China Sports Culture Expo & China Sports Tourism Expo 2018 Exhibitor Manual December 11-13, 2018 China·Guangzhou Poly World Trade Center Expo 1 China Sports Culture Expo & China Sports Tourism Expo 2018 NEW ERA, NEW SPORTS, NEW LIFE, GO IGNITE! A Letter to Exhibitors Dear exhibitors, The China Sports Culture Expo 2018, organized by the General Administration of Sport of China and the Chinese Olympic Committee, and the China Sports Tourism Expo, organized by the All-China Sports Federation and the Chinese Olympic Committee (together referred to as the CSCE 2018), will be held during December 11-13 in Guangzhou, Guangdong Province, China. The CSCE is committed to building a high-end platform from the international perspective at national strategic level, boosting the exchange of sports cultures and promoting the integration and development of the sports culture and the sports tourism industry. Themed with China, a New Launch Pad for the World Sports, the CSCE will feature exhibitions, conference, business negotiations and events. The CSCE is committed to building a high-end platform from the international perspective at national strategic level, boosting and promoting the integration and development of the sports culture and the sports tourism. Please read this manual carefully, and return the order forms to the contact of organizers before the deadline in order to enable us to fulfill your requirements. Finally, we wish you a rewarding and productive experience in China Sports Culture Expo & China Sports Tourism Expo 2018! 2 Environment-friendly Decoration Proposal Environment is fundamental for the survival of Man and other lives on the planet. It is incumbent on every enterprise and citizen to protect ecological environment and the earth. To avoid the environmental pollution and excessive consumption of resources caused by the pursuit of fancy booth and comparison about the extravagance in recent years, the organizers of China Sports Culture Expo & China Sports Tourism Expo 2018 put forward the Environment-friendly Decoration Proposal to all exhibitors as follows: Conserve resources, reduce pollution; Green consumption, environment-friendly materials; Reuse for multiple times; Reduce waste, recycle and regeneration. We hope that all the exhibitors can actively respond to the Environment-friendly Decoration Proposal: Creative designs in a concise style are recommended. Booths highlighting rich product connotation and brand culture are recommended. The application of environment-friendly and light-weight materials in decoration and furnishing is recommended. Environment-friendly construction and reduction of construction pollution are recommended. Hazardous substances such as pray lacquer and coating are not acceptable for onsite construction. Reduction of the “white pollution” discharge and the application of non-degradable materials are recommended. Economizing and cherishing papers are recommended. Reasonable typographical design programs, as well as wide application of environment-friendly and recycled papers are encouraged. Energy conservation, to enhance energy efficiency, effective use of fluorescent lamps and energy-saving bulbs, is recommended. Harmonious space is recommended. Noise pollution can be controlled via volume monitoring equipment. Dear exhibitors, let’s take active actions to promote green decoration by choosing environment-friendly materials and work together to create an environment-friendly and comfortable exhibition environment. The Project Team of China Sports Culture Expo & China Sports Tourism Expo 2018 3 INDEX 1. Exhibition Information ..........................................................................5 1.1 General Information ............................................................................5 1.2 Exhibition Schedule ...........................................................................5 1.3 Exhibition Contact Information ..............................................................7 1.4 Venue Location .....................................................................................8 2. Exhibition Guide .......................................................................................10 2.2 Info Submission and Confirmation ......................................................11 2.5 Official Stand Construction Service ....................................................13 2.6 Official Freight Forwarding Service ....................................................13 3. Exhibitor Service .......................................................................................14 3.1 Venue Map .........................................................................................14 3.2 Traffic Guide .......................................................................................14 3.3 Accommodation Service .....................................................................16 Form E1: Exhibitor Badge ............................................................................17 Form E2: Catalogue Entry ............................................................................18 Form E3: Catalogue and Exhibition Guidebook Advertising ....................19 Form E4: Official Website Advertising ........................................................21 Form E5: Exhibition Area Advertising ........................................................22 Form E6: Forum Speech Application ..........................................................26 Form E7: Programs Performed at Booth ....................................................27 Form E8: Hotel Reservation .........................................................................29 Form E9: Car Reservation Recommendation (1) .......................................31 Form E10: Car Reservation Recommendation (2) .....................................32 4 1. Exhibition Information 1.1 General Information Name: China Sports Culture Expo & China Sports Tourism Expo 2018 Venue: Poly World Trade Center Expo (PWTC Expo), Guangzhou, China No.1000 Xingangdonglu, Haizhu District, Guangzhou, China* *Note: It’s not shipping address. Please do not mail any exhibits to the above address. All exhibitors have to transport exhibits via the official freight forwarding company. Exhibition period: December 11th -13th, 2018 (Tuesday to Thursday) Time: December 11th-12th, 2018 09:00 - 17:00 December 13th, 2018 09:00 - 16:00 China Sports Culture Expo China Sports Tourism Expo Organizers: Organizers: General Administration of Sport of China All-China Sports Federation Chinese Olympic Committee Chinese Olympic Committee China Tourism Association Producers: Producers: Guangzhou Municipal Government Guangzhou Municipal Government Sports Culture Development Center of General Sports Culture Development Center of General Administration of Sport of China Administration of Sport of China International Data Group (IDG) International Data Group (IDG) IDG Sports IDG Sports 1.2 Exhibition Schedule Events Date Time Set-up Period Raw space exhibitor nominated December 8th-10th, 2018 08:30 - 18:30 contractor & exhibits move-in Standard Shell scheme move-in December 10th, 2018 08:30 - 18:30 Raw spaces exhibitors registration December 8th-10th, 2018 09:00 - 17:00 Standard booths exhibitors registration December 10th, 2018 09:00 - 17:00 Standard booths facility in place December 10th, 2018 12:00 Booth ready for exhibit December 10th, 2018 14:00 During the exhibition December 11th-12th, 2018 09:00 – 17:00 Exhibition opening hours December 13th, 2018 09:00 – 15:00 Dismantling Period Facilities shut off (power source, water December 13th, 2018 15:30 source, compressed air and network) Booth tear down December 13th, 2018 15:30 – 22:00 5 *The ultimate schedule is subject to the “important notice” released before the exhibition. If there is any change, the on-site Organizer Office will provide you with the latest information. Notes: a) Exhibitors shall arrange time properly and strictly be in accordance with the schedule above, cannot move out in advance. Exhibitors are requested to make reasonable arrangements to avoid conflicts with the move-out time of the exhibition. Any expenses arising from the time conflict shall be borne by the exhibitors themselves. b) If exhibits need to be delivered to booth ahead of schedule, exhibitors shall contact the official freight forwarders for arrangement. In order to ensure the safety of exhibits, all the deliveries shall be signed by exhibitors; and there shall be at least one exhibitor staff in booth during move-in, opening, and move-out. c) In principle, all the exhibits are prohibited to leave exhibition halls during exhibition move-in and opening period. If necessary, please apply in writing to the official stand constructor's on-site service counter, and an exit permit will be issued by official stand constructor after approval. d) Exhibitors will not be able to arrange their exhibits and bring their belongings out of the venue until the end of the last day of the exhibition. Please contact the official freight forwarder in advance regarding freight transportation. All the services will be shut off after the exhibition and the standard booths starts to be torn down, therefore, exhibitors shall remove all the promotion materials and posters from booth boards timely. e) For sake of safety and the success of the exhibition, organizers require all the exhibitors and booth constructors to purchase a third-party public liability insurance and other relevant insurances for their employees and exhibits. Organizers are