REGULAR COUNCIL MEETING AGENDA SEPTEMBER 23, 2013 5:30 p.m. Page 1. Call To Order 2. Emergency Evacuation Procedure 3. Open Microphone 4. Additional Agenda Items 5. Adoption of the Agenda 6. Adoption of Minutes 4-7 a) 2013-09-09 Council Minutes 8 b) 2013-09-16 Special Council Meeting Minutes 7. PUBLIC HEARINGS & DELEGATIONS a) Public Hearing: Bylaw #1627/2013: Amend Water/Sewer Bylaw #1552//2010; Meter Billing 9-15 b) Delegation: Sylvan Lake RCMP Report to Council: S/SGT Gary Rhodes in Attendance c) Delegation: Corporate Tourism Strategy; Kent Stewart and Court Ellington in Attendance 8. PLANNING & DEVELOPMENT 16-23 a) 35th Street Lake Access 24-32 b) Lacombe County Referral (Information) 33-38 c) Request for Approval: DP #292-2013; Demolition; Lot E Pt. 14, Block A, Plan RN 81; Waterfront Direct Control District (W-DC) 39-40 d) 2013 Busker Update (Information) 9. PUBLIC WORKS Page 1 of 234 Page 9. PUBLIC WORKS 41-63 a) Bylaw #1627/2013: 2nd and/or 3rd Reading; Amend Water/Sewer Bylaw #1552//2010; Meter Billing 10. ADMINISTRATION 64 a) Proclamation: Fire Prevention Week; October 6 - 12, 2013 65-149 b) Corporate Tourism Strategy 150-181 c) Bylaw #1622/2013: 3rd Reading; Procedure Bylaw 182-195 d) Policy L-001-002A: Town Policies and Procedures 11. Upcoming Meetings & Events a) Council & Boards Sept 24 Tourism Steering Committee 25 Lodge Foundation Oct 2 Chamber of Commerce 7 Municipal Planning Commission 10 Multiplex Task Force 15 Council 15 Library Board 16 Community Services 17 Firehall Committee 17 FCSS b) Public/Special Events Sept 25 Official Opening of MGB (4 - 7 pm) 27 Mayor's Prayer Breakfast Oct 4 Mayoral Candidates Forum (7 - 9, Community Centre) 4 Advance Polls (4 - 8 pm, MGB, Main Foyer) 5 Advance Polls (10 am - 4 pm, MGB, Main Foyer) 11 Councillor Candidates Forum (7 - 9, Community Centre) 21 Municipal Election c) Meetings with Officials None scheduled d) Office Closures Oct 14 - Thanksgiving e) Workshops/Education/Conferences Oct 29 - New Council Orientation Session ( 9-4, Chateau Best Western) Nov 19 - AUMA Convention (Calgary, Nov 19 - 22) 12. Correspondence & Information Items 196-234 a) 1. Boards & Committee Listing: September, 2013 2. Municipal Planning Commission: Draft Minutes of September 16, 2013 3. Operational Services Committee: Draft Minutes of September 9, 2013 4. Sylvan Lake Library Board: Minutes of June 18, 2013 5. Centennial Celebrations Committee: Draft Minutes of August 27, 2013 6. Red Deer River Municipal Users Group: Minutes of May 16, 2013 7. Municipal Enforcement Statistics: Period ending August, 2013 Page 2 of 234 Page 12. Correspondence & Information Items 8. Fire Department Statistics: Period ending August, 2013 9. Animal Control Statistics: Period ending August, 2013 10. Cheque Distribution Report: September 9, 2013 - September 13, 2013 11. Travel Alberta: 2013-16 Business Strategy (full copy available in office) 13. CAO Report 14. Council Request for Information/Updates 15. Adjourn Page 3 of 234 TOWN OF SYLVAN LAKE Monday, September 9,2013 REGULAR COUNCIL MEETING 5:30P.M. COUNCIL CHAMBERS Page lof4 Present: Mayor S. Samson; Clr. R. Grimson; Clr. K. MacVicar; Clr. S. McIntyre; Clr. G. Parsons; Clr. D. Plante Regrets Clr. L. Asselstine Also Present: Chief Administrative Officer B. Osmond; Planner K. Devlin; Communications Officer J. Gaudet; Economic Development Officer V. Kurz; Director of Community Services R. Lebsack; Finance Director D. Moore; Public Works Foreman J. Watson; Recording Secretary M. Littmann Mayor S. Samson called the meeting to order at 5:30 p.m. Emergency Mayor S. Samson identified the available emergency exits and procedure to Evacuation Procedure: exit the building. Open Microphone No speakers Adoption ofthe MOVED by Clr. K. MacVicar Agenda 273.09.13 THAT the Agenda of the Regular Meeting of Council for September 9, 2013 be adopted as amended CARRIED Minutes: Regular MOVED by Clr. R. Grimson Meeting of Council August 26, 2013 WHEREAS the minutes ofthe Regular Meeting ofAugust 26, 2013 have been 274.09.13 circulated to all members ofCouncil; NOW THEREFORE BE IT RESOLVED THAT the Regular Council Meeting minutes ofAugust 26, 2013 be adopted as amended. CARRIED Garage Suites: Planner K. Devlin provided Council with a power point presentation on Proposed Changes to proposed changes to the Land Use Bylaw concerning regulations on the Regulations development ofgarage suites. 275.09.13 MOVED by Clr. G. Parsons THAT Council accept the power point presentation as information. CARRIED Request for Approval: MOVED by Clr. K. MacVicar DP #264-2013; Detached Garage; THAT Council approve Development Permit Application #264-2013, issued Waterfront Direct for the development, as submitted and presented, subject to the following terms Control District and conditions: 276.09.13 1. Proposed detached garage to be developed in accordance with the site and elevation plans submitted with the development permit application; 2. Exterior materials and finish of the proposed garage to complement those ofthe existing dwelling; 3. The property to be maintained to the satisfaction ofthe Town of Sylvan Lake 4. All construction materials, supplies and equipment are to be stored on the property, and not on the public roadway; 5. The developer to ensure the continuous cleanup of construction debris tracked onto the public roadway where access is provided to the property; 6. Any change in use ofthe property shall require a separate permit; 7. No signage permitted unless prior approval is received from the Town ofSylvan Lake Initials Page 4 of 234 TOWN OF SYLVAN LAKE Monday, September 9,2013 REGULAR COUNCIL MEETING 5:30P.M. COUNCIL CHAMBERS Page 2 of4 Request for Approval: MOVED by Clr. K. MacVicar DP #271-2013; Detached Dwelling; THAT Council approve Development Permit Application #271-2013, issued Waterfront Direct for the development, as submitted and presented, for the purpose ofa detached Control District dwelling, subject to the following terms and conditions: 277.09.13 I. The proposed detached dwelling to be developed in accordance with the site plan submitted with the development permit application; 2. The proposed detached dwelling to be developed in accordance with submitted elevation plans. 3. The developer to provide a grading plan indicating lot grade elevations that are geodetic and meet the proposed redevelopment grade of 939.16m; 4. The property to be maintained to the satisfaction ofthe Town of Sylvan Lake; 5. All construction materials, supplies and equipment are to be stored on the property, and not on a public roadway; 6. The developer to ensure the continuous cleanup of construction debris tracked onto the public roadway where access is provided to the property; 7. Any change in use ofthe property shall require a separate permit; 8. No signage permitted unless prior approval is received from the Town ofSylvan Lake. CARRIED Request for Extension MOVED by CIr. G. Parsons ofTime: DP #256­ 2012; 50th Street THAT Council grant a twelve (12) month time extension on the landscaping Direct Control District and hard surfacing conditions contained within Development Permit #256­ (DC-50) 2012 subject to the terms and conditions ofits approval and that no further time 278.09.13 extensions be granted. CARRIED 2012 Water Audit MOVED by Clr. S. McIntyre 279.09.13 THAT Council accept the 2012 Water Audit as information. CARRIED Downtown Goods & MOVED by CIr. R. Grimson Services Gap Analysis 280.09.13 THAT Council accept the information on the Downtown Revitalization Program - Summer 2013 as information, and; FURTHER THAT Council accept the information on the Retail & Service Sector Opportunity Profile as presented. CARRIED Beach MOVED by Clr. D. Plante AmbassadorNIC Booth: 2013 Statistics THAT Council accept the report on the 2013 Summer Tourism statistics as 281.09.13 information. CARRIED Council Action Lists MOVED by K. MacVicar 282.09.13 THAT Council accept the Council Action lists as information. CARRIED D Initials Page 5 of 234 TOWN OF SYLVAN LAKE Monday, September 9, 2013 REGULAR COUNCIL MEETING 5:30P.M. COUNCIL CHAMBERS Page 3 of4 Bylaw #1622/2013: Bylaw #1622/2013 - a bylaw for the orderly proceedings ofCouncil Meetings. Procedure Bylaw 283.09.13 MOVED by Clf. R. Grimson THAT second reading be given to Bylaw #1622/2013 - the Procedure Bylaw as presented. CARRIED Request for Tax No motion was made by Council regarding the request for tax penalty Penalty Cancellation cancellation. Utility Account Write­ MOVED by Clr. D. Plante offs 284.09.13 THAT Council approve the write-off of $4,115.30 in utility accounts to bad debts as follows: 16220.13 95.20 19170.00 70.96 30003.11 103.18 59280.01 120.84 52710.03 69.77 00094.05 84.60 00109.13 26.40 00300.08 284.63 01120.08 852.46 06712.04 156.89 06714.05 240.33 09090.04 25.47 12510.02 137.73 13990.04 12.13 14195.02 122.11 17340.03 56.72 17810.04 130.28 32040.01 84.64 35010.02 95.08 35059.08 394.41 44450.02 161.45 45570.01 95.89 50600.01 124.87 52230.01 174.18 56810.00 312.98 64530.00 82.10 CARRIED Correspondence & Council received the correspondence and infonnation items as infonnation. Infonnation Items CAOReport Council received the CAO report as infonnation. Council Request for Clf. D. Plante requested an update on plans for traffic control during repair of Infonnation the raised intersections along Lakeshore Drive overlapping with construction on 50th Avenue. Recess Council recessed at 6:56 p.m. In Camera MOVED by Clf. G. Parsons 285.09.13 THAT the open session of Council be tenninated and the meeting continue in camera. Time: 7:02 p.m. CARRIED Tennination ofIn MOVED by Clr. D. Plante Camera 286.09.13 THAT the in camera session ofCouncil tenninate and the open session resume.