Lisa Davey-Bates, Executive Director Wanda Gray, Regional Director Administration Operations 367 North State Street, Ste. 204 P.O. Box 698 Ukiah, CA 95482 Lower Lake, CA 95457 (707) 263-7868 (707) 994-3384 www.laketransit.org DATE: June 3, 2020 TIME: 10:00 a.m. (or as soon thereafter as the Service Authority for Freeway Emergencies Meeting Adjourns) PLACE: Audioconference Dial-in number: 1 (669) 900-6833 / Meeting ID: 937 5301 2617# *Zoom link provided to Board Members in distribution email and to public by request. In accordance with the modified Brown Act Requirements established by Governor Newsom’s Executive Order N-29-20, and to facilitate Social Distancing due to COVID-19, Lake Transit Authority’s Board meeting will be by audioconference. Public comments will be available during Wednesday's meeting on any agenda item. Please send comments to our Board Secretary, Charlene Parker, at [email protected] and note the agenda item number being addressed. Oral comments will also be accepted by telephone during the meeting when public comment is invited by the Chair. 1. Call Meeting to Order 2. Roll Call PUBLIC EXPRESSION 3. Public input on any unmet transit need or any other item within the jurisdiction of this agency, but which is not otherwise on the above agenda CONSENT CALENDAR 4. Approval of Minutes of the May 6, 2020 meeting Review and proposed approval 5. Technical Revision of the Amendment between Lake Transit Authority and Paratransit Services, Inc. Review and proposed approval REGULAR CALENDAR 6. Fiscal Year 2018-19 Federal Single Audit Report and Financial Statements Review and proposed approval 7. Fiscal Year 2020/21 LTA Operations and Capital Budget Review and proposed approval 8. 2019/20 Lake Transit Authority Third Quarter Report Review and Accept 9. Extension of MOU 2017-1 Between Lake Transit Authority and Adventist Health Clear Lake Review and proposed approval 10. Resolution No. 2019-20-04 Approving the Project List for FY 2020-21 for the California State of Good Repair Program Review and proposed approval 11. Lake Transit Authority Title VI Plan Update Review and proposed approval 12. Amendment #3 Modifying Agreement between LTA and Paratransit Services, Inc. to Include Coronavirus Aid, Relief and Economic Security (CARES) Act Eligibility Review and proposed approval Lake Transit Authority Agenda– June 3, 2020 Page Two REPORTS 13. LTA Meetings Report 14. Transit Coordinator’s Report 15. Paratransit Services Report 16. Lake Links Update 17. Announcements INFORMATION PACKET 18. LTA Transit Benefits in Lake County ADJOURN PUBLIC EXPRESSION Any member of the public may speak on any agenda item when recognized by the Chair for a time period, not to exceed 3 minutes per person and not more than 10 minutes per subject, prior to the Public Agency taking action on that agenda item. AMERICANS WITH DISABILITIES ACT (ADA) REQUESTS To request disability-related modifications or accommodations for accessible locations or meeting materials in alternative formats (as allowed under Section 12132 of the ADA) please contact the Lake Transit Authority Administrative office at (707) 263-7868, at least 72 hours before the meeting. ADDITIONS TO AGENDA The Brown Act, Section 54954.2, states that the Board may take action on off-agenda items when: a) a majority vote determines that an “emergency situation” exists as defined in Section 54956.5, or b) a two-thirds vote of the body, or a unanimous vote of those present, determines that there is a need to take immediate action and the need for action arose after the agenda was legally posted, or c) the item was continued from a prior, legally posted meeting not more than five calendar days before this meeting. CLOSED SESSION If agendized, Lake Transit Authority may adjourn to a closed session to consider litigation or personnel matters (i.e. contractor agreements). Discussion of litigation or pending litigation may be held in closed session by authority of Govt. Code Section 54956.9; discussion of personnel matters by authority of Govt. Code Section 54957. POSTED: May 28, 2020 Date: 6-3-20 Item: #4 Lisa Davey-Bates, Executive Director Wanda Gray, Regional Director Administration Operations 367 North State Street, Ste. 204 P.O. Box 698 Ukiah, CA 95482 Lower Lake, CA 95457 (707) 263-7868 (707) 994-3384 www.laketransit.org LAKE TRANSIT AUTHORITY (DRAFT) MEETING MINUTES Wednesday, May 6, 2020 Location: Audioconference (in response to “Shelter-in-Place” directive) Present Bruno Sabatier, Supervisor, County of Lake Russ Cremer, City Council, City of Clearlake Stacey Mattina, City Council Member, City of Lakeport Moke Simon, County of Lake Russell Perdock, City of Clearlake Chuck Leonard, Member at Large Absent Kenneth Parlet, Council Member, City of Lakeport Vacant Position, Member at Large Also Present Lisa Davey-Bates, Executive Director – Lake Transit Authority James Sookne, Program Manager – Lake Transit Authority Alexis Pedrotti, Admin. Staff – Lake Transit Authority Charlene Parker, Admin. Staff – Lake Transit Authority John Speka, Planning Staff – Lake APC Danielle Casey, Planning Staff – Lake APC Wanda Gray, Operations Manager – Paratransit Services Mark Wall, Independent Contractor, LTA 1. Call Meeting to Order Chair Mattina called the meeting to order at 10:00 am. 2. Roll Call Secretary Charlene Parker called roll. Members present: Sabatier, Cremer, Mattina, Simon, Perdock and Leonard. PUBLIC EXPRESSION 3. Public input on any unmet transit need or any other item within the jurisdiction of this agency, but which is not otherwise on the above agenda Chair Mattina requested Public Comments including any written comments. No public comments were presented. CONSENT CALENDAR 4. Approval of Minutes of the April 8, 2020 meeting (Draft) Director Leonard made a motion to approve April 8, 2020 Lake Transit Authority Meeting Minutes, as presented. The motion was seconded by Director Cremer and carried unanimously. Roll Call Vote: Ayes (6) – Directors Sabatier, Cremer, Mattina, Simon, Perdock and Leonard; Noes (0); Abstain (0); Absent (2) – Director Parlet and Vacant Member-at-Large. REGULAR CALENDAR 5. Presentation of Draft 2020/21 LTA Operation and Capital Budget James Sookne explained that given the immediate economic distress due to the COVID-19 pandemic, the FY 2020/21 Budget has followed suite with the Lake Area Planning Agency budget relating to the projected 6.65% increase in Local Transportation Funds (LTF). Typically, staff would take the projected increase and apply it to the current LTF estimate for the following budget year. Even though the current LTF estimate was slightly higher based on the standard formula, staff recommends using last year’s estimate. James provided more information regarding how the LTA Budget identifies the various grant program funds such as State Transit Assistance, State of Good Repair, FTA 5310, and LCTOP. James referenced an additional line item Section 5311 Coronavirus Aid, Relief, and Economic Security Act (CARES Act) funds and explained that these relief funds are 100% reimbursable with no local match and are flexible to help with projects for preventing, preparing for, and responding to the COVID-19 epidemic. James noted that the operations contract with Paratransit Services was projected for just under $2,500,000 based on the most recent extension proposal from Paratransit Services. James noted the one-year contract extension with Paratransit Services will be discussed later today. Once an extension is approved, the budget will reflect that amount. James explained in more detail why this fiscal year’s estimated budget was less than last fiscal year. Staff took a conservative approach to fare estimates using 75% of pre-COVID-19 levels and includes fare-free service for the first quarter of FY 20/21. James requested that Board consider not increasing this year’s LTF estimate, as well as reducing fair revenues by 25% because of the economic distress from the COVID-19 pandemic. The estimate was based on the existing shelter-in-place orders being lifted prior to the beginning of the new fiscal year. Staff will continue to carefully monitor the current conditions and if they continue into the new fiscal year, these estimates would be amended. James stated that The Transit Intercity Rail Capital Program (TIRCP) Grant funds would be include in the final budget notes, without changing the actual budget amounts. James asked if there were any questions. Director Sabatier stated how much they appreciated the details included in the Budget and his concerns regarding the uncertainty of funding due to the Covid-19 crisis. The draft budget was presented for review and discussion, and the Final will be brought back in June for approval. Actual carryover amounts will be available in July, which will subsequently be provided in the first amendment in August. Chair Mattina requested any comments regarding the presentation of Draft 2020/21 LTA Operation and Capital Budget. No comments were presented. 6. Approval of the Extension for the Memorandum of Understanding (MOU) for the Free College Fare Program for Mendocino and Woodland College James Sookne reported that the Low Carbon Transit Operation Program (LCTOP) funds available should be enough to cover an additional year of the College Fare and the Summer Cruisin’ Program. James recommended that the Board extend the MOU for the Free College Fare program. The initial MOU’s expired on June 30, 2019 but provided for yearly extensions. One-year extensions were approved on June 12, 2019, which will now expire on June 30, 2020. Director Sabatier stated that he spoke with Steve Wylie from Woodland Community College and he stated that the in-person classes were cancelled in March. Director Sabatier wanted to know if the LCTOP funds were flexible and if it was possible to alter the funding to the current needs, such as seniors having access to senior centers and stores, if school does not go back to normal in the fall.