Quarterly Progress Report of Pune Municipal Corporation Time Period: April toJune 2008 PART II PROGRESS AT CITY LEVEL PUNE MUNICIPAL CORPORATION MAHARASHTRA Mandatory Reforms at City Level No Year of Commitment as per the MoA for the current Progress Cumulative progress during the financial year completion financial year made L1 E-GOVERNANCE APPLICATIONS (using IT, MIS, GIS) a Appointment of State-level Technology STATE LEVEL REFORM Consultant as State Technology Advisor b 2006-07 Yes Preparation of Municipal E-Governance Design Price Waterhouse Coopers as a ERP consultant prepared MEDD on the basis of Document (MEDD) on the basis of National National Design Document as per NMMP. Design Document as per NMMP c 2006-07 Yes Assessment of MEDD against National E- Price Waterhouse Coopers as an ERP consultant assessed MEDD against National E- Governance Standards (e.g. Scalability, intra- Governance Standards. operability & security standards etc.) d 2005-06 Yes Corporation has identified some E Governance activities such as Online tender submission, works management system, online building permission system, and birth & Finalization of Municipal E-Governance Death certificate, self-assessment of PT, online payment of PT.and complaint redressal implementation action plan for the city system is now operational in PMC. The ERP consultant by looking over all existing softwares of PMC, prepared E-Governance implementation action plan for the city and is working accordingly. e Undertaking Business Process Reengineering Yes 2007-08 Appointment of ERP Consultant has been done. They have undertaken the BPR. (BPR) Prior to migration to e-governance systems f Appointment of Software consultant(s)/ agency Yes 2006-07 ERP consultant has been appointed . for development, deployment and training g Yes 2006-07 Following services are now operational under PPP. 1) Kiosks in 144 wards for P.T. Exploring PPP option for different E-Governance services payment and birth/death certificate. 2) Front end sys of CFC. 3) e-tendering. , 4) octroi h Defining monitorable time table for Yes 2007-08 Moniterable timetable is defined by ERP Consultant. They are working on the same. implementation of each E-governance initiative that is being taken up i Ongoing implementation of E-governance Yes 2007-08 ERP consultant- PWC is working on the implementation of E-Governance initiatives initiatives, against monitorable time-table against monitorable timetable. k i Geographic Information System (GIS) Yes 2006-07 P.T. partly completed, mapping of other services on GIS platform is under progress. Road mapping, water supply line mapping completed. Mapping of Sewerage line completed. Base map is ready. ii Municipal Area Networking (MAN) Yes 2007-08 Municipal Area Networking (MAN) of corp. is over. 2006-07 iii Kiosk Yes Kiosks in 144 wards will be installed and would be available for P.T. payment and birth/death certificate by Mar 2008. 50 Kiosks installed & are in operation. vi Web Portal of P.M.C. Yes 2005-06 Web portal of PMC - http: www. punecorporation .org is working L2 ACCOUNTING REFORMS a 2005-06 Resolution Yes GR. No. Lekhasu /102004/71/P.K.-5/04/UD-31 dt. 6.7.2005 has already been issued by the Govt. in this regard. b Appointment of consultants for development of state 2006-07 STATE LEVEL REFORM wide Municipal Financing Accounting Manual c 2006-07 Completion and adoption of Municipal Financial Yes S. R. Baltiboi and company has prepared Municipal Financial Accounting Accounting Manual, in line with NMAM or otherwise Manual in line with NMAM. Corporation has adapted the same. d 2005-06 GO/Legislation/Modification of Municipal finance STATE LEVEL REFORM rules for migrating to the double entry accounting system e 2006-07 Training of personnel Yes Consultant M/s Batliboi and company identified and trained the staff on double entry accounting system and the codes. f 2005-06 Appointment of field-level-consultant for Yes PMC has appointed M/s Batliboi and company to implement the accounting implementation at the city-level reforms at the city level. g 2005-06 Notification of cut-off date for migrating to the double- Yes The cut off date to migrate to the double entry is notified. entry accounting system h 2006-07 Re-engineering of business to align with accrual based Yes M/s Baltiboi and Company as consultant for accounting reforms & PWC as accounting system (aligning all commercial and ERP consultant has been appointed & they completed BPR activity. financial processes such as procurement, revenue collection, Payroll, works contracts, etc.) i 2007-08 Completion of registers and Valuation of assets and Yes Balance sheet of 1-4-2006 has been prepared for which valuation of assets liabilities and liabilities has been done. j Drawing up of Opening Balance Sheet (OBS) 2006-07 i Provisional OBS Yes OBS 1-4- 2006 is prepared by M/s Baltiboi and Company. ii Adoption of provisional OBS. Yes Adopted. Yes Finalized. Iii Finalization of OBS. Under K 2007-08 Full migration to double entry accounting system progress l 2007-08 Production of financial statements (income- Under expenditure accounts and balance sheet) progress Under M/s Baltiboi and Company as consultant for accounting reforms & PWC as m 2007-08 Audit of financial statements progress ERP consultant has been appointed. Re-engineering of business to align with Under accrual based accounting system is completed.Balance sheet of 1-4-2006 has n 2007-08 Adoption of accounts progress been prepared & is adopted . The further activities are in progress. Under o 2007-08 Preparation of outcome budget progress p 2007-08 Complete re-vamp of the Public Financial Under Management (PFM) cycle, which includes internal progress accounts Yes Done by Fitch.Pune Municipal Corporation has AA- rating. q 2008-09 Credit rating of ULB/parastatal (if required) Any other reform steps being undertaken (please use s additional space to specify) 2006-07 i Capacity building of all PMC staff Yes Capacity building of all PMC staff for migration to Double entry Accounting system has been done through several trainings. 2005-06 ii. Disclosures and public information Yes Public information like Property tax, tenders, DC rules, total mun budget CDP, DPR, annual accounts, QPR of budget is disclosed on website and implementation of RTI . L3 CITY PLANNING FUNCTIONS All core municipal services are delivered by the ULB Yes 2005-06 i. Delegation of powers by Commissioner to H.O.D. The powers of commissioner about tendering upto 10 lacks, financial and Zonal officers sanction upto 25 lacks, building. permissions, sky signs and permits, slum rehabilatation and encrochment removel are delegated to H.O.D., zonal officers L4 PROPERTY TAX a 2006-07 Enhancing coverage of property tax regime to all Yes About 6,00,000 properties have been assessed. The coverage of Properties on properties liable to tax the basis of G.I.S. mapping is also in progress. b Elimination of exemption Yes Previously u/s 132 of BPMC Act, 1949 all public charitable religious, educational, social institutional properties number 1562 were exempted from general tax. Now PMC passed a resolution that only public charitable, religious, primary educational institutes be exempted. Institutions like non- aided engineering, management, medical, commercial hospitals are identified and exemptions eliminated. Hospitals, hotels, restaurants having RV above 10000 are taxed by spl. Conservancy tax. c Migration to Self-Assessment System of Property Yes PMC. Has all ready started online self-assessment modules where citizen can Taxation get their property self assessed. 2005-06 a. Setting up a Committee/ Team to draft/ amend ------------ legislation 2006-07 b. Stakeholder consultations ------------ d Setting up a non-discretionary method for Yes Completed, based on ready reckner market value and online assessment determination of Property Tax ( e.g. unit area, etc) started 2005-06 a. Setting up a Committee/ Team to draft/ amend ----------------- legislation 2006-07 b. Stakeholder consultations --------------- e Use of GIS-based property tax system 2005-06 a. Selection of appropriate consultant Yes M/s Weikfield and AIILSG have been appointed for GIS based property tax assessment of all properties. 2006-07 b. Preparation of digital property maps for municipality Yes Digital property maps prepared 2006-07 c. Verification of digital maps and preparation of Under Digital property maps prepared Verification of digital maps and preparation complete database of properties progress of complete database of properties is in process. 2006-07 d. Full migration to GIS system Under Digital property maps prepared Verification of digital maps and preparation progress of complete database of properties is in process. After that full migration will be achieved. f 2007-08 Next revision of guidance values – per year Yes Done Under the current legislation, once ARV is fixed, it can't be changed for any g building unless it is redeveloped or any change in use. However under the Fix periodicity for revision of guidance values new system the guidance value can be changed every year, but will be applicable only for the new properties. h Establish Taxpayer education programme. i 2006-07 a. Local camps for clarification of doubts and Yes Done. The information is available on website, on CFC centers; payment of assistance in form filling PT thru banks, net has been initiated and intimated thru SMS. b.Setting up a website for property tax issues/ FAQs Yes Set. It is on website of Corporation as www.punecorporation.org. etc j Establish Dispute resolution mechanism Yes Already done. Retd Judge has been appointed for arbitration k 2006-07 Rewarding and acknowledging honest tax payers Yes The proposal about rebate has been submitted to the GoM, approval awaited, post that rewarding and acknowledging honest tax payers will be done. l 2008-09 Achievement of 85% coverage ratio Yes 99% achieved. 2007-08 Achievement of 90% collection ratio for current Yes 90% will be achieved.