2021 Employee Handbook Updated January 2021 TABLE OF CONTENTS LETTER FROM THE PRESIDENT .............................................................................................. 1 INTRODUCTION ........................................................................................................................... 2 NONDISCRIMINATION STATEMENT ...................................................................................... 2 BELMONT UNIVERSITY MISSION, VISION AND VALUES ................................................. 3 THE ROLE OF THE BOARD OF TRUSTEES ............................................................................. 4 BELMONT HISTORY ................................................................................................................... 4 I. EMPLOYMENT .................................................................................................................... 5 A. Office of Human Resources .......................................................................................... 5 B. University Staff Advisory Council ................................................................................ 5 C. Staff Responsibilities ..................................................................................................... 5 D. Identification Card ......................................................................................................... 6 E. Automobile Registration and Parking ........................................................................... 6 F. Re-employment ............................................................................................................. 6 G. Reporting Changes in Personal Information ................................................................. 6 H. Job Posting .................................................................................................................... 6 I. Background Checks ....................................................................................................... 7 J. I-9 Verification and E-Verify Compliance .................................................................... 7 K. Transfers and Promotions .............................................................................................. 7 L. Employment of Family Members ................................................................................. 7 M. Personnel File ................................................................................................................ 7 N. Outside Employment ..................................................................................................... 8 O. Current Employees in Adjunct Teaching Roles ............................................................ 8 P. Leaving Belmont ........................................................................................................... 8 Q. Reductions to Employment ........................................................................................... 9 R. Training and Professional Development ....................................................................... 9 II. COMPENSATION ............................................................................................................... 10 A. Performance Management ........................................................................................... 10 B. Definitions of Employment Status .............................................................................. 10 C. Non-Exempt Employees and Exempt Employees ...................................................... 11 D. Work Schedules and Overtime .................................................................................... 11 E. Critical Services and Emergency Personnel ................................................................ 11 F. Payroll Schedules ........................................................................................................ 12 G. Holiday Pay ................................................................................................................. 12 H. Call-Back Pay .............................................................................................................. 12 ii - Belmont University Employee Handbook – revised January 2021 I. Payroll Deductions ...................................................................................................... 12 J. Service Awards ........................................................................................................... 13 K. Positions Funded by Grants or External Contracts ..................................................... 13 III. Time Off ............................................................................................................................... 14 A. Absent with Pay .......................................................................................................... 14 Bereavement Leave ..................................................................................................... 14 Holiday Leave ............................................................................................................. 14 Jury/Subpoena Duty .................................................................................................... 15 Military Training ......................................................................................................... 15 Parental Leave ............................................................................................................. 15 Sick Leave ................................................................................................................... 16 Vacation Leave ............................................................................................................ 17 Faculty Paid Medical Leave (FPML) .......................................................................... 20 Faculty Absence from Class ........................................................................................ 20 Catastrophic Leave Donation Policy ........................................................................... 20 B. Absent Without Pay .................................................................................................... 20 Family Medical Leave Act (See FMLA Poster – Appendix 1) ................................... 20 Calculations for FMLA Intermittent Leave for Faculty .............................................. 22 Military Family Leave Entitlements Under FMLA .................................................... 23 Tennessee Maternity and Paternity Leave................................................................... 23 Uniformed Services Employment and Re-Employment Rights Act ........................... 23 IV. Employee Benefits ............................................................................................................... 25 A. Insurance Benefits ....................................................................................................... 25 Health Insurance .......................................................................................................... 25 Dental Insurance .......................................................................................................... 25 Vision Care Plan .......................................................................................................... 25 Tax Saving Spending Accounts .................................................................................. 25 Life Insurance .............................................................................................................. 26 Optional Life Insurance ............................................................................................... 26 Long-Term Disability Insurance ................................................................................. 26 Workers’ Compensation Insurance ............................................................................. 26 Continuation of Insurance Benefits (COBRA) ........................................................... 26 Health Benefits for Pre-65 Retirees ............................................................................ 27 Supplemental Insurance .............................................................................................. 27 B. Social Security ............................................................................................................. 27 C. Tuition Reduction Benefit for Undergraduate Programs ............................................ 27 iii - Belmont University Employee Handbook – revised January 2021 D. Tuition Exchange Program .......................................................................................... 30 E. Employee Tuition Reduction for Graduate Programs ................................................. 30 F. Retirement Plan Options ............................................................................................. 31 G. Faculty Phased Retirement .......................................................................................... 32 H. Athletic Pass ................................................................................................................ 32 I. Retirement Gift ............................................................................................................ 32 J. Employee Assistance Program (EAP) ......................................................................... 32 K. Health Services and Belmont University Pharmacy ..................................................