ANN SPOFFORD KENNETH SCHMITT TOWN OF CARMEL Town Supervisor Town Clerk TOWN HALL SUZANNE MC DONOUGH Town Councilwoman 60 McAlpin Avenue KATHLEEN KRAUS Receiver of Taxes Deputy Supervisor Mahopac, New York 10541 MICHAEL A. BARILE Tel. (845) 628-1500 • Fax (845) 628-6836 Town Councilman www.carmelny.org FRANK D. LOMBARDI Town Councilman MICHAEL SIMONE ROBERT F. SCHANIL, JR. Superintendent of Highways Town Councilman Tel. (845) 628-7474 TOWN BOARD WORK SESSION Wednesday, June 10, 2020 7:00pm PLEDGE OF ALLEGIANCE - MOMENT OF SILENCE PUBLIC HEARING #1- On the Proposed Amended Increase and Improvement of the Facilities of Carmel Sewer District #1 WWTP 1. Res: Public Interest Order in the Matter of the Increase and Improvement of Facilities of Consolidated Sewer District #1 in the Town of Carmel, Putnam County, New York (Additional Costs) 2. Res: Authorizing the Issuance of an Additional $291,536 Bonds of the Town of Carmel, Putnam County, New York, to Pay Part of the Cost of the Increase and Improvement of the Facilities of Consolidated Sewer District #1 in and for said Town 3. Res: Order Calling Public Hearing in the Matter of the Increase and Improvement of the Facilities of Carmel Water Districts Nos. 2,9 and 14 in the Town of Carmel, Putnam County, New York (Additional Costs) (July 1, 2020) • Public Comment (Three (3) Minutes on Agenda Items Only) Town Board Work Session: • Review of Town Board Minutes, May 27, and June 3, 2020 1. Supervisor Kenneth Schmitt – Making Permanent Appointment of Senior Office Assistant in the Supervisor’s Office – Joanna Terilli 2. Mary Ann Maxwell, Town Comptroller – Consider Request to award electric supply bids for facilities and street lights for 24 month period commencing November 1, 2020 – October 31, 2022 through joint purchasing bid with Putnam County and other surrounding Towns 3. Lake Casse Park District Advisory Board – Consider Request to Authorize Distribution of Quarterly Newsletter 4. Michael Simone, Highway Superintendent – Consider Request to Declare Equipment/Machinery Old and Obsolete and Authorize Disposal 5. Michael Simone, Highway Superintendent – Consider Request to Authorize Purchase of Bulk Diesel NYS OGS Contract PC68456 (revision to Contract # 23094 9/19/2018) 6. James Gilchrist, Director of Recreation & Parks – Consider Request to Authorize Additional Costs for Engineering Services – Airport Park Phase II ($5,200) 7. James Gilchrist, Director of Recreation & Parks – Consider Request to Authorize Purchase of Soccer and Lacrosse Equipment – Airport Park 8. James Gilchrist, Director of Recreation & Parks – Consider Request to Authorize Payment for the Purchase and Installation of Bathroom Fixtures – McDonough Park 9. Richard Franzetti, PE, Town Engineer – Consider Request to Authorize Awarding of Bid for CSD#1 Main Extension 10. Richard Franzetti, PE, Town Engineer – Consider Request to Refund of Application Fee – Carmel Fire Department 11. Richard Franzetti, PE, Town Engineer- Hazen & Sawyer - Presentation of CWD#2 Water Treatment Plant Upgrade • Public Comment (Three (3) Minutes on Agenda Items Only) • Town Board Member Comments Open Forum: • Public Comments on New Town Related Business (Three (3) Minutes Maximum for Town Residents, Property Owners & Business Owners Only) • Town Board Member Comments • Adjournment Public Hearing #1 (6/10/2020) NOTICE OF PUBLIC HEARING TOWN OF CARMEL SEWER DISTRICT NO. 1 NOTICE IS HEREBY GIVEN that the Town Board of the Town of Carmel, Putnam County, New York, will conduct a public hearing virtually through the Zoom platform on the 10th day of June, 2020, at 7:00 o’clock PM Prevailing Time, for the purpose of conducting a public hearing upon a certain map, plan and report including an amended estimate of cost prepared in relation to the proposed increase and improvement of the facilities of Carmel Sewer District No. 1 in the Town of Carmel, Putnam County, New York, consisting of the purchase and installation of approximately 450 linear feet of 8 inch sewer line, including three (3) manholes, two (2) service laterals and restoration of NYSDOT right of way, including original furnishings, equipment, machinery, apparatus, appurtenances and incidental improvements and expenses. The new maximum estimated cost of the aforesaid increase and improvement of the facilities of Carmel Sewer District No. 1 in the Town is $461,536, consisting of an increase of $291,536 for such improvements. Public participation will be afforded through Zoom. The particulars will be provided on the Town of Carmel’s website (ci.carmel.ny.us) and bulletin board in advance of the meeting, and email comments may be directed to the Town Board at: [email protected]. The capital project described above has been determined to be a “Type II Action” pursuant to the regulations promulgated under the State Environmental Quality Review Act (“SEQRA”) which such regulations provide will not result in any significant environmental adverse impacts. The map, plan and report are available in the office of the Town Clerk, where they may be inspected during regular office hours. At said public hearing said Town Board will hear all persons interested in the subject matter thereof. Dated: Mahopac, New York May 21, 2020 BY ORDER OF THE TOWN BOARD OF THE TOWN OF CARMEL, PUTNAM COUNTY, NEW YORK ANN SPOFFORD TOWN CLERK RESOLUTION #1 PUBLIC INTEREST ORDER IN THE MATTER OF THE INCREASE AND IMPROVEMENT OF FACILITIES OF CONSOLIDATED SEWER DISTRICT NO. 1 IN THE TOWN OF CARMEL, PUTNAM COUNTY, NEW YORK (ADDITIONAL COSTS) WHEREAS, by Orders heretofore adopted, the Town Board of the Town of Carmel, Putnam County, New York, authorized an increase and improvement of the facilities of Consolidated Sewer District No. 1, consisting of the purchase and installation of approximately 450 linear feet of 8 inch sewer line, including three (3) manholes, two (2) service laterals and restoration of NYSDOT right of way, including original furnishings, equipment, machinery, apparatus, appurtenances and incidental improvements and expenses in connection therewith, at a maximum estimated cost of $170,000; and WHEREAS, by Order dated May 13, 2020, said Town Board called a public hearing on the question of the increase in the maximum estimated cost of said capital project from $170,000 to $461,536 an increase of $291,536; and WHEREAS, notice of said public hearing was duly published and posted in the manner and within the time provided by law and such public hearing was duly held at the time and place specified in said notice at which all persons interested in the subject matter thereof were duly heard; and WHEREAS, said Town Board has duly considered the evidence given at said public hearing; NOW, THEREFORE, BE IT ORDERED, by the Town Board of the Town of Carmel, Putnam County, New York, as follows: Section 1. Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that it is necessary and in the public interest to increase and improve the facilities of Consolidated Sewer District No. 1, in the Town of Carmel, Putnam County, New York, in the manner described in the preambles hereof, at a new maximum estimated cost of $461,536 and said increase and improvement is hereby authorized and approved.. Section 2. This Order shall take effect immediately. Resolution Offered by: _______________________ Seconded by:_______________________ Roll Call Vote YES NO Robert Schanil ___ ___ Michael Barile ___ ___ Frank Lombardi ___ ___ Suzanne McDonough ___ ___ Kenneth Schmitt ___ ___ RESOLUTION #2 A RESOLUTION AUTHORIZING THE ISSUANCE OF AN ADDITIONAL $291,536 BONDS OF THE TOWN OF CARMEL, PUTNAM COUNTY, NEW YORK, TO PAY PART OF THE COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF CONSOLIDATED SEWER DISTRICT NO. 1 IN AND FOR SAID TOWN. WHEREAS, the Town Board of the Town of Carmel, Putnam County, New York, on August 15, 2018, duly adopted a bond resolution authorizing the issuance of $170,000 serial bonds of said Town to pay the cost of the increase and improvement of Consolidated Sewer District No. 1, in and for the Town of Carmel, Putnam County, New York, consisting of the purchase and installation of approximately 450 linear feet of 8 inch sewer line, including three (3) manholes, two (2) service laterals and restoration of NYSDOT right of way, including original furnishings, equipment, machinery, apparatus, appurtenances and incidental improvements and expenses in connection therewith, and WHEREAS, said project has been determined to be a “Type II Action” pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act (“SEQRA”), the implementation of which as proposed, such regulations provide will not result in any significant adverse environmental impacts; and WHEREAS, it has now been determined that the maximum estimated cost of such class of objects or purposes is $461,536, an increase of $291,536 over that previously authorized; and WHEREAS, it is now desired to authorize the issuance of an additional $291,536 bonds of said Town for such specific object or purpose to pay a portion of the cost thereof; NOW, THEREFORE, BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town Board of the Town of Carmel, Putnam County, New York, as follows: Section 1. For the specific object or purpose of paying additional costs of the increase and improvement of Consolidated Sewer District No. 1, in and for said Town of Carmel, Putnam County, New York, consisting of the purchase and installation of approximately 450 linear feet of 8 inch sewer line, including three (3) manholes, two (2) service laterals and restoration of NYSDOT right of way, including original furnishings, equipment, machinery, apparatus, appurtenances and incidental improvements and expenses in connection therewith, there are hereby authorized to be issued an additional $291,536 bonds of the Town of Carmel, Putnam County, New York, pursuant to the provisions of the Local Finance Law.