CAO QUARTERLY DEPARTMENT HIGHLIGHTS OCTOBER 1 - DECEMBER 31, 2019 Lac La Biche County publishes quarterly annual reports to provide a summary of the County’s high-profile operations to the public. INTERIM ACTING CAO • Organized a tour with Council and Senior Administration for the Job Corps, Humane Society and the Out of the Elements Shelter. • Prepared a meeting between Alberta Transportation and Administration at the Athabasca office on October 30. • Attended the Rural Municipalities of Alberta Convention. During the convention, Administration and Council Members met with the Minister of Alberta Transportation and Minister of Justice and Solicitor General. • Organized a Special Senior Management Team Meeting on Solid Waste Management on November 20. • Attended the budget open houses on November 20 and 22. • Organized the Staff County Christmas Party on November 30. Human Resources • Conducted external Employee Satisfaction Survey with Great Place to Work Canada. • Received Great Place to Work Certification. • Two training sessions were offered: Conflict Resolution Coaching and First Aid. • Two Health and Wellness workshops were offered: Seasonal Effective Disorder and Diabetes Prevention with Healthy Snack Prep. • Held a Safety Open House for staff at County Centre in September. • Held annual Safety Day Breakfast in October. • Submitted Internal COR (Certificate of Recognition) Safety Audit in December. FINANCE AND GRANTS Finance • Completed an internal GST review with recoveries of 47K over the period of Aug 2015 to Aug 2019. PROPOSED • Completed and presented the 2020 Proposed Budget Package to Council BUDGET in October. • All Tax Recovery Property activities for are completed. Public auction is 2020 cancelled. EMERGENCY MANAGEMENT FIRE SERVICES SIGN UP FOR SAFETY • Fire Services had 384 call outs so far in 2019; including • Six private residents and businesses have enrolled in the - 89 Fires Sign Up for Safety campaign within the fourth quarter. - 106 Motor Vehicle Collisions - 65 False Alarms EMERGENCY MANAGEMENT - 68 Other emergency incidents • Community Emergency Management Plan (CEMP) review • Paid-on-Call Firefighter counts are currently at 71 members has been completed for 2019. and 15 new recruits. • Currently, 112 County Staff are trained to the level of ICS 200. One County employee is a member of the Northeast SAFETY CODES Alberta All Hazards Incident Management Team and • 36 Safety Codes Fire Inspections and 13 Occupancy Load Alberta Saskatchewan Incident Support Team. Certificates have been completed thus far. LEGISLATIVE & INFORMATION SERVICES Legislative Services • Completed two access requests under the Freedom of Information and Protection of Privacy Act (FOIP), plus one more pending. • Preparations for the Budget Open Houses. • Prepared for a Subdivision and Development Appeal Board (SDAB) Hearing, which was withdrawn. • Revisions to Council Procedural Bylaw, Family and Community Support Services Board Bylaw and Emergency Management Bylaw. • Planned in-house FOIP Training for Council and Staff. Information Technology • The disaster recovery plan has been successfully updated and tested. • Cellphone replacement project has been completed. • Wireless access point hardware upgrade project has been completed. • The two-way radio project of moving the fire department to Alberta First Responder Radio Communications System is on hold until mid-January. The solution for the Plamondon area AFRRCS coverage issue is expected to be implemented in mid December. The cause of the delay is due to equipment availability. Records Management • Completed the digitization and quality assurance of all historical county bylaws, council minutes and council agendas. • Processed 54 iWorq cases, 62 file search requests, 43 boxes of inactive records, and 30 agreements. • Updated processes related to routine purchases for the organization. Communications • Wrote content for, designed, and printed the 2020 Visitor Guide in collaboration with the Tourism & Economic Development department, which will be distributed soon. • Chose a proponent for the Citizen Reporting Software competition. Staff are currently finalizing the contract. • Edited and designed the 2020 Proposed Budget package. • Created advertising materials for Waste Reduction Week, the Sign Up for Safety Campaign, the Snow Angels program, and more. • Provided the Recreation department with a holiday pamphlet and January-April drop-in pamphlet that highlight their programs and services. RECREATION & COMMUNITY ENHANCEMENT Aquatic Services • Increased space available for local swim club. • 168 individuals registered for swim lessons for fall 2019. FCSS & Community Development • 200 youth attended Teen Chill Zone events this fall. • 54 teens volunteered at various FCSS activities. • 42 parents attended the two It Takes a Village parenting workshops. • Held Seniors Information Sessions in Lac La Biche (22 attended) and Hylo (34 attended). • 234 new families accessed Parent Link Services between April and December. • Cenovus sponsored free child care for Festival of Trees. • Child Mind will open for extended hours during holidays FREE CHILDCARE Parks & Facilities AT CHILD MIND!* Friday, Nov. 22 (4-8 PM) and Saturday, Nov. 23 (9:30 AM-4 PM) • The old Rich Lake Community Hall has been removed and renovations Enjoy the Festival of Trees and Christmas Shopping Extravaganza on the new hall are starting. while the kids have fun at Child Mind. *One hour per day. Additional time may Sponsored by Cenovus • Gravel for sports fields at the Bold Center has been placed at site. be purchased at regular rates. • Hosted several hockey tournaments at the Bold Center and Plamondon Arena. • Parks will be flooding outdoor areas to get ready for Christmas holidays. • Parks will be clearing walking trails over the winter season. • Hosted Wow Pow and Festival of Trees at Bold Center. • Acquired new emergency services building. Recreation • Offered 24 fall fitness classes with 165 community members registered for classes and 179 drop-ins. • 1,926 patrons utilized the free track access between September and December. • The Plamondon Movie In the Park had 130 people in attendance. • The Bold Center Drive in Movie had 120 people in attendance. • Six teams registered for the Mixed Volleyball League. • 600 members attended the Haunted Hollywood Spooktacular. • The new 50+ Pickleball program is growing. • There are currently 805 active Bold Center members and 1,976 daily drop-in. • Five organizations participate in the corporate membership program. Enforcement Services • Conducted 1,008 investigations this quarter. • Lac La Biche County has been selected as a rural crime prevention target site with the Alberta Crime Prevention Association. • Dealt with 3 drivers who were traveling in excess of 50km/hr over the posted speed limit in this quarter. PLANNING & ECONOMIC DEVELOPMENT Planning & Development • In the 4th Quarter of the Year 2019, as of November 27, 2019, Planning & Development Department has approved • 17 development permits (in total 132 this year), • four subdivisions (in total 16 this year); and • 17 building permits (in total 141 this year). • Main Street Revitalization online survey and feedback completed on November 8, 2019. • Main Street downtown trial conducted on October 25 to November 5, 2019 • Proposed Environmental Reserve Bylaw Engagement (What We Heard Report) completed, with a briefing presented to Council on November 5, 2019. • Represented Planning & Economic Development Division in the Budget Open House in Plamondon and Lac La Biche. Economic Development • Met with regional partners regarding trail expansions as a tourism asset. • Hosted Power Up North! with regional partners including Athabasca County, the Rural Alberta Business Association, Community Futures, the St. Paul Chamber of Commerce and Portage College. This event saw over 100 in attendance. • Attended the Economic Development Association of Alberta Ministers Dinner. • Attended the Managing Economic Development course put on by the International Association of Economic Developers. • Attended Travel Alberta Industry Conference and met with regional partners to discuss increased support from the Government of Alberta and Travel Alberta regarding tourism experience development. • Hosted Travel Alberta Experience Essential workshop with an attendance of 23 people. • Attended the International Indigenous Tourism Association Conference in Kelowna. Met with several industry partners. • Attended the Alberta Information Hub meeting Nov 18. • Conducted six business visits. • Completed the 2020 Visitor Guide. PUBLIC WORKS Environmental Services ENVIRONMENT • 802 lbs of compost was diverted from the landfills through the CORE (Community Organics Recycling Enhancement) program. • Hosted Waste Reduction Week (October 21-28); including a Vermicomposting workshop, Corporate Green Plan table presentation during the Health and Safety Breakfast, Household Hazardous Waste Round-Up and the community shredding event. Mattress recycling was provided, and residential tipping fees were waived for this period. • Completed annual monitoring of Red Deer Brook and effluent from Biological Nutrient Removal Plant in collaboration with the Utilities department. • Completed the 2019 annual lake water quality monitoring sampling program and reports for Lac La Biche Lake, Beaver Lake, Fork Lake and Elinor Lake. • Made progress on the update of the Lac La Biche Watershed Management Plan. The steering committee has been formed and held its first meeting.