MEETING AGENDA Meeting: Board of Trustee Date: January 29-30, 2020 Time: 11:00 AM Location: Elizabeth Peratrovich Hall, 320 W Willoughby Ave, Juneau Teleconference: (844) 740-1264 / Session No: 287 008 547 # / Attendee No: # http://thetrust.webex.com Trustees: Mary Jane Michael (Chair), Chris Cooke (Vice Chair), Ken McCarty (Secretary), Verné Boerner, Laraine Derr, Anita Halterman, John Sturgeon Wednesday, January 29, 2020 Page No. 11:00 Call to Order – Mary Jane Michael, Chair Roll Call Approval of Agenda Review of Guiding Principles 6 Ethics Disclosure Approval of Minutes • November 6, 2019 13 Current Bylaws 31 11:05 Mission Moment SHARP Program • Robert Sewell, DHSS Division of Public Health • Rachel Gearhart 11:30 API Governance 12:00 Statutory Advisor Update Adam Crum, Commissioner, Department of Health & Social Services 12:30 Working Lunch / Catered 12:45 Staff Report CEO Update 1:00 Recess 1:05 Assemble at Alaska State Capitol, Room #519 1:30 House Finance Committee Presentation Alaska State Capitol, Room #519 1 Page No. 3:00 Staff Report (continued) CEO Update 3:15 Statutory Advisor Update hand-out • Kristin Vandagriff, Executive Director, Governor’s Council on Disabilities and Special Education • Bev Schoonover, Executive Director, Alaska Mental Health Board / Advisory Board on Alcoholism and Drug Abuse • Lesley Thompson, Acting Executive Director, Alaska Commission on Aging 4:30 Audit & Risk Committee Report / Update 38 • Approval of SFY20 Trust Basic Financial Audit 4:45 Break 5:00 Public Comment • For Public Comment Guidelines click here Recess 2 Thursday, January 30, 2020 Page No. 8:30 Assemble at Alaska State Capitol, Room #532 9:00 Senate Finance Committee Presentation Alaska State Capitol, Room #532 10:30 Call to Order Announcements 10:35 Program & Planning Report / Update 40 • FY20 Change of Intent • FY21 Budget Amendments 11:15 FY21 Budget Approvals • Crisis Now Investment 45 • Addressing Identified Gaps in the Crisis Psychiatric Response System 48 11:45 Break/Lunch Provided 12:15 Finance Committee Report / Update 78 • FY2020 Pay-Out • TADA Transfer Request • AS 37.14.041(b) Compliance 81 1:30 Personnel Matters Executive session – (if necessary) In accordance with the Open Meetings Act, AS 44.62.310(c). 2:15 Re-Entry Orientation 2:30 Trustee Comments 3:00 Adjourn 3:15 - 6:00 Site Visit Re-Entry Simulation Juneau Arts and Humanities Council Bldg 350 Whittier St, Juneau 3 Future Meeting Dates Full Board of Trustee / Program & Planning / Resource Management / Audit & Risk / Finance (Updated – December 2019) • Audit & Risk Committee January 3, 2020 (Fri) • Finance Committee January 3, 2020 (Fri) • Program & Planning Committee January 3, 2020 (Fr1) • Resource Mgt Committee January 29, 2020 (Wed) – Juneau • Full Board of Trustee January 29-30, 2020 (Wed, Thu) – Juneau • Audit & Risk Committee April 22, 2020 (Wed) • Finance Committee April 22, 2020 (Wed) • Resource Mgt Committee April 22, 2020 (Wed) • Program & Planning Committee April 22, 2020 (Wed) • Full Board of Trustee May 20, 2020 (Wed) – TBD • Program & Planning Committee July 28-29, 2020 (Tue, Wed) • Audit & Risk Committee July 30, 2020 (Thu) • Finance Committee July 30, 2020 (Thu) • Resource Mgt Committee July 30, 2020 (Thu) • Full Board of Trustee August 26-27, 2020 (Wed, Thu) – Anchorage • Full Board of Trustee November 18-19, 2020 (Wed, Thu) – Anchorage 1 4 Future Meeting Dates Statutory Advisory Boards (Updated – December 2019) Alaska Mental Health Board / Advisory Board on Alcoholism and Drug Abuse • Executive Committee – monthly via teleconference (First Wednesday of the Month) • January 14-16, 2020 – Board Meeting (Anchorage). Governor’s Council on Disabilities and Special Education • February 4, 2020 – Council Meeting (Anchorage) • February 6-7, 2020 – Joint Key Campaign Efforts w/GCDSE (Juneau) Alaska Commission on Aging • February 10-13, 2020 – Board Meeting (Juneau) 2 5 The Trust’s Guiding Principles / Mission Statement / Trust Budget Process Flowcharts 6 Trust Guiding Principles To improve the lives of Trust beneficiaries, The Trust is committed to: Education of the public and policymakers on beneficiary needs; Collaboration with consumers and partner advocates; Maximizing beneficiary input into programs; Continually improving results for beneficiaries; Prioritizing services for beneficiaries at risk of institutionalization or needing long-term, intensive care; Useful and timely data for evaluating program results; Inclusion of early intervention and prevention components in programs; Provision of reasonably necessary beneficiary services based on ability to pay. Approved 5-12-09, Board of Trustee meeting 7 Trust Mission Statement The Alaska Mental Health Trust Authority (The Trust) administers the Mental Health Trust to improve the lives of beneficiaries. Trustees have a fiduciary responsibility to protect and enhance trust assets in perpetuity for the beneficiaries. The Trust provides leadership in advocacy, planning, implementing and funding of the Comprehensive Integrated Mental Health Program; and acts as a catalyst for change. Approved 5-12-09, Board of Trustee meeting 8 Alaska Mental Health Trust Authority Budget Process Governor’s Office Alaska Office of Management & Budget Legislature (OMB) (Legislative Finance) Mental Health Budget Bill MHTAAR Operating MHTAAR Capital State General Funds (Mental Health Trust Authority (vehicles, long-life facilities, research / Mental Health Budget Authorized Receipts) demonstration projects, 5 years to spend) (GF / MH) Authority Grants Trustees Focus Area Alaska Mental Health Trust Authority Staff Requests for Recommendations Budget Recommendations Recommendations for Ongoing Projects Outside Focus Areas Trust Investment Areas: Statutory Advisors: Governor’s Council on Disabilities & Housing and Long-term Services & Supports, Beneficiary Special Education, Alaska Mental Health Board, Advisory Employment & Engagement, Disability Justice, Substance Board on Alcohol & Drug Abuse, Alaska Commission on Aging Abuse Prevention & Treatment, Work Force Development Stakeholder / Public Input Alaska Brain Injury Network 0/23/2019 9 Annual Mental Health Budget Bill Process June – July July August • • Trustees issue Request for • Focus Area Workgroups prepare RFR budgets due to COO Recommendations (RFR) for the budgets • CFO prepare budget spreadsheets next fiscal year • Program & Planning Committee • Partner boards prepare RFR hears partner board and focus budgets area proposals for budget recommendations August - December September • Trust coordinates with • Trustees meet to discuss partner board and focus area Commissioners and their budget recommendations and approve budget department directors regarding recommendations for the next fiscal year their funding requests for the next • Budget recommendations sent to Governor, Office of fiscal year Management and Budget (OMB) and Legislative Audit (due Sept 15) September - December January - April May • Governor approves or modifies • Legislature in session • Trustees approval final budget budget and sends to Legislature • Trust works with Legislature on for next fiscal year as Mental Health Budget Bill (due budget recommendations Dec 15) • Mental Health Budget Bill adopted Note: timeline represents those items in the green boxes in the chart 01/23/2019 entitled “Alaska Mental Health Budget Process” 10 Grant Approval Process for Authority Grant Funds All annual budgets are approved by the full board of trustees at the September meeting The program & planning A Letter of Interest is Trust program team The CEO makes funding Partnerships committee can approve submitted from reviews the Letter of decisions for applications requests up to $500,000. potential grantee. Interest. If the team up to $100,000. Requests over $500,000 finds the proposal Applications over must be approved by the eligible, the grantee is $100,000 are forwarded program & planning invited to submit an to the program & committee and then application. planning committee. forwarded and approved by the full board of trustees. Trust program officers Funding from annual The program and Focus Area and focus area work project budgets can be planning committee can Funding groups recommend designated throughout approve requests up to the year. If the request $500,000 because Allocations annual specific allocations from focus is less than or equal to trustees have already area fund levels. $100,000, the CEO can approved the money at approve. the fund level. Trust Applications are Applications are reviews submitted monthly by the Proposal Administered Evaluation Committee Mini-Grants and awarded monthly. The potential grantee The emergency request Emergency submits a letter panel is convened within Grants requesting emergency two weeks to determine if funding. the request qualifies. Note: this chart depicts those items included in the teal box labeled “Authority Grants” Revised: 01/23/2019 on the chart entitled “Alaska Mental Health Trust Authority Budget Process” 11 Trust Annual Calendar JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Board Administration Trustee reports due to APOC – xx Mar 15 Trustee committee xx assignments Officer elections xx Board evaluations xx xx CEO evaluation xx Trust Administration Legislature convenes xx Trustees present budget to xx xx House/ Senate Finance Committees Legislature adjourns xx Request for Recommendations xx (RFR) issued to partner boards April 30 Fiscal year ends June 30 xx Fiscal year begins July 1 xx RFRs due from partner boards xx July 30 Advocacy Summit