hp LaserJet 3200/3200m printer·· fax copier · scanner user LaserJet guide all-in-one hp LaserJet 3200/3200m product user guide Copyright and License © Hewlett-Packard Company 2001 All Rights Reserved. Except as allowed by copyright laws or herein, reproduction, adaptation, or translation without prior written permission is prohibited. A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard copies of this user guide for PERSONAL, INTERNAL, or COMPANY use subject to the restriction not to sell, resell, or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network server provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this user guide. Third Edition, April 2001 Warranty The information contained in this document is subject to change without notice. Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information. NOTICE TO U.S. GOVERNMENT USERS: RESTRICTED RIGHTS COMMERCIAL COMPUTER SOFTWARE: Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data Clause at DFARS 52.227-7013. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations. EN Trademark Credits Microsoft, Windows, and MS-DOS are U.S. registered trademarks of Microsoft Corporation. ENERGY STAR is a U.S. registered service mark of the U.S. EPA. CompuServe is a trademark of CompuServe, Inc. All other products mentioned herein may be trademarks of their respective companies. This product is approved for use only in: Australia, Canada, Hong Kong, Ireland, Malaysia, New Zealand, Singapore, the United States, and the United Kingdom. Local country laws may prohibit the use of this product outside of the countries specified. It is strictly forbidden by law in most countries to connect nonapproved telecommunications equipment (fax machines) to public telephone networks. Safety Information WARNING! Potential Shock Hazard Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock. 1 Read and understand all instructions in the user guide. 2 Use only a grounded electrical outlet when connecting the HP LaserJet 3200 product to a power source. If you don’t know whether the outlet is grounded, check with a qualified electrician. 3 Do not touch the contacts on the end of the telephone cord or any of the sockets on the HP LaserJet 3200 product. Replace damaged cords immediately. 4 Never install telephone wiring during a lightning storm. 5 Observe all warnings and instructions marked on the product. 6 Unplug this product from wall outlets and telephone jacks before cleaning. 7 Do not install or use this product near water or when you are wet. 8 Install the product securely on a stable surface. 9 Install the product in a protected location where no one can step on or trip over the line cord and the line cord will not be damaged. 10 If the product does not operate normally, see see chapter (starting on page 147). 11 Refer all servicing questions to qualified personnel. Information regarding FCC Class B, Parts 15 and 68 requirements can be found in “Specifications” on page 227. EN EN Contents 1 About This Guide Introduction . .11 Using this guide with your product functionality . .12 2 Getting to Know the Product Introduction . .13 What you can do with the product . .14 When the product is directly connected to a computer. .14 When the product is connected to a network . .16 Identifying product components . .18 Control panel lights and keys . .18 Identifying hardware parts . .21 Selecting print media. .23 Selecting media to print . .23 Selecting items for faxing, copying, or scanning . .25 Loading print media. .26 Loading print media to be faxed, copied, or scanned . .26 Loading media to be printed . .28 Selecting the output path . .31 Features available only through the software . .32 Using the HP LaserJet Director . .32 Using the HP LaserJet Document Manager (Windows) or the HP LaserJet Workplace (Mac OS) . .35 3 Managing General Default Settings, Logs, and Reports Introduction . .37 Changing general default settings . .38 Changing the default paper size for the paper input tray . .38 Changing sound volume . .39 Changing the language on the display panel . .41 Restoring factory defaults . .41 Managing logs and reports . .42 Printing the fax activity log . .43 Setting the fax activity log to print automatically . .44 Printing a fax call report . .45 Setting when the fax call report prints. .45 Including the first page of each fax on the fax call report . .46 Printing a one-touch, speed-dial, and group-dial report . .47 EN Contents 5 Printing the control panel menu structure . .47 Printing a configuration report. .48 Printing the block fax list . .48 Printing a PCL font list . .49 Printing a PostScript font list . .49 Printing all fax reports . .50 Printing a T.30 protocol trace report . .50 Setting when the T.30 protocol trace report prints . .51 4 Faxing Introduction . .53 Sending faxes . .54 Sending faxes to one recipient . .55 Quickly programming speed-dial codes or one-touch keys . .55 Sending faxes to multiple recipients . .57 Sending a fax at a future time . .59 Redialing manually . .60 Using the Contrast button to adjust the contrast for the current fax or copy job . .61 Adjusting the resolution for the current job . .62 Canceling the current fax job . .64 Canceling a fax job using Fax Job Status . .64 Receiving faxes . .65 Receiving faxes when you hear fax tones . .65 Reprinting faxes . .66 Blocking or unblocking fax numbers . .67 Advanced send fax features and settings . .69 About speed-dial codes, one-touch keys, and group-dial codes . .70 Programming speed-dial codes and one-touch keys . .71 Programming a one-touch key for alternate long distance . .73 Programming group-dial codes . .74 Deleting all speed-dial codes, one-touch keys, and group-dials codes . .76 Using Manual Dial . .77 Sending a fax by dialing from a telephone . .77 Inserting a pause or wait into a fax number . .78 Using dialing characters . .78 Changing the information in the fax header . .79 Changing the default contrast and resolution for outgoing faxes. .81 Selecting tone- or pulse-dialing mode. .82 Changing how the product redials . .83 Inserting a dial prefix. .84 Changing the detect dial tone setting . .85 6 Contents EN Advanced receive fax features and settings . .86 Using fax forwarding . .87 Requesting a fax from another fax machine (polling) . .88 Clearing faxes from memory . .89 Changing how the product answers incoming faxes. .90 Changing answer ring patterns . .91 Enabling an extension phone . .93 Changing the silence-detect mode . .94 Changing autoreduction for incoming faxes . .95 Enabling stamp received faxes . .96 Setting error correction . .97 Faxing using the software . .98 Sending faxes from the software . .98 Receiving faxes to your computer. .99 Customizing your own fax cover sheet . .100 5 Printing Introduction . .103 Printer drivers . .104 Choosing a printer driver. .104 Gaining access to the printer driver . .105 Printer tasks . .106 Printing on letterhead and envelopes . .107 Printing on special media . .109 Stopping a print job. .111 Saving toner when printing drafts . .111 Printing on both sides of paper . .112 Printing multiple pages on one sheet of paper . .114 Creating and using watermarks . .114 Printer settings . .115 Changing the resolution . .115 Saving printer settings for different print jobs . .116 Printing Tips . .117 Tips for printing custom sizes . .117 Tips for printing envelopes . .117 Tips for printing labels . .118 6 Copying.