York University Board of Governors Notice of Meeting June 22, 2015, 3:00 pm to 6:00 pm th 5 Floor, Kaneff Tower, Keele Campus TAB I. CLOSED SESSION II. OPEN SESSION 1. Chair’s Items (J. Foster) a. Report on Items Decided in the Closed Session 2. Executive Committee (J. Foster) ................................................................................... 1 a. Action Taken on Behalf of the Board ....................................................................... 2 3. President’s Items (M. Shoukri) a. Kudos Report........................................................................................................... 3 b. Overview of the Year Past and Year to Come c. Presentation: Student Representative Roundtable Annual Report (D. Harris; S. Aidid) 4. Academic Resources Committee (H. Wu) .................................................................... 4 a. June Report on Appointments, Tenure and Promotion (for approval, H. Wu) ....... 5 5. Governance and Human Resources Committee (S. Black) .......................................... 6 6. Finance and Audit Committee (O. Ibrahim) ................................................................... 7 a. Budget Plan and Financial Statements (Presentation; G. Brewer) • Approval of Budget Plan 2015-2018 (O. Ibrahim) .............................................. 8 • Approval of the 2015 Audited Financial Statements (O. Ibrahim) ....................... 9 b. Housing Capital Upgrades – (for approval; O. Ibrahim) ........................................ 10 • Vanier and Winters Residences, Keele Campus • Wood Residence, Glendon Campus June 22, 2015 TAB c. Parking Fee (for approval; O. Ibrahim) ................................................................. 11 d. Meal Plan Rates (for approval; O.Ibrahim) ............................................................12 e. Tuition Fees: Masters and PhD Programs in Civil and Mechanical Engineering (for approval; O. Ibrahim) ........................................................................................... 13 f. York Lanes Ground Lease Extension (for approval jointly; O. Ibrahim, Finance and Audit Committee and P. Tsaparis, Land and Property Committee) ...................... 14 7. Land and Property Committee (P. Tsaparis) .............................................................. 15 8. Marketing, Communications and Community Affairs Committee (D. McFadden) ...... 16 9. Other Business 10. In Camera Session CONSENT AGENDA 11. Minutes of the Meeting of April 27, 2015 ........................................................................ i 12. Pension Fund Board of Trustees Appointment ........................................................... 17 13. Annual Policy Re-approval .......................................................................................... 18 • Occupational Health and Safety • Workplace Violence • Workplace Harassment FOR INFORMATION 14. December 31, 2014 Annual Investment Report .......................................................... 19 15. 2014 Employment Equity Annual Report ................................................................... 20 16. 2014 Health, Safety, and Employee Well-Being Annual Report ................................. 21 York University Board of Governors - Minutes Meeting: Open Session 27 April, 2015 at 3:00 pm 5th Floor Kaneff Tower, Keele Campus Present: Regrets: Others: Julia Foster, Chair Vijay Kanwar Noel Badiou Shadiya Aidid Peter Marrone Gary Brewer Angelo Belcastro David McFadden Shawn Brixey Susan Black Earle Nestmann Brittany Crew Bill Boyle Honey Sherman Barbara Crow Darnel Harris Tony Viner Richard Francki Bill Hatanaka Hana Zalzal Rob Haché John Hunkin Manisha Joshi-Vijayan Ozench Ibrahim Alex Kvaskov Zahir Janmohamed Rhonda Lenton Armand La Barge Ran Lewin Robert Lewis Weiling Li David Leyton-Brown Ijade Maxwell Rodrigues Sal Paneduro Gayle McFadden Rose Reisman Janet Morrison Mamdouh Shoukri Roxanne Mykitiuk Dragan Spasojevic Jeff O’Hagan Paul Tsaparis Dan O’Hara Rick Waugh Alice Pitt Randy Williamson Trudy Pound-Curtis Henry Wu Joanne Rider Susan Webb Elaine MacRae, Board Maureen Armstrong, Secretary Coordinator Cheryl Underhill, Assistant Secretary II. OPEN SESSION 1. Chair’s Items The Chair expressed the Board’s appreciation to management for the successful resolution of the labour disruption, and commended Senate for attending to the decisions and actions necessary for students to complete their academic year. Congratulations were extended to: • David McFadden for his appointment as Chair of the Canadian and International Infrastructure Advisory Board of Fengate Capital Management • Vijay Kanwar for the recognition of his achievements as Chair of the Greater Toronto Airports Authority as he completes his term i York University Board of Governors - Minutes a. Report on Items Decided in the Closed Session No decisions were taken by the Board in the Closed Session 2. Executive Committee Ms. Foster noted the report circulated with the agenda. a. Action Taken on Behalf of the Board Documentation included in the agenda was noted. The Executive Committee dealt with the following items of business since the last meeting of the Board: • The appointment of Professor Ananya Mukherjee-Reed as Dean of the Faculty of Liberal Arts and Professional Studies, for a 5-year term commencing 1 July 2015 • The appointment of Ms. Joy Kirchner as the University Librarian for a 5-year term commencing 1 July 2015 • Concurrence with the agreements reached and ratified with CUPE 3903 Units 1, 2 and 3. 3. President’s Items a. Kudos Report The President’s “Kudos” report for the period of February to April 2015 was noted. In his remarks Dr Shoukri spoke of his gratitude to the community for facilitating a swift return to normal operations following the labour disruption, and his confidence that the community will continue to unite in a positive, forward-looking way. York values its contract faculty members highly, and will continue to count on them to deliver high quality education, while recognizing the importance of maintaining an appropriate balance of instructors within the complement. The University is moving forward with its focus on academic planning within the current challenging budget environment. Progress on the Institutional Strategic Directions document was delayed slightly by the strike, but work on this important next stage of planning has resumed. Dr Shoukri also spoke to the following matters: • the appointment of Professor Ananya Mukherjee-Reed as the next Dean of the Faculty of Liberal Arts and Professional Studies, and the new University Librarian, Joy Kirchner. Appreciation was extended to Dean Martin Singer, former University Librarian Cynthia Archer and Interim University Librarian Catherine Davidson for their service • the April 29 federal budget, which included significant opportunities for the University, but also contained less welcome measures, including a freeze on Tri-Council funding. ii York University Board of Governors - Minutes • The province’s intensification of revising the university funding formula aimed at promoting greater differentiation among institutions, and the appointment of former Deputy Minister Sue Herbert to lead the project. • The honorary degree recipients for the 2015 Spring Convocation • The recent announcement of a light rail transit line from Humber College along Finch Ave to York University, which will be a considerable benefit to York students 4. Pan Am / Parapan Am Games Presentation The Board received a presentation from Susan Webb, Chief Communications and Marketing Officer, on York’s campus and outreach activities in conjunction with the upcoming Pan Am / Parapan Am Games, and had the opportunity to meet one of York’s student hopefuls for the Games, Brittany Crew; a copy of the presentation slides is filed with these minutes. 5. Academic Resources Committee Mr Wu spoke to the written report of the Academic Resources Committee, highlighting the Committee’s discussion with the Provost on the impact of the strike, enrolments and the implementation of the SHARP budget model. a. Policy on the Establishment and Designation of Research and Teaching Chairs, Professorships and Distinguished Fellowships Documentation circulated in the agenda was noted. The updated policy is enhanced by the establishment of four types of chairs, fellowships and professorships with clear objectives articulated for each type. It was duly agreed, that the Board approve the Policy on the Establishment and Designation of Research and Teaching Chairs, Professorships and Distinguished Fellowships, and that this Policy replace the current Senate-Board of Governors Policy on Endowed Chairs and Professorships. 6. Finance and Audit Committee a. Budget Plan Update The Provost and the Vice-President Administration and Finance provided a budget planning update; the presentation slides were circulated separately in advance of the meeting and a copy is filed with these minutes. The financial position of the University is worrying. Of greatest significance is the enrolment challenge. Domestic undergraduate and graduate enrolments were under target for 2014-2015, and applications for 2015-2016 were 4.2% below last year. The full impact of the labour disruption is not yet known, and domestic enrolments for Fall 2015 are vulnerable. Revenue from tuition fees and Provincial grant funding are at risk with declining enrolments. International student enrolments have continued to be strong and iii York University Board of Governors - Minutes there is confidence