COUNCIL MEETING May 13, 2020 10:00 a.m. View online at www.youtube.com/StettlerCounty Or listen by phone at 1-800-309-2350 Conference ID: 152-9025 County of Stettler No. 6 Council Meeting Held Wednesday, May 13 2020 at 10:00 a.m. at the County of Stettler Office Council Chambers Page # 1. Call to Order 2. Agenda Additions and Approval 3. Minute Approval 3.1. April 22, 2020 Regular Council Meeting (Distributed) 3.2. April 27, 2020 Special Council Meeting (Distributed) 4. Public Hearing – 1:00 p.m. 4.1. Bylaw 1634-20 - Land Use Bylaw Amendment ................................................. 4 5. Delegations 6. Council's Request for Information 7. New Business 7.1. Request for Decision RE: 2020 Revised Budget .................................................................................. 5 7.2. Request for Decision RE: Request for Speed Limit Change ............................................................... 30 7.3. Request for Decision RE: Award Calcium for Gravel Road Dust Reduction Program ....................... 33 7.4. Request for Decision RE: Award Oil for Gravel Road Dust Reduction Program ............................... 35 7.5. Request for Decision RE: Survey Results – Urban Chickens .............................................................. 36 8. Unfinished Business 8.1. Request for Decision RE: 9. Agenda Items 9.1. Memo RE: 10. Bylaws 10.1. Bylaw 1634-20 – Land Use Bylaw Amendment For 2nd and 3rd reading .................................................................................... 54 10.2. Bylaw 1635-20 – Gadsby Repealing Bylaw For 1st, 2nd, and 3rd reading ............................................................................. 62 County of Stettler 2 May 13, 2020 Regular Council Meeting 10.3. Bylaw 1636-20 – 2020 Tax Rate Bylaw For 1st, 2nd, and 3rd reading ............................................................................. 65 11. Reports 11.1. Chief Administrative Officer's Report ............................................................. 68 11.2. Financial Reports 11.2.1. Accounts Payable Register ............................................................. 132 11.2.2. Gadsby Cheque Register ................................................................ 139 11.2.3. Bank Reconciliation 11.2.3.1. County – March 31, 2020 ............................................. 140 11.2.3.2. Gadsby – February 29, 2020 ........................................ 141 11.2.3.3. Gadsby – March 31, 2020 ............................................ 142 11.2.3.4. Gadsby – April 30, 2020 ............................................... 143 11.2.4. Reserves – March 31, 2020 ............................................................ 144 11.2.5. Year to Date Budget – March 31, 2020.......................................... 145 11.3. Councillor Fee Sheets .................................................................................... 158 11.4. Councillor Committee Reports 11.4.1. Rural Crime Prevention (Councillor Neitz) .................................... 165 11.4.2. Stettler Public Library (Councillor Stulberg) ................................. 166 11.4.3. Stettler Seed Cleaning Plant (Councillor Grover) .......................... 167 12. Consent Agenda Items 12.1. Minister of Municipal Affairs RE: Recap of Telephone Town Hall Meetings .......................................... 168 13. Council Information (Available in Blue Folder) 14. In Camera Session 14.1. FOIPPA Section 25: Disclosure Harmful to the Economic Interests of the Public Body RE: Offer to Purchase Lots 14.2. FOIPPA Section 23: Local Body Confidences RE: Draft Resolution - Intermunicipal Collaboration Frameworks 15. Next Meeting Wednesday June 10, 2020 16. Adjournment County of Stettler 3 May 13, 2020 Regular Council Meeting Please place the following notices in the April 30th and May 7th editions of the Stettler Independent under the County logo with all other County ads, etc. Thank you Public Hearing Take notice that the Council of the County of Stettler No. 6 will hold a Public Hearing to hear representation concerning the proposed Bylaws: BYLAW 1634-20 to provide for the amendment of Land Use Bylaw No. 1443-10 as amended by revising Section 99.3 of the Bylaw to include Communication Antenna and Structure as a discretionary use in the Hamlet Commercial Land Use District. A Public Hearing on the proposed bylaw has been scheduled for May 13, 2020 at 1:00 pm electronically. The Council Meeting, including the public hearing, will be streamed live at YouTube.com/StettlerCounty. You are welcome to join the live public hearing by teleconference by calling 1-800-309-2350 and entering the conference ID 152-9025 or by submitting written comments via email to [email protected] The hearing will be chaired by the Reeve. Persons wishing to join by teleconference will be requested to state their name and address for the record upon being recognized by the Chair. Council will hear verbal or written submissions from any person who claims to be affected by the proposed bylaw. Persons may make oral presentations via teleconference at the Council meeting, regardless of whether or not they have provided written comments. A copy of the proposed bylaw is available on the County website at https://www.stettlercounty.ca/. For more information about the proposed bylaw and the upcoming public hearing, or to send in comments, please contact Jacinta Donovan, Director of Planning Services, County of Stettler No. 6, Box 1270 Stettler, Alberta, T0C 2L0, or by email to [email protected] prior to May 12, 2020 . Following the Public Hearing, Council may proceed with second and third reading to approve the bylaws. Should you require additional information, please contact the Planning and Development Department at (403) 742-4441. Dated: April 24, 2020 Jacinta Donovan Director of Planning Services 1 County of Stettler 4 May 13, 2020 Regular Council Meeting Request for Decision Agenda Item: 2020 Revised Budget Issue To approve the 2020 Revised Budget with the 2021-2023 budget included for planning purposes and the 2020 Capital Budget with the 2021-2025 budget included for planning purposes as per the MGA requirements. Recommendation That the County of Stettler No. 6 approve the 2020 Revised Budget, attached and forming part of these minutes. General The budget incorporates a 0% increase in the Municipal Property Tax Rate. This is the final step for this year’s budgeting process as outlined below: • Public Budget Survey ......................................................................................................... June – August 2019 • Departments Consider 2020-2023 Budgets ............................................................... June – September 2019 • Draft Budget is provided to Departments for Comments ........................................................... October 2019 • Council Budget Workshop ....................................................................... November 21 – December 11, 2019 • Proposed 2020-2023 Budget released to the Public ......................................................... December 17, 2019 • Public Budget Presentation ............................................................................................... December 17, 2019 • 2020 Budget Approved ........................................................................................................... January 14, 2020 Policy/Legislation Municipal Government Act, RSA 2000, c M-26 § 242(1) Each Council must adopt an Operating Budget for each calendar year. § 243 (1) An operating budget must include the estimated amount of each of the following expenditures and transfers: (a) the amount needed to provide for the council’s policies and programs; (b) the amount needed to pay the debt obligations in respect of borrowings made to acquire, construct, remove or improve capital property; (c) the amount needed to meet the requisitions or other amounts that the municipality is required to pay under an enactment; (d) if necessary, the amount needed to provide for a depreciation or depletion allowance, or both, for its municipal public utilities as defined in section 28; (e) the amount to be transferred to reserves; (f) the amount to be transferred to the capital budget; (g) the amount needed to recover any deficiency as required under section 244. County of Stettler 5 May 13, 2020 Regular Council Meeting (2) An operating budget must include the estimated amount of each of the following sources of revenue and transfers: (a) property tax; (b) business tax; (c) business improvement area tax; (c.1) community revitalization levy; (d) special tax; (e) well drilling equipment tax; (f) local improvement tax; (f.1) community aggregate payment levy; (g) grants; (h) transfer from the municipality’s accumulated surplus funds or reserves; (i) any other source. (3) The estimated revenue and transfers under subsection (2) must be at least sufficient to pay the estimated expenditures and transfers under subsection (1). § 283.1 (1) (a) “capital plan” means a plan referred to in subsection (3); (b) “financial plan” means a plan referred to in subsection (2). (2) Each municipality must prepare a written plan respecting its anticipated financial operations over a period of at least the next 3 financial years. (3) Each municipality must prepare a written plan respecting its anticipated capital property additions over a period of at least the next 5 financial years. (4) The 3 financial years referred to in subsection (2) and the 5 financial years referred to in subsection