Park Township Board Meeting July 14, 2011 6:30 pm AGENDA 1. Call to order 2. Invocation 3. Pledge of Allegiance 4. Approval of Agenda (Additions to or Deletions from Agenda) 5. Approval of Consent Agenda a. Approval of Minutes June 9, 2011 b. Financial Report c. Building/Zoning Administrator’s Report d. Payment of Bills 6. Fire Department Report 7. Public Comment (2 minutes per person, please) 8. Public Hearing: Street Lighting Special Assessment District 9. Staff and Committee Reports a. Noise Ordinance b. Fire Initial Response Agreement c. Award bid for Bike Path Repairs, Phase 2 d. Award a contract for Architectural Work 10. Supervisor/Board Appointments 11. Public Comment (4 minutes per person, please) 12. Manager’s Report 13. Board Committee/Agency Reports a. Policy Review Committee b. Planning Commission Review Committee 14. Closed session to consider personnel issues 15. Adjourn This is a meeting of the Park Township Board of Trustees for the purpose of conducting the Township’s business and is not intended to be a public community meeting. There is a time for public participation and comment during the meeting. Meeting Minutes are available at the Park Township Hall, 52 152nd Street, Holland, MI 49424 or at the Township web site at www.parktownship.org. PARK TOWNSHIP REGULAR BOARD MEETING June 9, 2011 ART 1. CALL TO ORDER Supervisor George Jacob called to order the regular meeting of the Park Township Board held on June 9, 2011 at 6:30 p.m. at the Park Township Office. Present were Supervisor George Jacob, Clerk Skip Keeter, Treasurer Jan Steggerda, Trustees Doug Dreyer, Bob Ellis, and Jerry Hunsburger, Attorney Dan Martin, and Manager Jerry Felix. Trustee Mike Toscano attended via teleconference. ART 2. INVOCATION ART 3. PLEDGE OF ALLEGIANCE ART 4. APPROVAL OF AGENDA (Additions to or Deletions from Agenda) Hunsburger would like to discuss the Planning Commission numbers and requested the board have that discussion as part of item #12. MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Keeter and supported by Ellis to approve the agenda as amended. (7-0) ART 5. APPROVAL OF CONSENT AGENDA a) Approval of minutes May 12, 2011 b) Financial Report c) Building / Zoning Administrator’s Report d) Payment of Bills MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Toscano and supported by Keeter to approve the consent agenda. (7-0) ART 6. FIRE DEPARTMENT REPORT Chief Gamby reported on the status of the Fire Department. Felix introduced Deputy Mitch Kooyers as our new Community Policing Officer and Mitchell Rhine as our summer intern doing a project on water quality issues with Lake Macatawa. ART 7. PUBLIC COMMENT PERIOD (2 MINUTES PER PERSON) Jacob opened the public comment period. 4 people spoke at the public comment period. Jacob closed the public comment period. ART 8. STAFF AND COMMITTEE REPORTS a) Ottawa County Fair Board Request for Alcohol Sales Dale Zahn and Lorraine Griffin (members of the Ottawa County Fair Board) explained the reasons for their request. He asked for a trial period of one week during the fair in July, 2012. MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Keeter and supported by Steggerda to deny alcohol sales at the Fair Grounds as recommended by the manager. (5-2 Dreyer, Toscano) b) Street Lighting: Special Assessment District Felix explained the purpose of the special assessment district as it relates to street lights. If the district were Township wide the cost would be roughly $20 per year based on parcel not by size of lot. The assessment would be revisited each year at budget time. All residents will be sent a letter noticing the public hearing. The board discussed the resolution at length as it relates to agricultural parcels and sub-divisions. The Treasurer stated she could send out the notices along with the Summer tax bills to save on postage costs. The board agreed with the Treasurer’s suggestion. MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Keeter and supported by Steggerda to adopt the resolution and declare the intent to create a special assessment district for street lighting purposes. (7-0) c) Bike Path ADA Policy Felix described the policy. MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Dreyer and supported by Keeter to approve amendments to the Bike Path section of the ordinance according to the manager’s recommendation. (7-0) d) Policy Updates Felix explained there are no policy updates at this time. Jacob appointed a subcommittee of Mike Toscano (Chair), Jerry Hunsburger and Jan Steggerda and the manager as ex-officio member. Their charge is to review the Policy Manual and bring recommendations to the Board. MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Keeter and supported by Ellis to approve the committee to review policies. (7-0) ART 9. SUPERVISOR/BOARD APPOINTMENTS a) Appointment to Planning Commissio n Jacob presented his recommendations for the Planning Commission. MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Keeter and supported by Ellis to accept the recommendation of the Supervisor to appoint Ms. Linda Dykert and Mr. Dennis Eade to the Planning Commission each for a 3 year term set to expire in May 31, 2014. (6-1 Toscano) ART 10. PUBLIC COMMENT Jacob opened the public comment period. 5 people spoke at the public comment period. Jacob closed the public comment period. ART 11. MANAGER REPORT The manger updated the board on the happenings in the Manager’s Office. ART 12. BOARD COMMENTS/AGENCY REPORTS The board discussed the month’s events and increasing the size of the planning commission from 7 to 9 members. MOTION MADE; MOTION SUPPORTED; MOTION DEFEATED: A motion was made by Toscano and supported by Hunsburger to expand the planning Commission from 7 to 9. (2-5 Keeter, Steggerda, Dreyer, Jacob, Ellis) MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Steggerda and supported by Keeter to establish a sub-committee of Ellis (Chair), Keeter and Toscano to study the size of the Planning Commission and return in July with a recommendation. (7-0) ART 13. ADJOURN MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by Keeter and supported by Hunsburger to adjourn at 9:11 pm (7-0). Daniele Dykens, Recording Secretary June 9, 2011 07/06/2011 01:45 PM BALANCE SHEET FOR PARK TOWNSHIP Pag 1/7 User: Jan Steggerda Period Ending 06/30/2011 e: DB: Park Township Fund 101 General Fund GL Number Description Balance *** Assets *** 101-000-001.000 Check Account 1,346,907.84 101-000-001.001 Cash-Distater Fund 0.00 101-000-001.002 Retirement Checking 0.00 101-000-001.003 Health Reimbursement Account 1,631.33 101-000-001.004 General Fund Money Market 502,811.98 101-000-003.000 Gf - Cds 2,053,509.59 101-000-018.000 Taxes Receivable - Property 0.00 101-000-028.000 Account Receivable 11,510.88 101-000-045.000 Drain Assessment Receivable (1,237.44) 101-000-056.000 Interest Receivable 21,175.42 101-000-078.000 Taxes Receivable - State 0.00 101-000-084.000 Due From Other Funds 0.00 101-000-084.703 Due From Tax Account 3,721.37 101-000-090.000 Prepaid Insurance 18,069.53 101-000-100.000 Retirement Trust Fund Revenue. 0.00 101-851-001.000 Bonds/insurance Recovery 0.00 Total Assets 3,958,100.50 *** Liabilities *** 101-000-202.000 Accounts Payable 43,139.25 101-000-214.000 Due To Other Funds 0.00 101-000-214.351 Due To Sewer Distribution 0.00 101-000-228.000 Due To State Of Michigan 0.00 101-000-229.000 Due To Federal Government Futa 0.00 101-000-229.001 Federal Tax W/h 0.01 101-000-229.002 Soc. Security Tax Whg 0.00 101-000-229.003 Medicare Tax Withheld 0.00 101-000-229.004 Due To Retirement 0.00 101-000-231.000 Payroll Deductions 0.00 101-000-231.001 Wage Garnishment 0.00 101-000-255.000 Deposits 0.00 101-000-257.000 Accrued Payroll 0.00 101-000-260.000 Accrued Vacation 0.00 101-000-339.000 Deferred Revenue - Drain 1,666.66 Total Liabilities 44,805.92 *** Fund Balance *** 101-000-390.000 Fund Balance - General Fund 4,165,547.00 101-000-394.000 Fund Balance - Disaster Fund 0.00 Total Fund Balance 4,165,547.00 Beginning Fund Balance - 2010-2011 4,165,547.00 Net of Revenues VS Expenditures - 2010-2011 36,443.40 Net of Revenues VS Expenditures - Current Year (288,695.82) Ending Fund Balance 3,913,294.58 Total Liabilities And Fund Balance 3,958,100.50 07/06/2011 01:45 PM BALANCE SHEET FOR PARK TOWNSHIP Pag 2/7 User: Jan Steggerda Period Ending 06/30/2011 e: DB: Park Township Fund 207 Police Fund GL Number Description Balance *** Assets *** 207-000-001.000 Checking Account (police) 483,550.35 207-000-003.000 Police - Cd's 400,000.00 207-000-028.000 Account Receivable 420.00 207-000-072.000 Due From County 0.00 Total Assets 883,970.35 *** Liabilities *** 207-000-202.000 Accounts Payable (police) 46,485.42 Total Liabilities 46,485.42 *** Fund Balance *** 207-000-390.000 Fund Balance - Police 929,309.61 Total Fund Balance 929,309.61 Beginning Fund Balance - 2010-2011 929,309.61 Net of Revenues VS Expenditures - 2010-2011 2,277.99 Net of Revenues VS Expenditures - Current Year (94,102.67) Ending Fund Balance 837,484.93 Total Liabilities And Fund Balance 883,970.35 07/06/2011 01:45 PM BALANCE SHEET FOR PARK TOWNSHIP Pag 3/7 User: Jan Steggerda Period Ending 06/30/2011 e: DB: Park Township Fund 208 Park/recreation Fund GL Number Description Balance *** Assets *** 208-000-001.000 Checking Accounts (parks) (2,588.12) 208-000-003.000 Parks/rec - Cd's 0.00 208-000-028.000 Accounts Receivable 0.00 208-000-072.000 Due From County 0.00 208-000-090.000