AUDIT COMMITTEE REPORT ............................................................................................. 125 PART D: HUMAN RESOURCE MANAGEMENT ............................................................................ 129 1. HUMAN RESOURCES OVERSIGHT STATISTICS ............................................................... 130 PART E: FINANCIAL INFORMATION ............................................................................................. 165 1. REPORT OF THE AUDITOR GENERAL ............................................................................... 166 2. ANNUAL FINANCIAL STATEMENTS ..................................................................................... 170 4 2014/15 ANNUAL REPORT: KZN SOCIAL DEVELOPMENT – VOTE 13 PART A GENERAL Information 5 KZN SOCIAL DEVELOPMENT – VOTE 13 1. CONTACT DETAILS HEAD OFFICE Postal Address Private Bag 9144 PIETERMARIZTBURG 3200 Street Address 208 Hoosen Haffejee PIETERMARIZTBURG 3201 Office of the Member of the Executive Council Tel: 033-341 9600 Fax 033-341 9610 Office of the Head of Department Tel: 033-264 5400 Fax: 033-264 5435 Call Centre 033-264 3001/2/3 Website www.kznsocdev.gov.za DISTRICT MANAGEMENT Department of Social Development (Sisonke, uMgungundlovu, Ugu) Postal Address Private Bag X1724 PIETERMARITZBURG 3200 Contact details Tel: 033-395 9600 Fax: 033-3450384/5 Department of Social Development (Zululand, uThungulu, uMkhanyakude) Postal Address Private Bag X13 ULUNDI 3838 Contact details Tel: 035-874 2511 Fax: 035-874 2512 Department of Social Development (Amajuba, Umzinyathi, uThukela) Postal Address Private Bag X9917 LADYSMITH 3370 Contact details Tel: 036-634 6600 Fax: 036-634 1696 Department of Social Development (iLembe, eThekweni South, eThekweni North) Postal Address Private Bag X1503 DURBAN 4000 Contact details Tel: 031- 336 8704 Fax: 031- 337 0674 6 2014/15 ANNUAL REPORT: KZN SOCIAL DEVELOPMENT – VOTE 13 2. LIST OF ABBREVIATIONS/ACRONYMS ACRONYMS A G AAIM Anti Addiction In Medicine GIAMA Government Immoveable Asset ABET Adult Basic Education and Training Management Act ABH Aryan Benevolent Home AG Auditor-General H AGSA Auditor General of South Africa HCBC Home Community Based Care APP Annual Performance Plan HIV/ Human Immune-Deficiency Virus And AO Accounting Officer AIDS Acquired Immune Deficiency Syndrome HOD Head of Department B HR Human Resource BAS Basic Accounting System HRD Human Resource Development BBBEE Broad Based Black Economic Empowerment I ICT Information Communication Technology C IDP Integrated Development Plan CARC Cluster Audit & Risk Committee IDT Independent Development Trust CCG Community Care Givers IYM In Year Monitoring CDP Community Development Practitioner CFO Chief Financial Officer K CIDB Construction Industry and Development KPI Key Performance Indicators Board KZN KwaZulu-Natal CNDC Community Nutrition Development Centre L CSO Community Service Organisations LVEF Local Victim Empowerment Forum CYCC Child and Youth Care Centres M D M & E Monitoring and Evaluation DAC Department of Arts & Culture MDG Millennium Development Goals DAFTA Durban Association for the Aged MEC Member Of The Executive Council DODE Departmental Organisational MINMEC Ministerial and Members of the Development and Efficiency