Minutes of District Scout Council Annual General Meeting Wednesday 19th June 2019, 7:30pm Milton Bryan Campsite Item Discussion and Decisions 1 Welcome By District Chairperson Steve Calder (SC) welcomed everyone to the District AGM for 2019, with a special welcome to Gerry Pope (ACC International). 2 Apologies For Absence A list of apologies from non-attendees was read out. A full list of attendees and apologies is attached to the end of these minutes. 3 Approval of the minutes of the AGM held on 28th June 2018 The minutes of the previous AGM were reviewed and were agreed to be correct. Proposed by Kenny Richards, seconded by Emma Panton. 4 To Receive And Approve The Annual Report Of The District Executive Committee, Including The Annual Statement Of Accounts For The Year Ended 31st December 2018 For most of 2018, the District was without a Treasurer; therefore SC had been acting Treasurer and as such presented the annual accounts. During the course of presenting the report it became apparent that some rows had become misaligned in the report, but his has not impacted the total Income and Expenditure summary. This has now been corrected and a copy of the updated report is attached to the end of these minutes. The following questions were received; answers are based on the corrected version of the report. Q: Question from floor regarding increase in badge revenue A: This relates to an increase in sale of badges Q: Question from floor regarding software / licences A: This relate to : PRS Performing Arts Licence the District requires to play live music OSM licences Q: Question from the floor regarding the £1,115 attributed to AGM expenditure A: This should have been assigned to training and was for an external supplier to deliver a first aid course. This took the stated training expenditure from £360 to £1475 Q: Question from the floor regarding the Grant expenditure A: This was a grant given to support members of the District attending Jamboree Q: Question from the floor regarding why no Explorer expenditure was recorded. A: This should have read £593 Other key points to note from the report are: The District is in the process of moving bank accounts from Barclays to Lloyds. Further information will be made available as this progresses. A new Financial Management Policy is being written. This will be made available for review by the end of 2019 quarter 3. Ampthill and Woburn District Scout Council, Registered Charity Number 297192, www.AmpthillandWoburnDistrictScouts.org.uk Part of The Scout Association, Gilwell Park, Chingford, London, E4 7QW, United Kindom, www.scouts.org.uk Registered Charity Number 306101 (England and Wales) SC038437 (Scotland) Incorporated by Royal Charter 1 Minutes of District Scout Council Annual General Meeting Wednesday 19th June 2019, 7:30pm Milton Bryan Campsite 5 Approval Of The District Commissioners Nomination For District Chairperson Mark Hassall (MH) nominated Steve Calder. Seconded by Tracey Merridan and duly elected as Chairperson 6 Election Of District Treasurer Emma Panton was co-opted as acting Treasurer during 2018. Nominated this year by Karen Calder, seconded by Brian Barrow and duly elected as Treasurer. 7 Election Of District Secretary There was no nomination for the post of Secretary. The search will continue and it was agreed they an appropriate person can be co-opted to the Executive when identified. 8 Approval Of The District Commissioner’s Nomination Of Members To The District Executive Committee MH’s nomination of Ruth Marienfeld and Brian Barrows was approved by the floor. Jonathan Smith nominated Peter Misson, seconded by Karen Calder 9 Election Of Nominations From The District Scout Council To Serve As Nominated Members Of The Bedfordshire County Scout Council Adult nomination: Jonathan Smith, seconded by Karen Calder Youth nomination: Harry Smith, seconded by Louise Rutt 10 Appointment Of Examiner For 2019 Natalie Coleman, was proposed by Steve Calder and seconded by Jonathan Smith. 11(a) DC’s Report MH presented the annual DCs report. A copy of this report is contained within the overall Annual Report. 11(b) Awards Gerry Pope (ACC International) presented an award on behalf of Bedfordshire County Scout Council to Ampthill and Woburn Explorers, in recognition of having the best membership growth rate in 2018. MH presented an Award/Medal of Merit to Steve Calder MH announced Karen Calder has been awarded the Silver Acorn – to be presented at a later date. 12 Closure of Meeting SC thanked everyone for attending. Special thanks were given to Dawn Britten for acting as the meeting secretary and taking the minutes. Meeting closed at 8.25pm. Ampthill and Woburn District Scout Council, Registered Charity Number 297192, www.AmpthillandWoburnDistrictScouts.org.uk Part of The Scout Association, Gilwell Park, Chingford, London, E4 7QW, United Kindom, www.scouts.org.uk Registered Charity Number 306101 (England and Wales) SC038437 (Scotland) Incorporated by Royal Charter 2 Minutes of District Scout Council Annual General Meeting Wednesday 19th June 2019, 7:30pm Milton Bryan Campsite Attendees Andrea Baulk ASL – Barton Brian Barrow District Exec Committee member Clover Heather DESC David Yirrell District Training Manager Dawn Britten Group Secretary – Flitwick Emma Parton District Treasurer Gerry Pope ACC International Harry Smith District Youth Commissioner Helen Draycott SL – Badger Hill James Britten AESL – Brocks Jonathan Smith GSL – Flitwick Julie Richards CSL – Toddington / Campsite Booking Secretary Karen Calder GSL – Toddington Kenny Richards CSL - Toddington / Campsite Warden Kevin Dolling ADC Support Louise Rutt ADC Beavers / BL – Flitwick Mark Hassall District Commissioner Peter Misson SL – Flitwick Ruth Marienfeld GSL – Aspley Guise / AAC Chair Steve Calder District Chairperson Tracey Meridan ADC Cubs Apologies Geoff Hulance District President Nigel Taylor District Training Advisor Alison Playle Group Chair - Thrift Vale Bob Calver County Treasurer Deborah Gilbey SA - Flitwick / AAC Member Karen Blomfield GSL - Ampthill Liz Miller GSL - Barton Martin Wesley County Commissioner Rita Lewis County Secretary Scott Roberts County Chair Ampthill and Woburn District Scout Council, Registered Charity Number 297192, www.AmpthillandWoburnDistrictScouts.org.uk Part of The Scout Association, Gilwell Park, Chingford, London, E4 7QW, United Kindom, www.scouts.org.uk Registered Charity Number 306101 (England and Wales) SC038437 (Scotland) Incorporated by Royal Charter 3 .