Rock Valley College Board of Trustees Community College District No. 511 March 24, 2015 Study Session at 5:15 p.m., Woodward Technology Center, Room 141/142 General Session at 6:00 p.m., Woodward Technology Center, Room 117/119/121 STUDY SESSION – 5:15 p.m. A. Call to Order B. Roll Call C. Discussion: Open D. Recess to General Session GENERAL SESSION – 6:00 p.m. A. Approve Minutes: February 18, 2015; February 24, 2015 B. Communications and Petitions (Public Comment) C. Recognition of Visitors D. General Presentations 1. Honoring Retiring Trustee Randy Schaefer E. Board Committee Reports and Presentation of Approved Committee Meeting Minutes 1. Facilities Committee – February 9, 2015 2. Finance Committee – January 26, 2015; February 20, 2015 3. Human Resources Committee – February 9, 2015 4. Teaching & Learning Committee – February 10, 2015 F. Reports 1. Vital Signs a. Payroll; Health care Costs; Cash; CLI Milestones; Aviation Hangar Educational Facility Milestones b. Recruitment Summary Report c. Freedom of Information Act (FOIA) Report d. College and Community Events Calendar 2. President’s Report a. BR 7180 – Claims Sheet 713 (Check Register) (Alpha Register) (Checks over $10,000) b. BR 7181 1. Purchase Report 691-A 2. Purchase Report 691-B Blanket Purchase Order 3. Purchase Report 691-C Creative Services for Fall Enrollment Campaign 4. Purchase Report 691-D Simplivity Servers c. BR 7182 – Personnel Report 687 d. BR 7183 – Personnel Report 688 (Sabbaticals) e. BR 7184 – Approve 2015 Summer Hours f. BR 7185 – Proposed FY 16 ESP/PSA Raises g. BR 7186 – Proposed FY 16 Continuous Part-time Raises Rock Valley College Board of Trustees March 24, 2015 Page 1 of 2 h. BR 7187 – Proposed FY 16 Tuition & Fee Increase (Attachment) i. BR 7188 – CLI A&R Acceptance of Alternates 1 & 2 j. BR 7189 – Approve Phlebotomy Technician Certificate Program (Attachment) 3. Attorney’s Report a. AR 332 – Resolution to Approve Board Policy 4:10.070 Student Classification (Attachment) b. AR 333 – Consideration and action on a resolution declaring the District's intent to issue $40,000,000 Funding Bonds for the purpose of paying claims against the District and directing that notice of such intention be published in the manner provided by law c. AR 334 – Consideration of and action on a resolution calling a public hearing concerning the intent of the District to sell $40,000,000 Funding Bonds for the purpose of paying claims against the District and directing that notice of such hearing be published in the manner provided by law d. AR 335 – Resolution to Recognize Winnebago County’s Support of the Aviation Maintenance Technology Program e. AR 336 – Request for Tax Abatement for All World Machinery-Amended (Attachment) 4. ICCTA Report 5. Student Trustee Report G. New Business H. Unfinished Business 1. April 1, 3:00 -5:00 p.m. – OPN session with Automotive, SCCE 2. April 14, 3:00 -5:00 p.m. – OPN wrap-up session, SCCE 3. April 7 – Election Day 4. May 2 – Board of Trustees retreat I. Trustee Comments J. President’s Comments 1. Accolades 2. Faculty Activities K. Adjourn to Closed Session for the purpose of discussing 1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees and/or 2) collective negotiating matters and/or 3) the purchase or lease of real property per Section 2 (c) (1), Section 2 (c) (2), Section 2 (c) (5) of the Illinois Open Meetings Act. L. Reconvene Open Session M. Possible Action Items as a Result of Closed Session 1. Authorize Execution of Lease Agreement for Instructional Program Delivery 2. Approval of Employee Resignation Agreement 3. Approval of Group Healthcare Plan Changes for Non-Union Employees 4. Approval of Memorandum of Understanding with Faculty Association for single year retirement incentive N. Date of Next Meeting: April 28, 2015. 5:15 p.m. Study Session in Woodward Technology Center (WTC) room 141/142; 6:00 p.m.: Reorganization Meeting followed by the General Session in WTC room 117/119/12. 6:00 p.m.: BINA Hearing, WTC room 117/119/121. O. Adjourn Frank Haney, Board Chair Rock Valley College Board of Trustees March 24, 2015 Page 2 of 2 Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL 61114 Minutes of the Board of Trustees Special Meeting February 18, 2015 Call to Order The Special Meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 117 of the Woodward Technology Center on the main campus on Wednesday, February 18, 2015 at 4:30 p.m. Chairperson Frank Haney called the meeting to order. Due to the absence of Board Secretary Patrick Murphy, Chair Haney appointed Trustee Lynn Kearney as secretary pro tempore. Roll Call The following members of the Board were present: Mr. Frank Haney Ms. Lynn Kearney Ms. Kathy Kelley Mr. Randy Schaefer Spencer Haydary, student trustee The following members of the Board were absent: Mr. Don Gillingham, Mr. Patrick Murphy, Mr. Michael Dunn Jr. Also in attendance: Mr. Mike Mastroianni, President; Dr. Carmen Coballes-Vega, Provost/Chief Academic Officer; Mr. Sam Overton, Vice President of Administrative Services; Attorney Howard Metz. Communication and Petitions (Public Comment) No one asked to address trustees. Adjourn to Closed Session On a motion by Trustee Lynn Kearney, seconded by Trustee Randy Schaefer, and unanimous roll call vote, the meeting was adjourned at 4:35 p.m. to closed session for the purpose of discussing the purchase or lease of real property in accordance with Section 2 (c) (5) of the Illinois Open Meetings Act. RVC Board of Trustees Special Meeting Minutes of February 18, 2015 Page 1 of 2 Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL 61114 Minutes of the Board of Trustees Special Meeting February 18, 2015 Reconvene Open Session At 5:00 p.m., on a motion by Trustee Randy Schaefer, seconded by Trustee Kathy Kelley, and unanimous roll call vote, the meeting was reconvened to open session. Possible Action Items as a Result of Closed Session A motion was made by Trustee Lynn Kearney, seconded by Trustee Randy Schaefer, to authorize President Mastroianni to execute a lease with a third party higher education institution, pending final legal review and Board approval. The motion was approved by unanimous roll call vote. Next Meeting The next regular meeting will be held February 24, 2015 in the Woodward Technology Center (WTC) beginning with a study session at 5:15 p.m. in room 117/119/121. The general session will begin at 6:00 p.m. in room 117/119/121. Adjournment There being no further business to come before the board, at 5:10 p.m., a motion to adjourn was made by Trustee Lynn Kearney, seconded by Trustee Randy Schaefer. The motion was approved by unanimous voice vote. Submitted by Ann Kerwitz _____________________________________ ____________________________________ Lynn Kearney, Secretary Pro Tempore Frank Haney, Chairperson RVC Board of Trustees Special Meeting Minutes of February 18, 2015 Page 2 of 2 Illinois Community College District #511 Rock Valley College 3301 North Mulford Road Rockford, IL 61114 Board of Trustees Meeting February 24, 2015 Study Session The Study Session of the regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 117/119/121 of the Woodward Technology Center (WTC) on the main campus on Tuesday, February 24, 2015 at 5:15 p.m. Chairperson Frank Haney called the meeting to order. Roll Call The following members of the Board were present: Mr. Frank Haney Ms. Lynn Kearney Ms. Kathy Kelley Mr. Randy Schaefer Mr. Michael Dunn, Jr. Mr. Don Gillingham Mr. Patrick Murphy Mr. Spencer Haydary, student trustee Also in attendance: Mr. Mike Mastroianni, President; Dr. Carmen Coballes-Vega, Provost/Chief Academic Officer; Mr. Sam Overton, Jr., Vice President of Administrative Services; Mr. Ron Geary, Vice President of Career & Technical Education & Community Outreach; Ms. Ann Kerwitz, Assistant to the President; Attorney Howard Metz. Vice President Ron Geary explained the background of National Engineering Week and gave an overview of related activities. The IEEE Rock River Valley Section will host a presentation at the College Thursday, February 26 at 7:30 p.m.; Friday, February 27 features a bridge building competition for high school students at the Stenstrom Center. Mr. Geary explained that the Campus Engineering Committee created the week’s activity schedule, which was distributed to trustees, and he encouraged trustees to visit the various demonstration areas and meet with faculty. The study session was recessed at 5:25 p.m. so that trustees could tour the Engineering Week Open House activities in the WTC. Rock Valley College Board of Trustees Minutes of February 24, 2015 Page 1 of 11 General Session The General Session of the regular meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in room 117/119/121 of the Woodward Technology Center (WTC) on the main campus on Tuesday, February 24, 2015 at 6:05 p.m. Chairperson Mr. Frank Haney called the meeting to order. Roll Call Mr. Frank Haney Ms. Lynn Kearney Ms. Kathy Kelley Mr. Randy Schaefer Mr. Michael Dunn, Jr. Mr. Don Gillingham Mr. Patrick Murphy Mr. Spencer Haydary, student trustee Also in attendance: Mr. Mike Mastroianni, President; Dr. Carmen Coballes-Vega, Provost/Chief Academic Officer; Mr. Sam Overton, Jr., Vice President of Administrative Services; Ms. Jessica Jones, Vice President of Human Resources; Ms. Nancy Chamberlain, Executive Director of College Communications and Marketing; Ms.