Dear Class of 2021 and Parents: The 2021 Post Prom party is fast approaching, and although it will not follow a “normal” Prom as usual, we hope that it will be just as fun for the Class of 2021. It will be held at the Orchard Park Community Center on June 19th from 3 – 7 p.m. The party is run by the High School PTO and is a drug- and alcohol- free event. Important information about the event is below. We know that this is a lengthy letter, but PLEASE read it in full. 1. Post Prom Communication. Students and parents should subscribe to the 2021 Post Prom Remind group at: https://www.remind.com/join/cc8927. Moving forward, all Post Prom information will be pushed out through Remind and will also be posted on the Post Prom page of the High School website (under the Parent Resources tab). 2. Students MUST purchase a ticket in advance. There will be NO exceptions. This is the only way we can plan to comply with COVID restrictions in place at the time of the event. If your student is not sure whether they can attend, please have them purchase a ticket. Only OP seniors may attend the event and each senior may therefore only purchase 1 ticket. Tickets are $10 and will be sold online from May 10th through the 21st. You may pay online or choose the option to pay offline by mailing in a check or cash to the address indicated when you check out. Checks/cash must be received by June 1st. Click here to purchase tickets: https://orchardparkhspto.membershiptoolkit.com/form/m/138945. 3. The event will take place rain or shine. While we plan to hold the event mainly outside, we will move indoors if the weather does not cooperate. If more students purchase tickets than are permitted to be indoors at one time, we will have tents and activities set up outside as well. The Community Center can accommodate a large number of students inside in compliance with COVID protocols so we do not anticipate that this will be a problem. 4. COVID protocols will be followed. We are required to comply with all COVID rules in effect at the time of the party. Students will be required to wear a mask at all times except while having a snack in the designated food/drink area. All of the vendors have COVID protocols in place that will be followed. HELP NEEDED! We need LOTS of help to make this event a success. There are several ways you can help: Volunteer: Volunteers are needed to set up/clean up, serve refreshments, help with registration, hang posters, and chaperone. To volunteer, go to: https://www.signupgenius.com/go/10C0D48AAA92FA1FD0-post. Make a monetary donation: We are in still in need of financial contributions to pay for refreshments, entertainment, and prizes. Please make checks payable to OPHS PTO/Post Prom and mail to OPHS PTO, 4040 Baker Road, Orchard Park, NY 14127. You may also donate online through your Membership Toolkit account. Make a prize donation: We gladly accept prize donations. We have created registries to give you the idea of the type of items we’re looking for: BED BATH & BEYOND first name: OPHS last name: Post Prom https://www.bedbathandbeyond.com/store/giftregistry/viewregistryguest/549706073?selectedRLVFilte rs=_recommended TARGET "OPHS Post Prom" https://www.target.com/gift- registry/myitems?registryId=a9eb54efa16c430e8e815dfd0e9ec16e&type=GENERIC&occasionType= OTHER&lnk=reg_home AMAZON “OPHS Post Prom" https://www.amazon.com/registries/custom/?_encoding=UTF8&ref_=sv_wl_6 Make a food donation: We are also looking for donations of the following food items. Donations must be dropped off at the Community Center between 10 a.m. – 12 p.m. on Saturday, June 19th. To donate a food item, go to: https://www.signupgenius.com/go/10C0D48AAA92FA1FD0-post. FUNDRASIERS The remaining scheduled Post Prom fundraisers include: BBQ: The Post Prom Committee is holding its annual BW’s Chicken and Rib BBQ to support Post Prom on the date of the school district budget vote, May 18th. Pre-sale orders are greatly appreciated but you may also purchase at the door. Pre-sale tickets are available online from May 3rd through May 14th. To purchase a pre-sale ticket, go to: https://orchardparkhspto.membershiptoolkit.com/form/m/139180. A flyer with details is attached. Chipotle Fundraiser: The final restaurant fundraiser to support Post Prom will be held on June 1st from 5 – 9 p.m. at Chipotle. A flyer with details is attached. SENIOR POSTERS / MEMORY WALL Memory posters will be displayed at the event, either inside or outside depending upon the weather. Each family can submit one poster for their senior. Your creativity fuels your design! Posters cannot be larger than 24” x 36” and must be on poster board or photo paper. We will not be able to hang foam board, anything framed, or anything larger than this size. Shutterfly and Snapfish offer affordable posters of this size. Posters can be dropped off at the Community Center between 10 a.m. – 12 p.m. on Saturday, June 19th. Please make sure your student’s name and homeroom number are legibly printed on the back of the poster. Posters MUST be taken home after the event. OTHER PARTY DETAILS • Seniors who purchase a ticket for the event are eligible to win the grand prize of $2021, but attendance at the party is required to win all other prizes. • Students must arrive by 4 p.m. School ID is required for admittance. • Students may leave at any time but may not return once they leave. This includes going to their cars during the event. • School rules will be in place during this event even though it is not on school property. No smoking, vaping, drinking, or other such behavior will be tolerated. There will be a security presence at the event to enforce these rules and eject any students who violate them. • Students may not bring cinch sacks, backpacks, water bottles, etc. into the event. If a student must bring a small purse/bag with them, it can be checked at the door. All purses/bags are subject to search. There will NOT be a coat check for phones, shoes, or jackets. • We are looking forward to providing this in-person event for the Class of 2021 and hope that you encourage your senior to attend. Again, all future Post Prom information will be pushed out through Remind so please join that group as soon as possible and have your student join as well. If you have any questions, please reach out to one of us. Sincerely, Natalie Lesh Post Prom Chair [email protected] Caren Chaffee PTO President [email protected] .