Capital Expenditure Budget Fiscal Year Ending June 30, 2012 Independent School District 196 Rosemount-Apple Valley-Eagan Public Schools INDEPENDENT SCHOOL DISTRICT 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential School Board Jackie Magnuson - Chairperson Rob Duchscher - Vice Chairperson Art Coulson - Clerk Bob Schutte - Treasurer Joel Albright - Director Mike Roseen - Director Kevin Sampers - Director Administration Jane Berenz - Superintendent Jim Brandl - Director of Community Education Jill Coyle - School District Attorney Kim Craven - Administrative Assistant to the Superintendent Mary Kreger - Director of Special Education Julie Olson - Director of Elementary Education Mark Parr - Director of Secondary Education Tom Pederstuen - Director of Human Resources Jeff Solomon - Director of Finance and Operations Tony Taschner - Communications Specialist Steve Troen - Director of Teaching and Learning Stella Johnson - Coordinator of Finance 2011-12 CAPITAL EXPENDITURE BUDGET Table of Contents Page Section I - Capital Expenditure Budget Information….…….………………………… 1 2011-12 Capital Expenditure Budget Message……………………………. 3 Capital Expenditure Budget Guidelines for 2011-12………………………. 6 Capital Expenditure Allocation to Schools……………………………….…. 7 Section II - Building-level Plans………………………………………………………….. 9 Cedar Park Elementary School……………………………………………… 11 Deerwood Elementary School……………………………………………….. 12 Diamond Path Elementary School…………………………………………... 13 Echo Park Elementary School………………………………………………. 14 Glacier Hills Elementary School……………………………………………... 16 Greenleaf Elementary School………………………………………………... 17 Highland Elementary School…………………………………………………. 19 Northview Elementary School………………………………………………… 20 Oak Ridge Elementary School………………………………………….……. 21 Parkview Elementary School……………………………………………….... 22 Pinewood Elementary School ……………………………………………….. 24 Red Pine Elementary School…………………………………………………. 26 Rosemount Elementary School………………………………………………. 28 Shannon Park Elementary School…………………………………………… 30 Southview Elementary School……………………………………….…….… 31 Thomas Lake Elementary School …………………………………………… 32 Westview Elementary School ……………………………………………….. 33 Woodland Elementary School……………………………………………….. 35 Black Hawk Middle School…………………………………………………… 36 Dakota Hills Middle School…………………………………………………… 37 Falcon Ridge Middle School…………………………………………………. 39 Rosemount Middle School………………………………………………….... 41 Scott Highlands Middle School ……………………………………………… 42 Valley Middle School ……………………………………………………….… 43 Apple Valley High School…………………………………………………….. 45 Eagan High School …………………………………………………………… 48 Eastview High School……………………………………………………….… 51 Rosemount High School ……………………………………………………… 53 School of Environmental Studies ………………………………………….… 56 Dakota Ridge ………………………………………………………………..… 57 Section III - District-level Plans………………………………………………………...…. 59 Administrative & Instructional Technology & Telecommunications……… 61 Alternative Learning Center…………………………………………………... 62 Band Instruments………………………………………………………………. 63 Classroom Leases……………….…………………………………………….. 64 Contingency for Schools..…………………………………………………….. 65 Contingency for Unplanned Expenses…………………………………….... 66 Curriculum Materials.……………………………………………………….…. 67 District Office Facility Lease Payment & School Expenditure Transfer ... 71 District Support Departments …………………………...…………………… 72 General Account Expenditure Shift to Operating Capital Account………. 74 Table of Contents Continued Page Health and Safety Funds…………………………………………………....... 75 Major Maintenance/Special Projects………………………………………… 76 TIES Fees……………………………………………………………….……… 77 Appendix A – Health & Safety Projects…………………..………………………….. 79 Appendix B – Alternative Facilities Projects…………………………………………. 91 Section I Capital Expenditure Budget Information 1 2 Independent School District 196 Rosemount-Apple Valley-Eagan Public Schools Educating our students to reach their full potential To: Jane Berenz, Superintendent From: Jeff Solomon, Director of Finance and Operations Date: April 25, 2011 Subject: 2011-12 Capital Expenditure Budget This report summarizes the preliminary capital expenditure budget for the 2011-12 fiscal year. We are recommending that the School Board approve this budget at the April 25 meeting. While a complete preliminary budget for all of the district’s funds will be approved by the School Board in June, development of the capital expenditure budget is normally done on an earlier schedule. This is done because most capital purchases are made during the summer months and must be completed and installed before school starts in the fall. Budget Process. This preliminary capital expenditure budget has been developed using the guidelines presented to the School Board on February 14, 2011. The guidelines showed the estimated expenditures in various broad categories and the amounts to be allocated to schools to be spent at their discretion. Since November, district staff has been working to define the specific items and projects to be purchased in each category and by each school. This budget report summarizes all of the detailed items and projects. Resources Available Primary revenue sources include state aids and local property tax levies, each of which is determined by formulas and rules in state law. For presentation the resources are grouped into two broad categories: 1) operating capital revenue (state aid and tax levy), including lease levy funds (tax levy), and 2) health and safety funds (tax levy). The following table summarizes the 2011-12 activity: Operating Capital Including Health Lease Levies And Safety Totals Estimated June 30, 2011 Fund Balance* $ 826,274 $ 369,709 $ 1,195,983 Plus Revenues 9,380,117 721,898 10,102,015 Total Available $ 10,206,391 $ 1,091,607 $ 11,297,998 Minus Appropriations 10,531,827 912,900 11,444,727 Estimated June 30, 2012 Fund Balance $ (325,436) $ 178,707 $ (146,729) * From adopted final budget 2010-11. Typically, the district performs better than budgeted and any savings would add to the fund balance. Beginning with the 2004-05 school year, the School Board approved the transfer (up to $2.4 million) of salaries and benefits of school district technology support staff from the general account to the capital expenditure account to provide relief to the general account. For the 2011-12 school year the proposed transfer is $1.7 million, which is consistent with the budget adjustment plan approved by the School Board on March 28. Using the estimated beginning fund balance from the adopted final budget 2010-11 the projected June 30, 2012 operating capital reserved fund balance is a deficit of $325,436. 3 Transfer of $92,196 to the debt redemption fund. On September 27, 1999, the Board approved the sale of general obligation capital notes by authority of Minnesota Statutes, Section 123B.61, as amended by the 1999 legislature. The proceeds of these notes were used to prepay special assessments that had been levied against district property (improvements by cities, i.e. street improvements, street lights, sewer upgrades). The district paid these special assessments in full in December of 1999. As stated in the law, each year the district is required to transfer the required debt service amount from the operating capital account to the debt redemption fund (until the debt is fully paid in 2012) to pay for the principal and interest payments due on these capital notes. The remainder of this budget message summarizes priorities recommended in each of the funding categories. Operating Capital Projects We are estimating more operating capital revenue this year than last with a small increase in our per pupil allocation. The per pupil unit funding for operating capital revenue for 2011-12 is $198.98. This is just 99 cents more than the 2010-11 per pupil unit funding of $197.99. The increase in operating capital revenue is mainly due to an increase in the number of pupil units used to calculate operating capital revenue (from 31,285.12 pupil units for 2010-11 to 31,487.18 pupil units for 2011-12.) Spending priorities to be addressed through operating capital revenue are summarized below. Administrative and Instructional Technology and Telecommunications – The total recommendation of $140,000 for administrative and instructional technology includes the funding of an upgrade for the Exchange 2010/Domain Server and the replacement of the Destiny Server (see page 61). Area Learning Center – $5,000 is recommended for capital needs (see page 62). Capital Contingency for Schools – We recommend $20,000 to cover needs at the schools. This category is allocated for the respective Directors of Secondary and Elementary to assist schools with capital needs during the year (see page 65). Classroom Leases – We recommend $3,119,605 for expenses funded through the lease levy. Of this amount, $237,000 is for ice time rental (see page 64). Contingency for Unplanned Expenses - $177,000 is reserved for general contingency needs (see page 66). Curriculum Materials – Administration recommends an allocation of $2,934,239 to provide resources for career development/career and technical education programs, curriculum mapping, instructional materials for mathematics, science, literacy assessment and performing arts. The funds will also be used for a pilot assessment management program (see page 67). District Office Facility Lease Payment & School Expenditure Transfer – The district purchased a new office building facility located in Rosemount for District Office operations