www.concordiaks.org CITY HALL, 701 WASHINGTON Wednesday, April 5, 2017 5:30 p.m. Mayor: Charles P. Lambertz Commissioners Timothy S. Parker S. Christy Hasch Lyle L. Pounds Sam J. Sacco CALL TO ORDER A. Roll Call B. Invocation C. Pledge of Allegiance APPROVAL OF MINUTES A. March 15, 2017, Meeting FINANCIAL MATTERS A. Appropriation Ordinance #6 PUBLIC COMMENTS PROCLAMATION A. Fair Housing Month NEW BUSINESS A. Public Works Equipment B. City Hall Statue RESOLUTIONS A. 2017-2055 Waiver of GAAP ORDINANCES A. 2017-3116 Election Filing MANAGER’S REPORT MAYOR/COMMISSIONER COMMENTS AND REPORTS (non-action items) STAFF COMMENTS EXECUTIVE SESSION A. Non-Elected Personnel ADJOURN STUDY SESSION: 1. Airport Advisory Board 2. South Development Pricing Policy 3. CloudCorp Board MINUTES CITY COMMISSION MEETING CITY HALL, 701 WASHINGTON ST. Wednesday, March 15, 2017 5:30 p.m. The governing body met in regular session on March 15, 2017, at 5:30 p.m. in the City Commission Room at City Hall, with the following members being present: Commissioners Lambertz, Hasch, Parker, Sacco, and Pounds. Absent: None. Other Officers: City Manager Uri and Finance Director Farha. There being a quorum present, Mayor Lambertz called the meeting to order. Visitors: Toby Nosker, Mark Pettish, Tom Tuggle, Jenna Fredrickson, Davin Strait, Tracer Workman, Isai Duenas, Robert Frasier, Bryson Johnson, Jonas Sallman, Paul Frost, Ashley Hutchinson, Don Dean, Ryan Cairns. Staff present: Ron Copple, Public Works Director; Jeremy Arnold, Utilities Director; Bruno Rehbein, Building Inspector; Ric Fredrickson, Police Lieutenant; Chris Curtis, Wellness and Recreation Director. The invocation was followed by the reciting of the Pledge of Allegiance. APPROVAL OF MINUTES APPROVED Commissioner Sacco moved to approve the minutes of the March 1, 2017, meeting. Commissioner Pounds seconded. Motion carried. APPROPRIATION ORDINANCE #5 APPROVED Commissioner Pounds moved to approve appropriation ordinance #5. Commissioner Parker seconded. Motion carried. PUBLIC COMMENTS There were no public comments. APPOINTMENTS LIBRARY BOARD Brenton Phillips has served his second term on the board and is not eligible for reappointment. Janice Swenson is interesting in serving another term. An expression of interest was received from Hadyn Murphy. Commissioner Sacco moved to reappoint Janice Swenson and appoint Hadyn Murphy to the library board for four year terms. Commissioner Hasch seconded. Motion carried. OLD BUSINESS: COLLEGE DRIVE PARK CONTRACT CANCELLATION APPROVED 1 Concordia City Commission 3-15-17 Minutes City Manager Uri explained that the contract entered into on February 15 for the sale of property along College Drive would not be completed and the city needs to sign a cancellation agreement. He went on to say that he recommends we make a plan with other taxing entities on the way that property is marketed and developed. He suggested we discuss with them to get their ideas and goals. Commissioner Sacco thought it best that the city formulate its own plan first and then get with the other taxing entities. Commissioner Lambertz agreed that the opinions of the other entities were very important, but also agreed the commission should meet first to discuss its own plan. It was decided the topic would be put on the next meeting’s study session. Commissioner Sacco moved to authorize the mayor to sign the cancellation agreement with Ensign Development Group. Commissioner Parker seconded. Motion carried. NEW BUSINESS: WASTEWATER TREATMENT PLANT BIDS APPROVED Sarah Unruh of Professional Engineering Consultants (PEC) presented the following bids for phase 1 of the plant upgrade: CONTRACTOR BID BRB Contractors, Inc. $2,687,000.00 Wolf Construction, Inc. $2,544,145.00 APAC-Kansas, Inc. $2,348,353.00 Walters-Morgan Construction Inc. $2,784,056.00 Engineer’s Estimate $2,500,565.00 It was discussed how long APAC-Kansas, Inc. has been in business and the projects with which they have done in the city. The project is expected to take approximately one year for completion. Commissioner Parker moved to award the wastewater improvement project to APAC-Kansas, for $2,348,353.00. Commissioner Hasch seconded. Motion carried unanimously. PANTHER PRIDE PHARMACY DOWNTOWN IMPROVEMENT GRANT APPROVED Ashley Hutchinson presented the downtown improvement grant paperwork for the Panther Pride Pharmacy, to be owned and operated by Brian and Michelle Bombardier in the old Daylight Clothing store. Brian Bombardier showed pictures of the front of the building in the past and his future vision. He also discussed the plan for the business. His wife, Michelle, will have a Panther shop and craft business in the front and his pharmacy will operate in the back. Commissioner Pounds moved to accept the downtown improvement grant for Panther Pride Pharmacy. Commissioner Parker seconded. Motion carried. FEDERAL FUNDS EXCHANGE APPROVED The agreement allows for the transfer of federal funds into state funds, and to bank the funds. A total of $62,114.09 would be exchanged. After these funds are transferred, we will have $301,449.69 available for use. Ron Copple explained that he has been planning to use these funds for the construction of 18th Street. Commissioner Sacco moved to approve the federal funds exchange. Commissioner Hasch seconded. Motion carried. 2 Concordia City Commission 3-15-17 Minutes RESOLUTIONS: 2017-2054 TREATMENT PLANT FINANCING PASSED The matter of providing for the offering for sale of General Obligation Bonds, Series 2017, came on for consideration and was discussed. Commissioner Parker presented and moved the adoption of a Resolution entitled: A RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION BONDS, SERIES 2017, OF THE CITY OF CONCORDIA, KANSAS. Commissioner Hasch seconded the motion to adopt the Resolution. Thereupon, the Resolution was read and considered, and, the question being put to a roll call vote, the vote thereon was as follows: Aye: Commissioners Lambertz, Hasch, Parker, Sacco, and Pounds. Nay: None. The Mayor declared the Resolution duly adopted by the Governing Body and the Clerk designated the same Resolution No. 2017-2054. MANAGER’S REPORT City Manager Uri said that Wells Fargo is offering the city the house at 433 W. 8th along with $8,000 to clean up the property. He stated that he and Bruno Rehbein walked through the house and it appears to be one worthy of demolition. He suggested the city take the funds and use them towards demolition and clean up. The commission agreed. MAYOR/COMMISSIONER COMMENTS AND REPORTS Commissioner Sacco commended Fire Chief Voss and the entire fire department on the excellent job they did extinguishing and containing the fires in the area within the week. Ron Copple was also commended on his work at the fire running the loader. STAFF COMMENTS Chris Curtis introduced himself as the new Wellness and Recreation Director. He comes to the city with 16 years of park and recreation experience including stints at Salina and Dodge City. Amber Farha presented the Fiduciary Engagement Agreement that engages George K Baum as independent municipal advisor on the upcoming waste water treatment plant bonding. Commissioner Sacco moved to authorize the mayor to sign the Fiduciary Engagement Agreement. Commissioner Parker seconded. Motion carried. EXECUTIVE SESSION: NON-ELECTED PERSONNEL (1) HELD Commissioner Sacco moved to go into executive session to discuss a matter involving non-elected personnel, in order to protect the privacy of the persons involved, and to reconvene in open session in five (5) minutes. Inviting: None. Commissioner Lambertz seconded. Motion carried by the following vote: Aye: Commissioners Lambertz, Hasch, Parker, Sacco, and Pounds. 3 Concordia City Commission 3-15-17 Minutes Nay: None. Time: 6:13 p.m. The commission reconvened at 6:18 p.m. Mayor Lambertz announced there was no binding action taken. NON-ELECTED PERSONNEL (2) HELD Commissioner Lambertz moved to go into executive session to discuss a matter involving non-elected personnel, in order to protect the privacy of the persons involved, and to reconvene in open session in ten (10) minutes. Inviting: City Manager Uri. Commissioner Hasch seconded. Motion carried by the following vote: Aye: Commissioners Lambertz, Hasch, Parker, Sacco, and Pounds. Nay: None. Time: 6:19 p.m. The commission reconvened at 6:29 p.m. Mayor Lambertz announced there was no binding action taken. ADJOURN Mayor Lambertz announced there would be a study session following the adjournment of the meeting. There being no further business, at 6:29 p.m. it was moved and seconded to adjourn. (Seal) ____________________________ Amber Farha Finance Director/Deputy City Clerk 4 Concordia City Commission 3-15-17 Minutes Check Register Report Ordinance #6 Check No. Check Date Status Vendor Name Check Description Amount CITIZEN'S NATIONAL BANK Checks 64186 03/13/2017 Printed TOUCHTONE COMMUNICATIONS LONG DISTANCE 40.68 64187 03/13/2017 Printed KANSAS GAS SERVICE CITY HALL & N. DEVELOPMENT GAS 4,159.11 64188 03/13/2017 Printed AT&T WIRELESS 911 102.85 64189 03/14/2017 Printed ROLLING HILLS ELECTRIC N. DEVELOPMENT ELECTRIC 131.24 64190 03/16/2017 Printed SALINA FAMILY YMCA LIFEGUARD TRAINING 415.00 64191 03/20/2017 Printed SALINA POLICE DEPT. CRISIS INTERVENTION TRAINING 37.50 64192 03/22/2017 Printed FRANK CARLSON LIBRARY EMPLOYEE BENEFITS 9,949.67 64193 03/27/2017 Printed CLOUD COUNTY TREASURER VEHICLE TAG 28.75 64194 03/30/2017 Printed HECTOR ACOSTA DEPOSIT REFUND 39.30 64195 03/30/2017 Printed AIRGAS OXYGEN 47.57