REQUEST FOR PROPOSALS FOR CONSTRUCTION MANAGER AT RISK SERVICES Where the Construction Manager is also the Constructor ONE STEP SELECTION PROCESS ALVIN INDEPENDENT SCHOOL DISTRICT ALVIN ISD HIGH SCHOOL # 4 PROJECT ISSUED AUG, 7, 2018 1 TABLE OF CONTENTS Cover Sheet ............................................................................................... Page 1 Table of Contents ....................................................................................... Page 2 Advertisement ............................................................................................ Page 3 RFP Schedule Summary ............................................................................ Page 4 Selection Process ...................................................................................... Page 5 Construction Manager Ranking Criteria ...................................................... Page 6 Submission Format .................................................................................... Page 9 General Project Information ........................................................................ Page 11 Project Specific Information ........................................................................ Page 12 Pre-construction Services .......................................................................... Page 13 General Condition Fee ............................................................................... Page 14 Construction Manager’s Fee ...................................................................... Page 16 Cost of Work Items ..................................................................................... Page 16 School District Expectations for CM @ Risk ............................................... Page 17 Proposal Forms .......................................................................................... Page 19 Attachment “A” Special Owner Requirements ............................................ Page 21 Attachment “B” Supplementary Conditions to the A133-2009 .................... Page 26 Insurance and Bond Requirements for Contractors .................................... Page 35 Prevailing Wage Rate Determination Information ....................................... Page 40 Supplementary Instructions to Proposers…………………………………….. Page 42 Required Supplementary Forms Attachment “C” Proposal Evaluation Waiver ......................................... Page 44 Attachment “D” Felony Conviction Notification ..................................... Page 45 Attachment “E” Conflict of Interest Questionnaire ................................ Page 46 Attachment “F” Certification of Criminal History .................................... Page 47 Attachment “G” Exec Order 12459 Debarment ……………………….... Page 48 Attachment “H” Cost Form ………………………………………………… Page 49 Attachment “I” Supplementary Conditions A201-2007 ……………………… Page 50 2 ADVERTISEMENT Request for Proposals from Construction Managers at Risk (CM@R) for Alvin Independent School District’s High School # 4 Alvin Independent School District will receive Competitive Sealed Proposals for the selection of a Construction Manager at Risk for the Alvin Independent School District’s High School # 4 Project, pending final Board of Trustee approval. Selection will be based on a One Step Process, with CM@R selected based on qualifications and then proposed fees. Proposals shall be received no later than 10:00 AM on Tuesday, August 28, 2018 at Alvin Independent School Districts Administration Building Board Room, 301 East House Street, Alvin, Texas 77511. A Pre-Proposal conference will take place on Thursday, August 16, 2018 at 10:00 AM, at Alvin Independent School Districts Administration Building Board Room, 301 East House Street, Alvin, Texas 77511 The selected Construction Manager’s services shall include, but are not limited to, assisting Alvin ISD and Huckabee Architects with review of design and construction documents for constructability, cost estimating, project schedule and phasing during the pre-construction phases of the Project. The successful proposer would then provide services during construction of the Project thereafter as a Construction Manager at Risk. CM@R Proposal information packages will be made available after Tuesday, August 7th, 2018 and can be obtained from: Huckabee Architects One Hughes Landing 1800 Hughes Landing Boulevard, Suite 701 The Woodlands, Texas 77380 (281) 520-4995 Attn: Michael Lovaglio, [email protected] Alvin Independent School District reserves the right to waive any informality and to reject any or all Proposals. 3 RFQ SCHEDULE SUMMARY STEP ONE 08/05/2018 & 8/12/2018 Advertising for RFP 8/07/2018 RFP Documents Released 8/16/2018 @ 10:00 am - AISD Pre-Proposal Meeting 8/28/2018 @ 10:00 am - AISD Receipt of RFP’s and opening * 9/5/2018 CM Selection Deadline to AISD BoT Agenda 9/11/2018 @ 7PM - AISD Alvin ISD Board of Trustees to Award CM Note: 1. This schedule is preliminary and may be modified at the discretion of the Owner. *All proposals received by the proposal due date will be opened for the sole purpose of recording the names and the proposed fees of the Construction Manager firms submitting written qualifications. 4 SELECTION PROCESS The selection process for this project will be accomplished in a one-step process as provided in the Texas Public Education Statute, Chapter 44, Sub chapter B. The District will receive, publicly open, and read aloud the names of the proposers submitting a Competitive Sealed Proposal. After the date of opening the Competitive Sealed Proposal, the District will evaluate and rank each submission in relation to the criteria set forth in the Request for Construction Management at Risk Qualifications. The final selection of a Construction Manager at Risk for this project will be based on a combined evaluation of qualifications and cost of services to determine the best value to the District. The District reserves the right to waive any informality and to reject any or all Proposals. By submitting a proposal, the Proposer agrees to waive any claim it has or may have against the Owner, the Architect and their respective employees, arising out of or in connection with the administration, evaluation, or recommendation of any proposal; waiver of any requirements under the Proposal Request and Qualification Submittal; and acceptance or rejection of any proposals; and award of the Contract. Submissions will be evaluated and ranked by the selection committee. The ranking is based upon the following criteria and weights: 5 CONSTRUCTION MANAGER RANKING CRITERIA 1.1 GENERAL A. The Owner shall use the following criteria for ranking the proposals and for designating the higher ranked Proposers with which it desires to negotiate. Upon ranking of the firms, the Owner shall enter into negotiations with the Proposer that has the lowest fee schedule and an evaluation grade of 80% or better. This Proposer will be ranked as the number one firm with each of the higher priced Construction Managers (with a score of 80% or higher) given ranking of 2nd, 3rd, 4th, etc. If negotiations are unsuccessful, the Owner may continue negotiating with Proposers in order of rank until a contract at a price acceptable to the Owner is agreed upon. The Owner reserves the right to exclude Proposers failing to achieve a minimum total score of 80% from any further consideration for negotiation. The highest ranking firm with which the Owner negotiates a contract at a price acceptable to the Owner will be deemed the Proposer offering the best value to the Owner. Question – Criteria – Source – Scoring Procedures (Score – Factor – Total) 1 – Team Orientation – References – References are asked to evaluate the Contractor’s Teamwork on Construction Manager @ Risk Projects with emphasis on cost estimating, scheduling, and constructability of design and construction documents 10 Points per Reference 1.0 Factor 10 Total Points Available Preferred References (minimum 5) shall be provided BY PROPOSER in Qualification Documents. ARCHITECT AND OWNER WILL NOT SELECT INITIAL REFERENCES. In addition to 5 references selected by Proposer, Owner and Architect may select additional references. Responses from multiple references are averaged and compared with references of other Proposers 2 – Quality of Work – References – References are asked to evaluate the Contractor’s Quality of Work 10 Points per Reference 1.5 Factor 15 Total Points Available Preferred References (minimum 5) shall be listed/provided BY PROPOSER in Qualification Documents. ARCHITECT AND OWNER WILL NOT SELECT INITIAL REFERENCES. In addition to 5 references selected by Proposer, Owner and Architect may select additional reference. Responses from multiple references are averaged and compared with references of other Proposers 3 – Maintaining Schedule – References – References are asked whether or not schedules were met 10 Points per Reference 1.5 Factor 15 Total Points Available Preferred References (minimum 5) shall be listed BY PROPOSER in Qualification Documents. ARCHITECT AND OWNER WILL NOT SELECT INITIAL REFERENCES. In addition to 5 references selected by Proposer, Owner and Architect may select additional reference. Responses from multiple references are averaged and compared with references of other Proposers 4 – Change Orders – References – References are asked to evaluate the Contractor on pricing received by Change Orders and other Proposal 10 Points per Reference 1.0 Factor 10 Total Points Available Preferred References (minimum 5) shall be