AGENDA Peace River Town Council Regular Meeting Tuesday, September 8, 2015 5:00 pm. I CALL TO ORDER II ADOPTION OF AGENDA 1. Additions: 2. Deletions: III ADOPTION OF MINUTES 1. Minutes of the August 10, 2015 Regular Meeting of Council 2. Minutes of the August 12, 2015 Governance and Priorities Committee Meeting 3. Minutes of the August 31, 2015 Special Meeting of Council IV PUBLIC HEARINGS 1. Removal of Reserve Designation V PRESENTATIONS 1. None VI BYLAWS 1. Public Behaviour / Disturbance Bylaw Update VII UNFINISHED BUSINESS 1. None VIII NEW BUSINESS 1. Alberta Games - Invitation to Bid Page 1 of 128 Peace River Town Regular Council Meeting Tuesday, September 8, 2015 2. Sisters in Spirit Proclamation and Memorial Rock 3. Recreation Facility Committee 4. Fuel Purchasing 5. Briefing Note - Launch of New Website 6. Water Charge Dispute 7. Mighty Peace Golf Club Request to Meet with Council 8. Request for Sponsorship 9. Offer to Purchase Land 1. Portion of SW 31-83-21-W5M - Road Plan 8422043 2. Lot 17, Block 9, Plan 3735AX 10. Land Use Planning Municipal Internship 11. Muscular Dystrophy Awareness Month - September 2015 12. Governance and Priorities Committee Meetings of September 23 and November 11, 2015 IX REPORTS 1. Cheque Register to: 1. August 10, 2015 2. August 12, 2015 3. August 18, 2015 4. August 25, 2015 5. September 3, 2015 X COUNCILLOR REPORTS XI INFORMATION 1. Briefing Notes - 2015 Grants in Lieu 2. Briefing Notes - MSI Funding Page 2 of 128 Peace River Town Regular Council Meeting Tuesday, September 8, 2015 3. Region VI Metis Nation - Thank You for Sponsorships and Donations 4. Alberta Municipal Affairs - 2015 Gas Tax Fund Allocation 5. Alberta Justice and Solicitor General - Municipal Policing Assistance Grant and Police Officer Grant 6. City of Edmonton - 211 Services 7. Peace River Integrated Traffic Services July 2015 Monthly Report 8. Town of Peace River Reports - July/August, 2015 1. Engineering & Infrastructure 2. Community Services 9. Community Services Newsletter - September & October 2015 10. Alberta Culture Days - Peace River Events & Activities XII NOTICE OF MOTION 1. None XIII IN CAMERA 1. Land (1) 2. Legal (1) 3. Personnel (1) XIV KEY COMMUNICATION ITEMS XV ADJOURNMENT Page 3 of 128 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON AUGUST 10, 2015 IN THE COUNCIL CHAMBERS PRESENT: Mayor Thomas Tarpey, Deputy Mayor Elaine Manzer, Councillors Tanin Behnke, Orren Ford, Colin Needham REGRETS: Councillors Terry Sawchuk, Rod Burr STAFF PRESENT: Renate Bensch, Acting CAO Anna Aleksov, Executive Assistant I CALL TO ORDER Mayor Tarpey called the meeting to order at 5:02 pm. II ADOPTION OF AGENDA 1. Additions: 2. Deletions: Councillor Ford moved to accept the Agenda of the August 10, 2015 Regular Meeting of Council as presented. MOTION 15-08-499 MOTION CARRIED III ADOPTION OF MINUTES 1. Minutes of the July 6, 2015 Regular Meeting of Council Councillor Needham moved to accept the Minutes of the July 6, 2015 RegularDRAFT Council Meeting as presented. MOTION 15-08-500 MOTION CARRIED 2. Minutes of the July 8, 2015 Governance and Priorities Committee Meeting. Deputy Mayor Manzer moved to accept the Minutes of the July 8, 2015 Governance and Priorities Committee Meeting as presented. MOTION 15-08-501 MOTION CARRIED Page 1 of 11 Page 4 of 128 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON AUGUST 10, 2015 IN THE COUNCIL CHAMBERS 3. Minutes of the July 20, 2015 Special Meeting of Council Councillor Behnke moved to accept the Minutes of the July 20, 2015 Special Meeting of Council as presented. MOTION 15-08-502 MOTION CARRIED IV PUBLIC HEARINGS 1. None. V PRESENTATIONS 1. KCL Consulting Kevin Lawrence, AMAA, KCL Consulting Inc., provided information on the property assessment process and the tax cycle, and the relationship of assessment to tax. VI BYLAWS 1. Bylaw 1968 - Road Closure Bylaw Deputy Mayor Manzer moved to instruct Administration to advertise a Public Hearing, as per requirements of Section 606, and set a Public Hearing date of September 8, 2015 for Bylaw 1968, a bylaw to close a portion of 90th Street in the Town of Peace River. MOTION 15-08-503 MOTION CARRIED DRAFT 2. Bylaw 1967 - Land Use Bylaw Amendment Councillor Needham moved to provide first reading of Bylaw 1967, an amendment to the Land Use Bylaw No. 1891, and to schedule a Public Hearing for August 31, 2015. MOTION 15-08-504 MOTION CARRIED Councillor Behnke moved to amend the Public Hearing date for Bylaw 1968, Road Closure Bylaw, to August 31, 2015. MOTION 15-08-505 MOTION CARRIED Page 2 of 11 Page 5 of 128 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON AUGUST 10, 2015 IN THE COUNCIL CHAMBERS 3. Bylaw 1958 - Taxi Bylaw: Update Councillor Ford moved to provide second reading of Bylaw 1958, Taxi Bylaw. MOTION 15-08-506 MOTION CARRIED 4. Bylaw 1955 - Development of Additional Lots at the Peace River Airport Councillor Behnke claimed conflict of interest and left the meeting at 6:15 pm. Councillor Needham moved to table the matter of Bylaw 1955 until the September 8, 2015 Regular Meeting of Council. MOTION 15-08-507 MOTION CARRIED Councillor Behnke returned to the meeting at 6:21 pm. VII UNFINISHED BUSINESS 1. Town of Peace River - Budget Direction Deputy Mayor Manzer moved that budget parameters include having the municipal tax revenue remain at the 2015 level of $10,361,073, and further, that each Town of Peace River department move towards using a Zero Based Budgeting Method on rotating basis, with first department being the Protective Services. MOTION 15-08-508 MOTIONDRAFT CARRIED 2. CAO Appointment Deputy Mayor Manzer moved that Council approve the employment contract between Christopher Parker and the Town of Peace River for the term from December 1, 2015 to November 30, 2018, and that the Mayor be authorized to execute the contract on behalf of the Town. MOTION 15-08-509 MOTION CARRIED Page 3 of 11 Page 6 of 128 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON AUGUST 10, 2015 IN THE COUNCIL CHAMBERS Councillor Needham moved that Christopher Parker be appointed the Chief Administrative Officer of the Town of Peace River effective December 1, 2015. MOTION 15-08-510 MOTION CARRIED Councillor Needham moved that the appointment of Renate Bensch as interim CAO be rescinded effective December 1, 2015. MOTION 15-08-511 MOTION CARRIED VIII NEW BUSINESS 5. Peace River Ski Club - Request was brought forward. Deputy Mayor Manzer moved that Administration be directed to use $5,000 from Council Grants to Groups budget and the remaining $16,518.98 from the reserve. MOTION 15-08-512 MOTION CARRIED 8. Development Permit Application - Demolition of Single Detached Dwelling, Direct Control District was brought forward. Councillor Behnke moved that Council approve the Development Permit Application for the demolition of the existing Single Detached Dwelling at 9813 - 90 Street, Peace River. MOTION 15-08-513 MOTION CARRIED DRAFT Mayor Tarpey recessed the meeting at 6:52 pm. Mayor Tarpey reconvened the meeting at 7:06 pm. 1. Peace River Airport FEC Tender Award Councillor Needham moved to table the Peace River Airport FEC Tender Award until the August 12, 2015 Governance and Priorities Committee meeting. MOTION 15-08-514 MOTION CARRIED Page 4 of 11 Page 7 of 128 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON AUGUST 10, 2015 IN THE COUNCIL CHAMBERS 2. Temporary Road Closure Request - Tri River Triathlon Councillor Ford moved to approve the road closure of 98th Street adjacent to the pool and Baytex Energy Centre on Sunday, August 27, 2015 between the hours of 7:30 am to 11:30 am to accommodate the Tri River Triathlon. MOTION 15-08-515 MOTION CARRIED 3. Municipal Heritage Designation Application - Masonic Lodge Deputy Mayor Manzer moved to accept the recommendation of the Museum Board to designate the Masonic Lodge #89 as a Municipal Historic Resource, by directing Administration to draft a Designation Bylaw to be presented at the next Regular Council Meeting on September 8, 2015. MOTION 15-08-516 MOTION CARRIED 4. Vision, Mission, and Mandate Policy Councillor Ford moved that the Town of Peace River Council adopt the presented Peace River Museum, Archives, and Mackenzie Centre: Vision, Mission, and Mandate Policy. MOTION 15-08-517 MOTION CARRIED 5. Peace River Ski Club- Request Peace River Ski Club - Request was viewed earlier in the meeting. 6. DRAFTAllocation of Cemetery Plots for the Islamic Centre Deputy Mayor Manzer moved that Council approve the special allocation of 20 plots for the Peace Country Islamic Centre (PCIC) contingent upon the receipt of $14,000 for the reservation and perpetual care and that the location of these plots will be at the discretion of Administration. MOTION 15-08-518 MOTION CARRIED 7. Downtown Revitalization Grant Program Councillor Behnke moved that Council approve the Downtown Revitalization Grant Program Policy. MOTION 15-08-519 MOTION CARRIED Page 5 of 11 Page 8 of 128 MINUTES OF THE PEACE RIVER TOWN REGULAR COUNCIL MEETING HELD ON AUGUST 10, 2015 IN THE COUNCIL CHAMBERS 8. Development Permit Application - Demolition of Single Detached Dwelling, Direct Control District Development Permit Application - Demolition of Single Detached Dwelling, Direct Control District was viewed earlier in the meeting. 9. Downtown Beautification & Update on Downtown Renewal Report Implementation Deputy Mayor Manzer moved to direct Administration to use up to $50,000 from budgeted Economic Development funds for the following projects to improve the aesthetic quality of the public realm in the downtown area, and that the $50,000 come out of the 2015 budget: one mural banners and brackets commercial trees repair of electrical in street trees tree lights garbage/recycle bins benches bike parking utility box covers MOTION 15-08-520 MOTION CARRIED Councillor Behnke moved to direct Administration to add a line item providing a plan for the 2016 budget, to be carried through to the 2018 budget, inclusive, that would focus on the aesthetics of the Downtown revitalization.