-BOARD FOLDER- LINCOLN COUNTY SCHOOL DISTRICT BOARD OF DIRECTORS Tuesday, March 9, 2021 – 6:30 p.m. Board Regular Board Session Taft Elementary Lincoln City, Oregon Table of Content AGENDA PAGE 1-3 COMMUNICATION PAGE 4 CONSULTANT REPORTS/STAFF REPORTS/STUDENT REPORTS PAGE 5-7 Financial Reports PAGE 5 First Student Written Report PAGE 6-7 BOARD REPORTS PAGE 8 SUPERINTENDENT'S REPORT PAGE 9-44 K-12 Music Plan PAGE 10-40 School Update SIA and CRRSAA Funds Facility Use Update PAGE 41-42 Policy First Reading PAGE 43-44 ADOPTION OF THE CONSENT CALENDAR PAGE 45-52 Minutes – February 9, 2021 Regular Session PAGE 46-49 Minutes – February 23, 2021 Work Session PAGE 50 Human Resource - Regular Items PAGE 51-52 Policy Updates - Final Reading ACTION ITEMS PAGE 53-61 Elementary Math Adoption PAGE 53-54 Licensed Contract Renewals PAGE 55-59 District Calendar 2021/22 PAGE 60-61 ITEMS OF DISCUSSION AND INFORMATION PAGE 62-78 Social Studies Adoption PAGE 62-72 DEI and GYO PAGE 73-75 Supplemental Budget PAGE 76 Superintendent Evaluation Questions PAGE 77 OTHER PAGE 78 LINCOLN COUNTY SCHOOL DISTRICT Board of Directors – Regular Session Tuesday, March 9, 2021 – 6:30 p.m. Taft Elementary School Lincoln City, Oregon Board Tour of Taft Elementary Updates from 6:00 – 6:20 pm -Agenda- 1. CALL TO ORDER 2. ROLL CALL- ESTABLISHMENT OF A QUORUM 3. INTRODUCTIONS 4. COMMUNICATIONS (During this time the audience will have the opportunity to speak to the Board. Anyone wishing to address the Board is asked to complete a "Board Communication Request" form, available from the board secretary. The chairman reserves the right to limit the time allotted to each presenter. It is requested that those addressing the board state their name for the record.) a. Written b. From the Audience c. Recognition d. LCEA Report e. North Area Report 5. CONSULTANT REPORTS/STAFF REPORTS a. Financial Report b. First Student Monthly Report 6. BOARD REPORTS 7. SUPERINTENDENT'S REPORT a. K-12 Music Plan b. School Update c. Student Investment Account (SIA) and Coronavirus Response & Relief Supplemental Appropriations Act 2021 (CRRSAA) funds d. Facility Use update e. Policy First Reading: 1. KGB – Public Conduct on District Property 8. ADOPTION OF THE CONSENT CALENDAR (Consent Calendar agenda items are designated by the Board to be adopted in a single motion unless an individual Board member or the Superintendent requests an item be removed for consideration. Action on matters of a routine matter is addressed in one motion to conserve time for other deliberation by the Board.) a. MINUTES OF THE BOARD 1. February 9, 2021 Regular Session 2. February 23, 2021 Work Session b. TEACHING & LEARNING c. HUMAN RESOURCES 1. Regular Items d. BUSINESS SERVICES Board Agenda 3/9/21 Page 1 1 of 78 e. SPECIAL PROGRAMS f. FACILITIES/MAINTENANCE/TRANSPORTATION/ FOOD SERVICE g. BOARD 1. Policy Final Reading: a. KGB – Public Conduct on District Property 9. ACTION ITEMS (Decision Items are those that have been presented to the Board for discussion and questions at a prior meeting. Some circumstances may dictate a Decision Item without prior discussion.) a. TEACHING & LEARNING 1. Elementary Math Adoption b. HUMAN RESOURCES 1. Licensed Contract Renewals c. BUSINESS SERVICES d. SPECIAL PROGRAMS e. FACILITIES/MAINTENANCE/TRANSPORTATION/FOOD SERVICES f. BOARD 1. District Calendar 2021/22 g. OTHER 10. ITEMS OF DISCUSSION AND INFORMATION (Discussion Items are presented for the Board’s consideration, discussion and questions. Discussion Items will be considered for Decision at a subsequent meeting. Information items are for information only.) a. TEACHING & LEARNING 1. Social Studies Adoption b. HUMAN RESOURCES 1. Diversity, Equity, and Inclusion (DEI) Council and Grow Your Own (GYO) Grant c. BUSINESS SERVICES 1. Supplemental Budget/Appropriations Transfer d. SPECIAL PROGRAMS e. FACILITIES/MAINTENANCE/TRANSPORTATION/FOOD SERVICES f. BOARD 1. Superintendent Evaluation Questions g. OTHER Reminder: 1. Spring Break March 22 - 26, 2021, No School 2. March 16, 2021 Board Work Session, Topic: Budget 11. ADJOURNMENT Board Agenda 3/9/21 Page 2 2 of 78 Board Strategic Goals 2020-2025 GOAL ONE: Enhanced Communications and Community Engagement. LCSD will enhance the ways in which it communicates with community stakeholders and increase the engagement of various community groups by connecting schools, families, and partners county wide. GOAL TWO: LCSD is a Convener and Influencer of City, County and State Education and Economic Policies. LCSD will convene at least one county wide partnership gathering per year in order to connect Lincoln County elected people, organizations, and agencies in order to create partnerships that benefit our students and families throughout the community. GOAL THREE: LCSD will provide for the Health and Welfare of our Facilities. LCSD will continue to assess, monitor, and enhance all of its facilities and grounds such that every school is warm, safe and welcoming to all students, families and communities and learning experiences are supported in the healthiest environments possible. GOAL FOUR: LCSD will Identify the Need and Development of a LCSD Foundation (501 c 3). LCSD will investigate the development of a LCSD Foundation for the purposes of creating a funding source for valued activities we currently cannot pay for through the general fund such as art, music, theater, middle school athletics, some field trips, and other items desired by our teachers and staff. Feasibility, costs and sustainability will be investigated. GOAL FIVE: Demonstrate High Expectations For Student Achievement By Supporting an Equitable Education Framework. ALL LCSD students will demonstrate continuous academic and behavioral growth and achievement as demonstrated by the indicators. LCSD will strive to create equitable classrooms across the district within a framework of excellence in education. Board Agenda 3/9/21 Page 3 3 of 78 LINCOLN COUNTY SCHOOL DISTRICT REGULAR BOARD MEETING AGENDA March 9, 2021 ITEM: Information TOPIC: Communication PREPARED BY: Rhea Warren WILL BE PRESENTED BY: Chair Cawley TYPE OF ITEM: Consent Information Discussion Decision ________________________________________________________________________ DESCRIPTION OF AGENDA ITEM: Communications: Written From the Audience Recognition LCEA Report North Area Report North Area Administrators will provide updates regarding their respective schools. SUPERINTENDENT’S RECOMMENDATION: None; for information only. ADDITIONAL MATERIAL Attached: Yes No Available: Yes No 4 of 78 LINCOLN COUNTY SCHOOL DISTRICT REGULAR BOARD MEETING AGENDA March 9, 2021 ITEM: Information TOPIC: Financial Reports PREPARED BY: Rhea Warren WILL BE PRESENTED BY: Kim Cusick TYPE OF ITEM: Consent Information Discussion Decision ________________________________________________________________________ DESCRIPTION OF AGENDA ITEM: The General Fund Summary Report, Bills and Claims, Special Revenue Fund Financial Report, and the Investment Report as of February 28, 2021 will be distributed and discussed at the March 9, 2021 Board meeting. RECOMMENDATION: None; for information only. ADDITIONAL MATERIAL Attached: Yes No Available: Yes No 5 of 78 LINCOLN COUNTY SCHOOL DISTRICT REGULAR BOARD MEETING AGENDA March 9, 2021 ITEM: Information TOPIC: First Student Written Monthly Report PREPARED BY: Rhea Warren WILL BE PRESENTED BY: First Student TYPE OF ITEM: Consent Information Discussion Decision ________________________________________________________________________ DESCRIPTION OF AGENDA ITEM: First Student Written Monthly Report. SUPERINTENDENT’S RECOMMENDATION: None; for information only. ADDITIONAL MATERIAL Attached: Yes No Available: Yes No 6 of 78 Board Meeting 03/09/2021-Report Prepared by Darleen Van Riper, Location Manager First Student Talking Points-Please contact me at [email protected] with any comments or questions 1. Covid-19 at First Student Lincoln County (as of 03/01/2021): Drivers are continuously reminded about the updates regarding the “new” Covid Protocols of Mask mandates and ventilation. Employees with glasses or breathing difficulties (asthma, allergies) share best practices on how to wear the mask at all times. 2. Recruiting & Branding Now that we are moving towards a more flexible phase of interaction, we are starting to show more presence in the community. Our recruiting team, is working on the following activities: • Two Open Houses to be held (1) in Toledo at the Burgess Yard on 03/17/2021 and (2) in Lincoln City at the Devils Lake yard on 03/27/2021 both from 10:00 AM to 2:00 PM. During these events interested community members will have the opportunity to get to know First Student, enjoy individually wrapped snacks and refreshments, as well as taking the bus out for a ride…in the driver’s seat! • We will have a billboard ad placed in South Beach. • Our new banners have arrived, and we will hang them on school fences in all four areas. 3. DriverHub-Tablet Training Our staff is going through DriverHub that addresses new operation practices with this program. In the week of 03/29/2021, the DriverHub Training Team will be in Lincoln County to implement the system and train our employees. Drivers and monitors will receive their tablet training on March 30 & 31, 2021. On April 1, 2021 (no joke!), tablets will go live with the drivers. The tablets will allow for real time re-routing on TylerDrive, voice-2-text Incident reporting through FirstActs, and the logging of vehicle inspections for immediate communication for proper asset management. 4. Reopening At this point, we are following the reopening plan for our school district. On February 16, 2021, we transitioned from K-3 to K-6 routing which meant that started to run the full fleet with the return of the 4th through 6th graders. This change went smoothly with only a few issues regarding stop times and locations. On 03/01/2021, the return of the 7th & 8th graders went well. We had no extraordinary issues and business was as usual. 5. Driver/Candidate Status Report (as of 03/01/2021) 6. Sleeping Children Found & Driver Appreciation Day During the month of February, we had OOT (Out-of-town) drivers and local drivers find sleeping children after their AM runs.