Township of Havelock-Belmont-Methuen Regular Council Meeting Agenda Date: Monday, December 2, 2019 Place: Havelock-Belmont-Methuen Council Chamber 1 Ottawa Street East Havelock ON K0L 1Z0 Time: 9:30 a.m. Call to Order Mayor Martin will call the meeting to order. Cell Phones Everyone in the Council Chamber is asked to turn off your cell phone or place it on vibrate mode. Moment of Silent Reflection Mayor Martin will ask everyone to observe a moment of silence. Declaration of Pecuniary Interest and General Nature Thereof No written Declarations of Pecuniary Interest were received prior to publication of the agenda. Minutes of Council Meetings 1. Special Council Meeting – November 15, 2019 2. Regular Council Meeting – November 18, 2019 Delegations and Presentations (It is at this time anyone wishing to make a presentation to Council may do so. If you have requested to be on the agenda, you have 10 minutes to speak, if you are not on the agenda you have 5 minutes). Regular Council Meeting - December 2, 2019 Page 1 of 194 There are no scheduled delegations for this council meeting. Staff Reports for Information 1. Wendelin Lonergan, Treasurer Re: Financial Update on Departmental Budgets 2. Wendelin Lonergan, Treasurer Re: Staff Mileage – January to October 2019 3. Bob Angione, Clerk Re: By-law Enforcement – Monthly Report for November 2019 4. Brian Grattan, Deputy CAO Re: Organizational Chart Update Staff Reports for Follow-up Action 1. John Smallwood, CBO Re: Property Assessment Review Program 2. John Smallwood, CBO Re: Proposed Sewage System Inspection Program 3. Wendelin Lonergan, Treasurer Re: Drinking Water System Financial Plan 4. Wendelin Lonergan, Treasurer Re: Humane Society Agreement 5. Wendelin Lonergan, Treasurer Re: Interim Tax By-law 6. Wendelin Lonergan, Treasurer Re: Surplus and Deficit Amounts 2019 7. Bob Angione, Clerk Re: Council Meeting Schedule 2020 Regular Council Meeting - December 2, 2019 Page 2 of 194 8. Bob Angione, Clerk Re: Sale of Land by Public Tender 9. Brian Grattan, Deputy CAO Re: Municipal Modernization Program Correspondence Action Items 1. Ministry of Natural Resources and Forestry Re: Cordova Foot Bridge Proposal 2. Peterborough Regional Health Centre Re: Future Delegation to Council 3. County of Peterborough Re: RFP for Legal Services Information Items 1. County of Peterborough Re: County Recycling Pick-up Charges 2. Township of Havelock-Belmont-Methuen Re: Special Council Meeting (Budget) – December 6, 2019 3. Township of Havelock-Belmont-Methuen Re: Firefighters Service Awards – December 11, 2019 4. Township of Havelock-Belmont-Methuen Re: Notice of Public Meeting – December 16, 2019 5. County of Peterborough and Township of Selwyn Re: Notice of Public Meeting – December 10, 2019 6. Honourable Caroline Mulroney, Minister of Transportation Re: News Release – Off-Road Vehicles Regular Council Meeting - December 2, 2019 Page 3 of 194 Committee Liaison Reports 1. Bob Angione, Clerk Re: Summary of Council Activities Submitted for this Council Meeting Written or Oral Notice of Motion or Discussion No written Notices of Motion were received prior to publication of the agenda. New Business 1. Bob Angione, Clerk Re: Summary of New Business Items Submitted for this Council Meeting By-Laws 1. A by-law to establish dates and starting times for Regular Council Meetings in the year 2020. 2. A by-law to establish installment dates for interim taxes in 2020. 3. A by-law to authorize the Mayor and Clerk to enter into an agreement with the Peterborough Humane Society for the provision of Poundkeeper Services. Closed Session (Council adjourns at this time to discuss legal, property or personal issues, which cannot be discussed in open session due to their nature). This Closed Session Council Meeting is held under authority of Section 239(2)(b) of the Municipal Act, 2001, S.O. 2001, c.25 for personal matters about an identifiable individual, including municipal or local board employees; and Section 239(2)(d) of the Municipal Act, 2001, S.O. 2001, c.25 for labour relations or employee negotiations. Regular Council Meeting - December 2, 2019 Page 4 of 194 Confirming By-law A by-law to confirm the proceedings of the Regular Meeting of the Council of the Township of Havelock-Belmont-Methuen held on December 2, 2019. Adjournment Next Meeting Monday, December 16, 2019 at 5:00 p.m. Regular Council Meeting - December 2, 2019 Page 5 of 194 Township of Havelock-Belmont-Methuen Special Council Meeting Council Chamber November 15, 2019 Minutes The Council of the Corporation of the Township of Havelock-Belmont-Methuen held a Special Closed Session Meeting on November 15, 2019 at 1:00 p.m. in the Havelock- Belmont-Methuen Council Chamber (1 Ottawa Street East, Havelock). Members in Attendance: Council: Jim Martin, Mayor David Gerow, Deputy Mayor Hart Webb, Councillor Larry Ellis, Councillor Barry Pomeroy, Councillor Staff: Brian Grattan, Deputy CAO Bob Angione, Clerk Guest: John Ewart, Municipal Solicitor Mayor Martin called the meeting to order and reminded Council of the requirement to disclose any pecuniary interest and the general nature thereof if the occasion arises. Mayor Martin introduced the purpose of the meeting. The purpose of this Special Closed Session Council Meeting is for the Council of the Township of Havelock-Belmont-Methuen to meet in Closed Session under authority of Section 239(2)(b) of the Municipal Act, 2001, S.O. 2001, c.25 for personal matters about an identifiable individual, including municipal or local board employees; and Section 239(2)(e) of the Municipal Act, 2001, S.O. 2001, c.25 for litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Regular Council Meeting - December 2, 2019 Page 6 of 194 Closed Session: R-802-19 Moved by Councillor Webb Seconded by Deputy Mayor Gerow That the meeting moves in to Closed Session at 1:00 p.m. under authority of Section 239(2)(b) of the Municipal Act, 2001, S.O. 2001, c.25 for personal matters about an identifiable individual, including municipal or local board employees; and Section 239(2)(e) of the Municipal Act, 2001, S.O. 2001, c.25 for litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Carried R-803-19 Moved by Councillor Webb Seconded by Deputy Mayor Gerow That the meeting rises from Closed Session at 2:39 p.m. Carried Business Arising from Closed Session: The following items were dealt with in the Closed Session Council Meeting. 1. Personal matters about an identifiable individual, including municipal or local board employees. (1 item). 2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (1 item). Adjournment: R-804-19 Moved by Councillor Pomeroy Seconded by Councillor Ellis That this meeting adjourns at 2:39 p.m. Carried ___________________________ Jim Martin, Mayor Robert V. Angione, Clerk Regular Council Meeting - December 2, 2019 Page 7 of 194 Township of Havelock-Belmont-Methuen Regular Council Meeting Council Chamber November 18, 2019 Minutes A Regular Meeting of the Council of the Corporation of the Township of Havelock- Belmont-Methuen was held on November 18, 2019 at 5:00 p.m. in the Township of Havelock-Belmont-Methuen Council Chamber with Mayor Martin presiding. Members in Attendance: Council: Jim Martin, Mayor David Gerow, Deputy Mayor Hart Webb, Councillor Larry Ellis, Councillor Barry Pomeroy, Councillor Staff: Brian Grattan, Deputy CAO Bob Angione, Clerk Sonia Aaltonen, Planning Assistant Wendelin Lonergan, Treasurer Regrets: Pat Kemp, Chief Administrative Officer (CAO) Planning Consultants: Amanda Dougherty, Planner Emma Drake, Planner Landmark Associates Limited Call to Order Mayor Martin called the Regular meeting to order. Moment of Silent Reflection Mayor Martin asked everyone to please stand for a moment of silent reflection. Regular Council Meeting - December 2, 2019 Page 8 of 194 Disclosure of Pecuniary Interest Mayor Martin reminded Council of the requirement to disclose any pecuniary interest and the general nature thereof if the occasion arises. Minutes: R-805-19 Moved by Deputy Mayor Gerow Seconded by Councillor Pomeroy That Resolution No. 787-19 that was passed at the Regular Council Meeting held on November 4, 2019 as moved by Councillor Ellis and Seconded by Councillor Webb be amended to read as follows: That staff is hereby authorized to rent a loader for the period from December 1, 2019 to March 31, 2020 at a maximum cost of $5,500.00 per month plus taxes; and further That the 2019 cost for the loader of $5,500.00 plus taxes be expensed from General Ledger Account Number 01-3220-5814; and further That the 2020 cost for the loader (January to March) in the amount of $16,500.00 plus taxes be included in the Public Works Department Operating Budget. And Further That the minutes of the Special Council Meeting held on November 1, 2019 be approved and adopted as presented and the minutes of the Regular Council Meeting held on November 4, 2019 be approved and adopted as amended. Carried R-806-19 Moved by Councillor Webb Seconded by Councillor Ellis That the Regular Council Meeting be suspended at 5:01 p.m. in favour of a Public Meeting held under Section 34 of the Planning Act with Mayor Martin presiding. Carried Public Meeting for Zoning By-law Amendments: Mayor Martin introduced the Township’s Planning Consultant, Amanda Dougherty from Landmark Associates Limited, to the Public Meeting. Zoning By-law Amendment – Marlene Smith (Part Lot 17, Concession 4, 54 and 60 Fire Route 76 - Methuen Ward (Kasshabog Lake) Regular Council Meeting - December 2, 2019 Page 9 of 194 The Township of Havelock-Belmont-Methuen is in receipt of an application for a Zoning By-law Amendment to change the zoning of certain lands being located in Part Lot 17, Concession 4, 54 and 60 Fire Route 76 in the Methuen Ward.