Minutes 16 July 2019 Presented scarecrow prizes 1st Albie & Alex 2nd Vaughan lee 3rd Greenfylde Talk to Phil re buddy for Pippa 1. Apologies for Absence To receive apologies for absence from Councillors unable to attend the meeting . 2. Declarations of Interest To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest. Cllr Shhepherd 12 personal & prejudicial will speak as membere fo public then leave James 0 social member & Swann VP of Cricket Club 12 & 123 V Higgins – 16 works at school Shepherd – 16 – school governor 3. Minutes a) To confirm the minutes of the meeting held on 18 June 2019 as a correct record. b) To consider the Office Action Plan relating to Town Council Meetings. 4. Mayor’s Announcements/Engagements a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements B) To receive the Mayor’s list of engagements between 15 May 2019 and 10 July 2019. Gfylde – Poetr, Art Exhibition, Red Brick building. Daido re new factory – wanat to be I Ilminster looking for sites – high tech eco factory Dep Mayor – Hazelwell Lodge Open Day – really interesting, Openend Peace garden at Swanmead 5. Police Report This agenda item provides an opportunity for the Police to report on any matters relevant to policing in Ilminster. No police report rec’d - in passing asked for mrssage to be passed on to close windows 6. Reports from District Councillors To receive reports from District Councillors. Cllr Hamilton not able to come but will be attending in future SSDC will be contacting Daido direct over potential sites Busy time post election sorting out who is doing what. Transformation is slower than hoped for – have been some glitches ; money has been made available esp for planning. Big delay in processing plng apps - recuiting Plng offcers is very difficult, bringing additional staff to help with dealing the backlog esp validations. The phone system has been playing up - if urgent email Cllr Keitch or Hamilton and they will do their best to help . Update on Cllr positions - Cllr Vijeh leader of Constv. Staff need to be treated with respect - they are doing their best in difficult circumstances. VK – chairs CX and Leaders Group – seat on Heart of ?????? which will be important for Somerset to be included and considered Future for LGov in Somerset ongoing Area West 0 J Baker Ch & R Pailthorpe V Ch - meets meets 3rd Weds in the month Future reports will be alternated between the 2 Cllrs Question – what does Daido make – will it provide extra jobs – probably not - but they do rpvide important jobs in the town Car Charging Point – it is on its way – prices have been received (1 ilchester, 1 Wincanton, 1 Ilminster) - others are likely to follow. Climate Change is being taken seriously at SSDC. Will be a faster charging point. – talking to car companies and supermarkets about provision Find note from SSDC re climate emergency - Local Plan is out for consultation JN CHECK DATES – do we need to take to Cnck 7. Report from the County Councillor for the Ilminster Division To receive a report from the County Councillor. Flooding – what is happening - drains have been cleared but may be not sufficient 8. Reports from Representatives on Outside Bodies To receive reports from Representatives on Outside Bodies. Greenfylde in pack 9. Update From Neighbourhood Plan Development Group To receive an update from the Neighbourhood Plan Development Group including information on recent and future activities and any expenditure requests. Headings on notes - read out by SS and brief description 10. Update from Former Gooch and Housego Premises Working Group To receive an update from the Working Group. Send surveyor info to Cllrs 11. Urgent Decision – Buggy Repairs In accordance with the urgency procedure to formally report the urgent decision to undertake repairs to the buggy at a cost of approx. £4,000. 12. Ilminster Cricket Club - Cricket Pavilion To consider a letter from Ilminster Education Foundation regarding the Cricket Club’s request for a sub-lease instead of a licence on the Cricket Pavilion. 20:12 out of session Speaker 1 - Referred to points in May email – History, Funding, ITC as bankers ; want confirmation that ITC is supportive of what they want tod Speaker 2 - concurs with what SS said Speaker 3 - concurs with what SS said Speaker 4- to give grant funding sitandards to be met for the building – as it is would not be feasible 20:18hrs Cllr Shepherd left mtg back in session Issues discussed include: • Responsibility for legal and surveying costs 20:23hrs out of session 20: 24 back in session RESOLVED – (i) to support the principle (ii) start getting legal 13. Ilminster Cricket Club Rent and other charges To consider a) the rent payable by Ilminster Cricket Club for The Shed in the pre-lease period b) the contribution towards utility charges. (deferred from April Town Council meeting) RESOLVED to Defer Note: 20:26hrs Cllr Shepherd returned 14. Recommendations from the Open Spaces Committee To consider any recommendations from the Open Spaces Committee meeting held on 9 July 2019 RESOLVED as Recs 15. Payments and Virements The Schedule of Payments will be presented for Council’s information. Cllr Wilcock has done the bank recs • Safety glasses • Mobile phones V RADIOS – NOW THEY HAVE RADIOS WILL THE PHONE BILL REDUCE – UNLIKELY – RADIOS USED BETWEEN THE TEAM mobile used for suppliers etc • Safety aspects and check in for lone working • Bedding plants – will wild flowers reduce costs – not likely to be able to use in hanging baskets , troughs or Minster flower bed. Likely to increase costs and wild flower seed will have to be bought for use in other areas 16. Crewkerne and Ilminster Strategic School Review To consider whether or not the Town Council wishes to comment on the Crewkerne and Ilminster Strategic School Review. A complete set of documents can be viewed / downloaded from https://www.somerset.gov.uk/crewkerne-and-ilminster-strategic-school-review/ Understand that report is being looked at again 5 options 0 new bit will update the options - includes the option to do nothing. There are financial pressures. Principle is that there will be a 2 tier system 17. Market House Roof In November 2018 the Council considered an estimate for repairs to the Market House roof; it was resolved to revisit the need for work and the cost in the next financial year. This item is therefore re-presented for consideration. RESOLVed go det qquotes an get it moving before ewiwnter 18. Appointments to Committees and Outside Bodies To consider (i) Appointment to Committees –to confirm the appointment of Councillor Hamilton to Committees AGREED Cllr Hamilton to sit on Open Spaces, Cllr Burton on PHT (ii) Appointment to Neighbourhood Plan Development Group - to appoint a Councillor to the Neighbourhood Plan Development Group following Cllr James’ decision that he did not wish to be part of the Group Cllr James will remain Mtg closed at 20:47 hrs Local Plan Consultation – remind Cllrs and put on ITC website .