BOARD OF DIRECTORS Wednesday 31 January 2018 at 13:45 – 16:30 Boardroom, Level 1, Yeovil District Hospital NHS Foundation Trust AGENDA - PART 1 Action Presenter Time Enclosure 1 Welcome and Apologies for Absence Chairman 13:45 Verbal 2 Register of Declarations of Interest and to Confirm To Receive All Appendix 1 Declarations Relating to Items on the Agenda and Note 3 Patient Story To Receive Shelagh Meldrum 13:50 Presentation The purpose of the patient story is to focus the attention of the Board on patient experiences, the learning from which is used to improve services across the organisation. 4 Minutes of 20 December 2017 and to Discuss To Approve Chairman 14:10 Appendix 2 Matters/Actions Arising 5 Non-Executive Director Recruitment Plan To Receive Chairman 14:15 Verbal STRATEGY 6 Executive Director Report To Note Execs 14:20 Appendix 3 7 General Data Protection Regulation Overview To Receive Jason Maclellan 14:45 Presentation and Note 8 Results of NHS Emergency Preparedness, To Receive Yvonne Thorne 15:00 Presentation Resilience and Response Assurance Process and Note BREAK 15:15 – 15:25 FINANCE & PERFORMANCE 9 Board Overview Quadrant and Reports Receive and Tim Newman 15:25 Appendix 4 (Inc. updates on Finance, Quality, Performance, Workforce) Note Shelagh Meldrum Simon Sethi ITEMS TO NOTE/FOR INFORMATION 10 Items to Note/for Information: iWantGreatCare Report To Note Shelagh Meldrum 16:00 Appendix 5 Freedom to Speak-up Guardian Report To Note Shelagh Meldrum Appendix 6 Guardian of Safe Working Report To Note Tim Scull Appendix 7 Risk Management Strategy To Note Jonathan Higman Appendix 8 Q3 Corporate Risk Register To Note Jonathan Higman Appendix 9 Update from the Financial Resilience and To Note Julian Grazebrook Verbal Commercial Committee Held on 23 January 2018 Update from the Workforce Committee Held on 23 To Note Mark Saxton Verbal & January 2018 and to Note the Minutes of the Appendix 10 Meeting Held on 18 December 2017 Update from the Governance and Quality To Note Jane Henderson Verbal & Assurance Committee Held on 24 January 2018 Appendix 11 and to Note the Minutes of the Meetings Held on 16 October 2017 and 20 November 2017 Update from the Audit Committee Held on 24 To Note Caroline Moore Verbal & January 2018 and to Note the Minutes of the Appendix 12 Meeting Held on 16 October 2017 11 Any Other Business and Meeting Close Chairman 16:30 Verbal 12 Date of Next Meeting 28 February 2018 in the Boardroom, Level 1, YDH Board of Directors – Declarations of Interest January 2018 the following table sets out the declaration of interests of the Board of Directors (voting and non-voting). Name Position Interests Declared Chairman and Non-Executive Directors (Voting) Paul von der Heyde Non-Executive Director -Trustee and Adviser Howlands Furniture Group, Office (Until Jan 16) Furniture Manufacturer -Sister-in-law is the sister of Dr Ali Parsa who is the Founder Chairman and Chief Executive Officer of Babylon Healthcare Services (From Jan 16) -Director and Shareholder of Herswell Consulting -Director of Bear Pit Residential Limited & Bear Pit Management Ltd -Chairman of Psoriasis and Psoriatic Arthritis Alliance & PAPAA Enterprises Ltd -Director of Silvatherm Energy Ltd Maurice Dunster Non-Executive Director -None declared Jane Henderson Non-Executive Director -None declared Julian Grazebrook Non-Executive Director -Director of Eurac ltd -Director of MAT Foundry Group ltd Caroline Moore Non-Executive Director -Director (finance and corporate services) of Yarlington Housing Group and Yarlington Homes Ltd -Member of the Pension Committee of Somerset County Council Mark Saxton Non-Executive Director -Non-Executive Director Designate for the Care Quality Commission Executive Directors (Voting) Paul Mears Chief Executive -Director, Symphony Healthcare Services Limited (From 7 April 16) -Director, Yeovil Property Operating Company Limited -Director, Wellchester Innovation Limited - Management Board Member, Yeovil Strategic Estates Partner Board -Management Board Member Southwest Pathology Services and Facilities LLPs Jonathan Higman Director of Urgent Care -None declared and Long Term Conditions (April 12 – June 15) Director of Strategic Development (From June 15) Deputy Chief Executive and Director of Strategic Development (from Apr 17) Tim Newman Chief Finance & -Director, Symphony Healthcare Services Limited (from 7 Commercial Officer April 2016) -Director, Yeovil Property Operating Company Limited -Director, Wellchester Innovation Limited -Management Board Member, Yeovil Strategic Estates Partner Board -Management Board Member, Daycase UK -Governor of the Arts University Bournemouth -Wife provides part-time finance support to Symphony Healthcare Services Limited and Yeovil District Hospital NHS Foundation Trust (from September 2017) Tim Scull Medical Director -Director of ATUM Medical Consulting Ltd. -Wife is GP Principal in Millbrook Surgery, Castle Cary. Member of the Small Practices Group. Shelagh Meldrum Director of Elective Care -Management Board Member & CQC Nominated Individual, (From Feb 16 – Apr 17) Daycase UK -Non-Executive Director, Simply Serve Limited Director of Elective Care -Husband is employed as Contract Manager at Yeovil District and Director of Nursing Hospital (From Apr 17) Simon Sethi Interim Director of Urgent -Wife is General Manager for MSK and Neurology at North Care and Long Term Bristol NHS Trust Conditions -Lecturer at Yeovil College – unpaid position (June 15 – Dec 15) Director of Urgent Care and Long Term Conditions (From Dec 15 – Apr 17) Director of Operations and Urgent Care (From Apr 17) Executive Directors (Non-Voting) Mandy Seymour- Managing Director of -Husband is the Managing Director of Exeter Leadership Hanbury Symphony Healthcare Consulting Services Limited -Managing Director of Symphony Healthcare Services (From 1 Dec 16) Limited Kathryn Patrick Director of Primary Care -GP Partner at Ryalls Park Medical Centre (From Jun 17) Paul Foster Deputy Medical Director -Wife is a GP Partner for Newland Medical Practice (From July 17) APPENDIX 2 BOARD OF DIRECTORS 31 January 2018 BOARD OF DIRECTORS DRAFT Minutes of the Part 1 Board of Directors Meeting held on Wednesday 20 December 2017 at Yeovil District Hospital Present: Paul von der Heyde Chairman Jonathan Higman Acting Chief Executive Jane Henderson Non-Executive Director Julian Grazebrook Non-Executive Director Caroline Moore Non-Executive Director Maurice Dunster Non-Executive Director Mark Saxton Non-Executive Director Shelagh Meldrum Director of Nursing and Elective Care Tim Scull Medical Director Tim Newman Finance and Commercial Officer In Attendance: Paul Foster Deputy Medical Director Simon Sethi Director of Operations and Urgent Care Mandy Seymour-Hanbury Managing Director of SHS Simon Lilley Commercial Director Ben Edgar-Attwell Company Secretary Simon Blackburn Associate Director of Communications Mark Appleby Associate Director of HR and OD Apologies: Kathryn Patrick Director of Primary Care Paul Mears Chief Executive Ref: No: Action 1- 1 WELCOME AND APOLOGIES FOR ABSENCE 320/ 1.1 Paul von der Heyde welcomed everyone to the meeting giving particular 17 welcome to members observing in the audience. 1.2 Paul von der Heyde noted Paul Mears absence for the foreseeable future and passed on the Boards thoughts and best wishes. In the interim, Jonathan Higman is Acting Chief Executive. 1- 2 DECLARATIONS OF INTEREST 321/ 2.1 The register containing the declarations of interests from members (voting and 17 non-voting) of the Board was noted. 1- 4 MINUTES/ACTIONS OF THE PREVIOUS MEETING 322/ 4.1 The minutes of the previous meeting were approved as a true and accurate 17 record. 4.2 In regard to matters arising, a TrakCare and full digital strategy overview would be presented in January 2018 as a seminar session. It was confirmed that Kathryn Patrick had linked with the Head of Patient Contact regarding the miscommunication of paper referral switch off and that this had been resolved. Tim Newman confirmed that the risks relating to the estates premises assurance model had been accurately reflected on the risk register. 4.3 Upon review of the action sheet, it was agreed that the lead for the action relating to a Board seminar session on the Integrated Learning Forum is updated to Paul Foster. 1- 5 EXECUTIVE DIRECTOR REPORT 323/ 5.1 Jonathan Higman spoke to the previously circulated executive director report. 17 Letter from the Secretary of State for Health, Jeremy Hunt MP 5.2 Following the Secretary of State’s visit to the Yeovil Hospital on Thursday 23 November 2017, the Trust received a letter personally thanking the Trust and staff for continued commitment to embedding a safety culture across the whole organisation. Jonathan Higman said that this was a positive visit and the letter has been shared with the full Board and more broadly across the hospital. Staff Survey 5.3 The Trust has received an early report for the results of this year’s NHS staff survey. The headline results are a good response rate of 58% against the national average of 44%; this compares to a 61% response rate last year. The full results with the individual department breakdown is due shortly and will be presented in January 2018’s Board meeting. There have been some positive messages with improvement in staff team working, health and wellbeing and recognition of improvements in perception that patient care is the Trust’s top priority. Maurice Dunster and Mark Saxton stated that this had been briefly discussed at the Workforce Committee and noted the quick