Minutes of 28th Co-ordination Meeting of UGBO 1 GOVERNMENT OF INDIA CENTRAL WATER COMMISSION UPPER GANGA BASIN ORGANISATION Phone : 0522-2715832, ” /Janhavi Sadan Fax : 0522-2719834 /Indira Nagar E-Mail : [email protected] /Lucknow-226016 : 30 03 Minutes of the 28th Co-ordination Meeting of UGBO dated: 28th March, 2017. The 28th Co-ordination Meeting of UGBO, CWC was held under the Chairmanship of Shri S.K.Sibal, Chief Engineer, UGBO, CWC, Lucknow on 28.03.2017 in the Conference Room of UGBO, CWC, “Janhavi Sadan”, Lucknow to discuss the issues concerning UGBO, CWC. A copy of the Minutes of Meeting is enclosed for information and further necessary action. 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The list of participants present is enclosed as Annexure-I. At the outset, Shri S. K. Sibal, Chief Engineer, UGBO, CWC, Lucknow welcomed all the participants and requested Shri Shiva Prakash, SE (C) to take up the agenda for the meeting. The gist of the discussions held on various agenda items is as under:- 1. Rationalisation of Manpower at Site, Sub-division, Division and Circle in respect of Work Charged Staff as per the observation of Member(RM): Chief Engineer, UGBO, CWC, Lucknow stated that Member(RM) vide his note 4/MCRM/General/2017/43 dated 22.03.2017 has asked to optimise posting of staff on all existing sites, sub-division, Division and new sites to be opened so as to be ready for oncoming flood season from 1st June, 2017. In this regard, it was intimated that as per data available with this office, out of 472 W/C staff (except OB Engine, MV Driver, Carpenter, Mechanic, Electrician) under UGBO, 141 nos. are posted at Regional Office, Circle Office, Division and Sub-divisions. Details are enclosed at Annexure-II. SE’s of both the Circle intimated that because of shortage of Regular Establishment, work at Circle, Division, Sub-division is being managed by the W/C Staff. CE, UGBO desired that the utility of each W/C staff posted in place of Regular Establishment alongwith the Work being done by them may be intimated. Further, out of these which work can be managed by alternative way may also be suggested. 10 nos. of new Level & Inflow Forecast stations has been added in this season for which forecast will be issued by the CWC (HQ). Hourly data at these new FF stations and their base stations will be needed from 1st June, 2017. A workable arrangement may be suggested by both the SE,s. The exercise may be completed by both the Circle and detailed action taken note as discussed may by intimated by 15th April,2017. (SE, HOC, VNS/DDN) 2 Minutes of 28th Co-ordination Meeting of UGBO 2. Inspection of Sites and submission of Inspection Report in RD-16 Inspection of sites is being carried out by the SDE/EE/SEs. As per norms joint inspection is to be carried out by EE/SDE and Inspection Report is to be submitted. However it is seen that the joint inspection is not being carried out, which is affecting the quality of checking of data. It was desired by the CE, UGBO that w.e.f. 1st April, 2017 EEs/SDEs may conduct Joint Inspection failing which their Inspection will be treated as null and void and ATP may not be approved by the controlling officers. Random checking of data collected at site may also be carried out by the Inspecting Officers. If the staff posted at site is not carrying out properly all the measurements viz hydrological, sediment, water quality, suitable disciplinary action may be taken, so that the staff posted at site become sensitive to their duties and erring staff can be punished. Further, as discussed earlier and circulated by the SE, H.O.Circle, CWC, Varanasi, inspection of the telemetry system is also to be carried out. Presently the same is not being carried out by most of the SDEs/EEs. From 1st April, 2017, all the Inspecting officer shall attach Joint Inspection Report alongwith the Inspection Report of Telemetry System. Sample copy of Inspection Report Telemetry system is attached as Annexure-III. (SE, HOC, VNS/DDN, EE, MGD-I/MGD-II/MGD-III/HGD) 3. Status of restoration of existing Telemetry System Detailed discussion was held on the issue of restoration of existing telemetry system. Site wise status is attached as Annexure-IV. It was desired by the CE, UGBO that all the stations shall be made operational by 30th May, 2017. Sites (Birdghat, Kakardhari, Shardanagar, Dabri, Bareilly) where tower has been planned, its construction may be taken up of on priority and completed by 15th May, 2017. It was decided that the drawing for Tower as shown in new Telemetry station tender document may be adopted as a Model drawing for estimate and tender purpose. It was also clarified that this work is of continuing nature of 11th Plan. It was informed that the telemetry system of Srinagar, Rudraprayag, Nandkeshari which had been washed out in flood of 2013 have been included in the Tender for new telemetry system. As such, the number of existing stations, henceforth shall be reckoned as 42 instead of 45. At Elgin Bridge site, the installation Level may be provided to the Firm without waiting for further lowering of water level, so that the PTB can be constructed by the Firm by 15th May, 2017. At Bansi site, EE, MGD-I may make the necessary payment to PWD for cutting of Road, so that the Orifice Tube, HDPE Pipe can be laid out and connected to PTB by 15th May, 2017. At Rishikesh site, EE, HGD may take immediate necessary action for the carrying out Civil Works for the Telemetry system and complete it by 15th May, 2017 so that the HDPE/Orifice 3 Minutes of 28th Co-ordination Meeting of UGBO Tube can be laid out that has got disturbed/damaged due to Ghat renovation work undertaken by Uttarakhand Govt. EE, MGD-II may shift the bubbler of Narora on the concrete wall towards pondage area of barrage, so that the problem of siltation may be avoided and water level system could become functional. Further after discussing the matter with the State Govt. of UP, I&WRD may be intimated that CWC is installing the bubbler on the concrete diaphragm wall at Lucknow pursuant to these discussions, if no approval is forthcoming from their end. This may be informed to them during discussions. It was also decided that the proportionate payment of Maintenance charges to the Firm may be released by the respective Divisions for the sites that have been made operational. The charges may be worked out from the date of their operationalization. SE’s of respective Circle may ensure that the works to done from CWC end are completed by 15th May, 2017 positively, so that the sites are operational by 31st May, 2017 otherwise the responsibility may be fixed. It was also desired that the site wise booklet for each site may be prepared showing therein the geographical location viz latitude & longitude, layout plan, inventory, photograph etc. for future reference. (SE, HOC, VNS/DDN, EE, MGD-I/MGD-II/MGD-III/HGD) 4. Publication of Year Books The following status of publication of Year Books under UGBO was intimated during the meeting: Sl. Published Present Status Year Book Nos. River No. by 1 Ganga (main stem) HOC, VNS Published 1 Ghaghara HOC, VNS Published Water Year Book 1 Sone HOC, VNS Published 1 for 2015-16 1 Small Tributaries HOC, VNS Published 1 Ramganga HOC, DDN Published 1 Gomti HOC, DDN Published Total 6 1 Ganga (main stem) HOC, VNS Published 1 Ghaghara HOC, VNS Published Water Quality Year 1 Sone HOC, VNS Published 2 Books for 2015-16 1 Small Tributaries HOC, VNS Published 1 Ramganga HOC, DDN Published 1 Gomti HOC, DDN Published Total 6 1 Ganga (main stem) HOC, VNS Published 1 Ghaghara HOC, VNS Published Sediment Year 3 1 Sone HOC, VNS Published Books for 2015-16 1 Ramganga HOC, DDN Published 1 Gomti HOC, DDN Published Total 5 4 Minutes of 28th Co-ordination Meeting of UGBO 1 H.O.Circle, Varanasi HOC, VNS Published Meteorological HOC, DDN Yet to be 4 Year Books for 1 H.O.Circle, Dehradun published since 2015-16 2013-14 Total 2 CE, UGBO stated that in an earlier meeting, deadline of 31st October was fixed for publication of Year Books.