HCP Meal Limits By Meal Type December 2016 Table of Contents Established Dollar Limits for Out-of-Office HCP Meals Held in the US Out-of-Office HCP Event Types Impacted By Meal Limits Breakfast HCP Meal Limits & Standards Lunch HCP Meal Limits & Standards Dinner HCP Meal Limits & Standards Meeting Break HCP Meal Limits & Standards Tiered Dollar HCP Meal Limits By City Promotional Speaker Program Dinners HCP Meal Limits & Standards HCP Meal Limit Management, Updates, & Exceptions International Meal Limit Policies 2 Established Dollar Limits for Out-of-Office HCP Meals Held in the US 35 of the 41 responding companies reported that they have established dollar limits for out-of-office HCP meals held in the US, while the remaining 6 companies indicated that they currently do not. Does your company have established dollar limits for out-of-office Q. HCP meals held in the US? (n = 41) Pharmaceutical Company Respondent Consultant/Vendor 23 12 35 of 41 No 6 6 of 41 Yes 23 12 35 of 41 6 6 of 41 3 Out-of-Office HCP Event Types Impacted By Meal Limits Of the 35 companies that have established dollar limits for out-of-office HCP meals, the majority apply these meal limits to advisory boards, speaker training, investigator meetings, and educational programs. Please indicate for which types of HCP events these meal limits apply Q. [select all that apply] (n = 35) Pharmaceutical Company Respondent Consultant/Vendor "Other" Responses Below Advisory Boards 22 10 32 of 35 Company L Any HCP event Speaker Training 21 8 29 of 35 Company M Internal Any meeting with HCPs Company O attending Investigator Meetings 21 7 28 of 35 Separate amounts for Company Q patient meals Educational Programs 16 10 26 of 35 Company S 1:1 Engagements Company GG Training 5 2 Other 7 of 35 Company II Faculty dinners 4 Breakfast HCP Meal Limits & Standards HCP Meal Limits for Breakfast Pharmaceutical companies indicated having an average HCP meal limit of $61 for breakfast, while consultants/vendors reported having an average limit of $43. Please specify your organization’s HCP meal limit ($) for breakfast. Q. (n = 35) Breakfast HCP Meal Limits Average: Median: Range: Pharmaceutical Companies (n= 23) $61 $50 $25 to $135 Consultants/Vendors (n= 12) $43 $36 $25 to $135 Overall Totals (n= 35) $55 $45 $25 to $135 6 HCP Meal Limits & Tax/Service Charges for Breakfast 27 companies reported that their HCP meal limit for breakfast includes tax/service charges, while 7 others exclude tax/service charges from this limit and 1 remaining company indicated that “if it is a meeting, tax and service charge is excluded”. Does this HCP meal limit ($) include or exclude tax/service charges? Q. (n = 35) Pharmaceutical Company Respondent Consultant/Vendor Includes tax/service charges 20 7 27 of 35 Excludes tax/service charges 2 5 7 of 35 Other 1 1 of 35 "Other" Responses Below If it is a meeting, tax and Company R service charge is excluded 7 Typical HCP Meal Selection Standards for Breakfast 33 companies reported having meal selection standards for breakfast, with the majority of both pharmaceutical companies and consultants/vendors indicating they typically provide eggs, coffee, one meat protein, tea, fresh fruit, and juice. The 2 remaining companies indicated they have no specific food requirements in place for breakfast. Which of the following does your organization’s typical meal selection standard Q. include for breakfast? [select all that apply] (n = 35) Pharmaceutical Company Respondent Consultant/Vendor Eggs 19 10 29 of 35 Yogurt 14 7 21 of 35 Coffee 20 9 29 of 35 Continental breakfast 8 8 16 of 35 One meat protein 20 7 27 of 35 Oatmeal 10 4 14 of 35 Tea 18 9 27 of 35 Breakfast potatoes* 1 1 of 35 Fresh fruit 17 9 26 of 35 Soft drinks and water* 1 1 of 35 No specific food Juice 17 8 25 of 35 2 2 of 35 requirements in place Breakfast breads 18 6 24 of 35 *Other response provided 8 Additional Commentary on HCP Breakfast Limit Policies Please provide any other relevant comments regarding your organization’s Q. HCP breakfast meal limit policy. (n = 8*) Pharmaceutical Company Respondent Consultant/Vendor While the HCP meal limit for breakfast is $125 per person, we never pay that much due to budget constraints. We typically spend Company B between $25-$40 on breakfast (depending on the location as some locations may have higher rates than others) Company H We also have a second breakfast limit for COLA cities of $65 inclusive Company J Depending on location, all of the above (standard meal selection options) can be provided within our cap Our meal limits are structured for on-site and off-site meetings and not structured by meal type (breakfast, lunch, dinner). For onsite Company K meals our limits are $25-$40, for offsite meals our limits are $125 Company O We have one meal limit, $135 all inclusive of tax and service. This applies to any meal provided, i.e., breakfast, lunch or dinner If it is a continental breakfast the limit is $25 and if the event is in certain locations (such as Manhattan, New York) the spend is Company Q higher for a hot breakfast e.g., $65 inclusive Company GG We usually host a buffet without chef stations Company HH Limit is a little higher for certain meeting destinations, such as Hawaii *27 of 35 companies did not provide a response to this question 9 Lunch HCP Meal Limits & Standards HCP Meal Limits for Lunch Pharmaceutical companies indicated having an average HCP meal limit of $70 for lunch, while consultants/vendors reported having an average limit of $56. Please specify your organization’s HCP meal limit ($) for lunch. Q. (n = 35) Lunch HCP Meal Limits Average: Median: Range: Pharmaceutical Companies (n= 23) $70 $55 $25 to $135 Consultants/Vendors (n= 12) $56 $50 $35 to $135 Overall Totals (n= 35) $66 $50 $25 to $135 11 HCP Meal Limits & Tax/Service Charges for Lunch 28 of 35 companies reported that their HCP meal limit for lunch includes tax/service charges, while 6 others exclude tax/service charges from this limit and 1 remaining company indicated that “if it is a meeting, tax and service charge is excluded”. Does this HCP meal limit ($) include or exclude tax/service charges? Q. (n = 35) Pharmaceutical Company Respondent Consultant/Vendor Includes tax/service charges 21 7 28 of 35 Excludes tax/service charges 1 5 6 of 35 Other 1 1 of 35 "Other" Responses Below If it is a meeting, tax and Company R service charge is excluded 12 Typical HCP Meal Selection Standards for Lunch 30 of 35 companies reported having buffet meal selection standards for lunch, with the majority indicating they typically provide dessert, coffee, two protein choices, salad, vegetables, and tea. Of the 5 remaining companies, 3 indicated they provide pre-fixed/plated lunches and 2 others have no specific food requirements in place. Which of the following does your organization’s typical meal selection standard Q. include for lunch? [select all that apply] (n = 35) Pharmaceutical Company Respondent Consultant/Vendor Buffet – Dessert 17 8 25 of 35 Buffet – Starch 14 7 21 of 35 Buffet – Coffee 16 9 25 of 35 Buffet – Single protein choice 3 4 7 of 35 Buffet – Two protein choices 16 8 24 of 35 Buffet – Three protein choices 3 3 6 of 35 ` Buffet – Salad 16 8 24 of 35 Buffet – Depends on menu/cost* 3 3 of 35 Buffet – Vegetables 17 7 24 of 35 Pre-fixed/Plated Lunch – Dual protein 2 2 of 35 Buffet – Tea 16 8 24 of 35 Pre-fixed/Plated Lunch – Single protein 1 1 of 35 Buffet – Bottled Soda/Water 15 7 22 of 35 No specific food requirements in place 2 2 of 35 *Other response provided 13 Additional Commentary on HCP Lunch Limit Policies Please provide any other relevant comments regarding your organization’s Q. HCP lunch meal limit policy. (n = 9*) Pharmaceutical Company Respondent Consultant/Vendor While the HCP meal limit for lunch is $125 per person, we never pay that much due to budget constraints. We typically spend Company B between $40-$60 on lunch (depending on the location as some locations may have higher rates) Company E Reps are allowed to pick whatever meal contents are best for their business and customers within meal limits Company H For COLA cities $100 inclusive Our meal limits are structured for on-site and off-site meetings and not structured by meal type (Breakfast, lunch, dinner). For Company K onsite meals our limits are $25-$40, for offsite meals our limits are $125 Company L We are making cans of soda and bottle water per request and billed on consumption. Talk has begun to "up" this limit for lunch Company Q Depending on location it could be more or less e.g. Manhattan it is $100 inclusive and if it is a second tier city it is $60 inclusive Company S Plated lunches are rarely used Company Y If the company offers pharma menus, we normally just select food choices to fit within guidelines, preference for buffets Company HH Certain destinations, such as Hawaii, allow a higher daily maximum *26 of 35 companies did not provide a response to this question 14 Dinner HCP Meal Limits & Standards HCP Meal Limits for Dinner Pharmaceutical companies indicated having an average HCP meal limit of $125 for dinner, while consultants/vendors reported having an average limit of $111. Please specify your organization’s HCP meal limit ($) for dinner.