DATE OF ISSUE: October 23, 2018 GUARANTEED ENERGY SAVINGS PROJECT NOTICE TO OFFERORS It is the responsibility of each Offeror to ensure that its Quote is received at the delivery location listed below prior to the date and time set for the opening of quotes (“Quote Opening Time”), regardless of method of delivery used. No Quote shall be considered if it arrives after the Quote Opening Time, regardless of the reason for the late arrival. All envelopes containing quotes must be clearly marked “QUOTE” and must include the address of the Quote Opening location, the assigned contract, project number and the Quote Opening Date and Time. Project……………………………. GESA – 2018-2 Project Location………………… State Parks & Forestry Central Region, Pennsylvania Funding Agency………………… Department of Conservation & Natural Resources Brief Description………………… The Department of General Services is soliciting Quotes for a project to assist the Department of Conservation & Natural Resources’ facilities in the State Parks & Forests in Central PA to become as energy efficient as possible through installation of energy or water conservation measures, upgrades, and implementation of optimal operation and maintenance procedures. The Department wishes to implement the proposed energy project on an energy performance contract basis. Only Quotes that have a return on investment of less than 18 years and reduce real energy consumption and are funded under a guaranteed performance basis will be considered. Savings or guarantees provided by the successful Offeror will fully offset the project costs involved for the Commonwealth. Pre-Quote Conference………….. November 08, 2018 at 10:00 a.m. in the Keystone Building Meeting Center, Forest Room, 400 North Street, Ground Floor, Harrisburg, Dauphin County, Pennsylvania 17120 Quote Submission Deadline... Thursday, January 17, 2019 at 2:00 p.m. Deliver Quotes To………………… Becky Tomlinson 403 North Office Building 401 North Street NOTICE TO OFFERORS DGS GESA 2018-2 DCNR CENTRAL REGION Harrisburg, PA 17120 Telephone: (717) 705-5946 Fax: (717) 705-2887 Email: [email protected] Contract Numbers ............................ DGS GESA 2018-2 Vendor Registration…………... Offerors must be approved through the ITQ process at date of issue. Register at www.pasupplierportal.state.pa.us Quote Results At…………….. www.dgs.pa.gov Menu Path: State Government > Facilities & Space Management > Energy Savings Programs Proposed Date of Completion….. To Be Determined Quote Period………………….. 60 days allowed from Quote Submission Deadline until Notice of Selection Issuing Office……………………… Becky Tomlinson 403 North Office Building 401 North Street Harrisburg, PA 17120 Telephone: (717) 705-5946 Fax: (717) 705-2887 Email: [email protected] Public Works The Offeror must comply with the Public Works Employment Verification Act: Verification Act 127 of 2012 by submitting to the Department a Commonwealth Public Works Verification Form (“Form”) prior to the award of the Contract. The Department’s directory of small and diverse businesses, including Minority Business Enterprises, Women Business Enterprises, Veteran Business Enterprises, Service-Disabled Veteran Business Enterprises, Disability-Owned Business Enterprises, and LGBT Business Enterprises businesses can be accessed from: http://www.dgs.pa.gov/Businesses/Small%20Diverse%20Business%20Program/Pages/default.a spx#.WNz7Qp3D-Ag 2 NOTICE TO OFFERORS DGS GESA 2018-2 DCNR CENTRAL REGION Request for Quotes For A Guaranteed Energy Savings Project At: DCNR – State Parks & Forestry Central Region, PA Project No. GESA 2018-2 Contract No. GESA 2018-2.1 Tom Wolf Curt Topper Governor Secretary Table of Contents Part 1 – General Information for GESA Firms Part 2 – Information Required from Offerors Part 3 – Evaluation Process and Criteria for Selection Part 4 – Work Statement List of Documents Required to Be Submitted to DGS with Quote Appendix A Quote Signature Page Appendix B Non-Collusion Affidavit Appendix C Quote Security (Bid Bond) Appendix D Small Diverse Business and Small Business Participation Submission Form List of Reference Documents NOT to be Submitted with Quote Appendix E Small Diverse Business and Small Business Listing & Letter of Intent Appendix F Mandatory Requirement Checklist Appendix G Evaluation Committee Technical Scoring Matrix Appendix H Evaluation Committee ECM/Cost Scoring Matrix Appendix I Energy Data Appendix J Site Plan Appendix K Supplemental Provisions for Funding Agency Facility Appendix L Hazardous Material Abatement Information Appendix M GESA Contract Appendix N General Conditions for GESA Contract Appendix O Administrative Procedures for GESA Contract Appendix P GESA Project Design Manual Appendix Q Environmental Statement GESA 2018-2 DCNR Central Region Table of Contents Appendix R Energy Consultant Contract between DGS and Consultant Appendix S Prevailing Wage Rates Appendix T Energy Conservation Measures GESA 2018-2 DCNR Central Region Table of Contents PART 1 General Information for GESA Firms 1.1 Purpose. A. This Request for Quotes (RFQ) provides interested and previously ITQ qualified Proposers with sufficient information to enable them to prepare and submit a Quote for the Service Category of: GESA Contracting As listed in the Commonwealth’s Guaranteed Energy Savings Act Project (GESA) Invitation to Qualify (ITQ) in accordance with the Guaranteed Energy Savings Act requirements of the Commonwealth Procurement Code, 62 Pa. C.S. Sec. 3751 – 3758, as amended. B. All Offerors must qualify through the ITQ process before the RFQ issue date. Each Quote shall consist of three separately submissions: 1) Technical; 2) ECM/Cost; and 3) Small Diverse Business, for consideration by the Department of General Services (DGS) to satisfy a need for construction of a Guaranteed Energy Savings Act project for the Department of Conservation & Natural Resources (aka “DCNR” and referred hereinafter as the “Funding Agency”) located at DCNR State Parks & Forests, DGS No. GESA 2018-2, Central Region, Pa. (“the Project”). The Quote evaluation process, and if the Commonwealth decides to proceed, the construction process, are further described in this RFQ. 1.2 Definitions. A These definitions shall apply to terms used in the RFQ, without conflicting with any definitions in the General Conditions of the GESA Contract: 1. Energy and Resource Management Office – The DGS Office responsible to oversee development of the design by the GESA Contractor and Energy Consultant. The DGS Office responsible to advertise, bid, and awards the contract for this Project. 2. DGS – The Department of General Services. In addition to the definition stated in the ITQ, DGS helps to oversee adherence to design and construction contractual obligations. 3. GESA Contractor’s Professional (Professional) – The GESA Contractor’s licensed PA Registered Professional. 4. Offeror – A GESA firm submitting and signing the Quote in response to this RFQ for consideration by the Commonwealth for the award of a GESA GESA 2018-2 DCNR Central Region Part 1 Contract. The successful Offeror will, if a contract is awarded and fully executed, become the GESA Contractor. 5. Project – The site and associated building(s) and infrastructure improvements. 6. Project Superintendent – GESA Contractor’s person responsible for oversight and management of the construction process. 7. RFQ – Request for Quote, the document issued by DGS to obtain Quotes from firms for award of a GESA contract. 1.3 Issuing Office: A This RFQ is issued by DGS on behalf of the Funding Agency. The Issuing Office is the sole point of contact in the Commonwealth for this RFQ. Offerors should not contact any DGS employees, any consultant or any Funding Agency employees about this RFQ. 1.4 Requests for Information (RFI): A All questions or inquiries regarding this RFQ are to be submitted by use of an RFI. RFIs are submitted to the RFQ Coordinator in writing and should include the Project Name and Project Number. RFIs must be submitted NO LATER THAN the date indicated in the Calendar of Events herein. B Questions will NOT be answered via telephone. All relevant questions and written answers will be issued as a bulletin and become part of this RFQ. DGS shall not be bound by any verbal information or by any written information allegedly supplied by the consultant, the Funding Agency or by DGS that is not either contained within the solicitation documents or issued by DGS through a bulletin. Questions shall not constitute a formal protest of the specifications or of the solicitation. RFQ Coordinator: Becky Tomlinson 403 North Office Building 401 North Street Harrisburg, PA 17120 Telephone: (717) 705-5946 Fax: (717) 705-2887 Email: [email protected] C The RFQ Coordinator will ensure that questions are answered promptly and that all bulletins will be issued to all Offerors who are on the ITQ list as of the release date of this RFQ. Plan holders who requested the RFQ will get the complete bulletin, including any attachments. 1.5 Scope. A DGS is interested in contracting for a full range of energy services and energy- related capital improvements ("energy conservation measures" or "ECMs") at no GESA 2018-2 DCNR Central Region Part 1 initial capital cost for the Project. The ECMs may include but are not limited to: the design, acquisition, installation, modification, maintenance and training of Funding Agency personnel in the operation of existing and new equipment. The ECMs will reduce energy consumption and related costs associated with the heating, ventilation and air conditioning system,