TRURO CITY COUNCIL Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 Fax. (01872) 225572 CITY OF TRURO www.truro.gov.uk Roger Gazzard email: [email protected] Town Clerk F6/3/RG/RD September 2019 YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE TRURO CITY COUNCIL TO BE HELD AT 7.00 pm ON MONDAY 30 SEPTEMBER 2019 in Truro Public Library (top floor), Union Place, Truro For the transaction of the under-mentioned business:- 1 Prayers Prior to the formal business of the Council, Reverend Jeremy Putnam, the Mayor’s Chaplain, to say prayers. 2 To receive apologies for absence 3 Disclosure or Declarations of Interest Councillors will be asked to make disclosures or declarations of interest in respect of items on this agenda 4 To confirm the Minutes of the Council Meeting held 29 July 2019 pages 69-76 (Minute Nos: 107 - 119). 5 Open Session for Cornwall Councillors verbal, written or tabled reports (15 minutes) This is an opportunity to discuss Cornwall Council issues relevant to the Council. If there are any matters that require a Council decision, please notify the Town Clerk four working days before the meeting 6 Open Session for Electors of Truro – Verbal Questions (15 minutes) This is an opportunity for electors to raise issues with the Council. The Council is unable to make any resolutions at this meeting on any issues raised 7 To receive Communications from the Mayor (Appendix on cream) 8 To receive Correspondence 9 Question Time pursuant to Standing Order No. 5k – Written Questions only Councillors may ask the Mayor or the Town Clerk questions in writing. A minimum Of four clear working days is required, unless the matter is urgent, when the question must be received by the Town ‘Clerk before twelve noon of the day of the meeting 10 To receive information and/or determine action as appropriate in the following report: MEETING OF THE PLANNING COMMITTEE HELD 8 AUGUST 2019 Page Nos: 77-82, (Minute nos: 120-127) (Appendix on green) 1.1 Minute No:- 122 – Planning Consultation (a) Schedule 1 RESOLVED that the recommendations contained within Schedule 1, as proposed by Councillor Vella (Chairman), be adopted by the Planning Committee 1 (b) Schedule 2 RESOLVED that Cornwall Council be informed of the recommendations as voted upon by Truro City Council’s Planning Committee. 1.2 Minute No:- 123 – Cornwall Council (i) Street Trading Review Proposed by Councillor Vella (Chairman) RESOLVED that the comments suggested by Councillors be submitted by the Planning Clerk to Cornwall Council. (ii) Enforcements Proposed by Councillor Vella (Chairman) RESOLVED that Councillors submit any questions they may have for the Planning team at Cornwall Council to the Planning Clerk by noon on Thursday 5 September 2019. 1.3 Minute No:- 124 – Consultations (i) Modifications to the Chacewater Neighbourhood Development Plan Proposed by Councillor Vella (Chairman) RESOLVED that the Planning Clerk respond to the modifications of the Chacewater Neighbourhood Development Plan, expressing wholehearted support, particularly for Chacewater Parish Council’s work on climate change. (ii) Cornwall Council Ports and Harbours Revision Order Proposed by Councillor Vella (Chairman) RESOLVED that the Planning Clerk respond to the amended Cornwall Council Ports and Harbours Revision Order, commenting that there should always be a representative of Truro, Penzanxe and Penryn ports on the Harbours board. (iii) Great Western Railway – Customer and Communities Improvement Funding Proposed by Councillor Vella (Chairman) RESOLVED that the Planning Committee supports Councillor Roden’s Truro Train Project as a submission for Great Western Railway’s Customer and Communities Improvement Funding Scheme. MEETING OF THE PLANNING COMMITTEE HELD 5 SEPTEMBER 2019 Page Nos: 83-86, (Minute nos: 128-136) (Appendix on green) 1.1 Minute No:- 130 – Planning Consultation (a) Schedule 1 RESOLVED that the recommendations contained within Schedule 1, as proposed by Councillor Vella (Chairman), be adopted by the Planning Committee (b) Schedule 2 RESOLVED that Cornwall Council be informed of the recommendations as voted upon by Truro City Council’s Planning Committee. 1.2 Minute No:- 131 – Cornwall Council Truro and Roseland Community Network Highways Scheme (Tranche 2) Proposed by Councillor Vella (Chairman) RESOLVED that Councillors wishing to formally propose a suggestion for the Truro and Roseland Community Network Highways Scheme (Tranche 2) to finalise their bid and submit it to the Planning Clerks by no later than Friday 20 September 2019. The proposals would then be discussed and decided upon at the next meeting of the Planning Committee, to be held Thursday 3 October 3019. 1.3 Minute No:- 132 – Licensing Nazim Takeaway Limited, 8 Calenick Street Proposed by Councillor Smith (the Mayor), seconded by Councillor Mrs Carlyon RESOLVED that the Planning Committee recommended no change to the licensing hours/trading hours of Nazim Takeaway Limited on the grounds there had previously been concern over anti-social behavior in the area late at night. 1.4 Minute No:- 133 – Consultations St Clement Parish Neighbourhood Development Plan Proposed by Councillor Wells, seconded by Councillor Vella (the Chairman) RESOLVED that the Planning Clerks formally submit the comment that Truro City Council welcome the St Clement Parish Neighbourhood Development Plan and recommend adoption. MEETING OF THE PARKS & AMENITIES COMMITTEE HELD 9 SEPTEMBER 2019 Page Nos: 87-91, (Minute nos: 137-153) (Appendix on pink) 1.1 Minute No:- 139 – Annual Inspection by Parks & Amenities Committee Proposed by Councillor Ms Southcombe (Chairman) RECOMMENDED that the Notes of the Annual Inspection of Victoria Gardens and Boscawen Park by received and reported to Council at its meeting on 30 September 2019. 1.2 Minute No:- 140 – Daubuz Moor Request for Use Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Biscoe (Deputy Mayor) RECOMMENDED that permission be granted, subject to the usual terms and conditions. 1.3 Minute No:- 141 – Donkey Field, Chapel Hill Request for Use Proposed by Councillor Biscoe (Deputy Mayor), seconded by Councillor Ellis RECOMMENDED that permission be granted, subject to the usual terms and conditions. 1.4 Minute No:- 142 – Victoria Gardens and Waterfall Gardens Request for Use Proposed by Councillor Tamblyn, seconded by Councillor Mrs Butler RECOMMENDED that permission be granted, subject to the usual terms and conditions including appropriate compliance conditions. 1.5 Minute No:- 143 – Playfest (ii) Playfest 2020 – Request for Grant Funding Proposed by Councillor Tamblyn, seconded by Councillor Mrs Butler RECOMMENDED that consideration of the request for grant funding from (and engagement with) Truro City Council be deferred to a future Parks and Amenities Committee meeting pending receipt of the detailed accounts (previously requested) for Playfest 2019, from the event organisers, Swamp Circus. 1.6 Minute No:- 144 – Draft CCTV Policy Proposed by Councillor Smith (the Mayor), seconded by Councillor Ellis RECOMMENDED that Truro City Council adopt the draft CCTV Policy subject to the following amendments: a. Clarification in terminology used in Paragraph 10.1 regarding retention and erasure of data and cross-referencng as necessary; and b. Paragraph 12.2 (Covert Monitoring) – deletion of “and after seeking advice from HR advisors” with “followingconsutlation with the Mayor and HR advisors”. 1.7 Minute No:- 145 – Land at Tregolls – Land Transfer Request Proposed by Councillor Ms Southcombe (Chairman) RECOMMENDED that Truro City Council take ownership of the areas of ppemn spaces at Beechwood Parc (as shown on the map set out in Appendix D to these Minutes) at a nil price, to be used for benefit of the community. Fees for the purchase and ongoing maintenance to be taken from the S106 Planning Agreement for the Beechwood Parc land. 1.8 Minute No:- 149 – Public Conveniences (iii) Working Group Membership Proposed by Councillor Mrs Eathorne-Gibbons, seconded by Councillor Smith (the Mayor) RECOMMENDED that Councillor Mrs Butler be a member of the Parks and Amenities Committee: Public Conveniences Working Group. 1.9 Minute No:- 150 – Parks & Amenities Manager’s Report Proposed by Councillor Biscoe, seconded by Councillor Smith (the Mayor) RECOMMENDED that the report be noted. MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE HELD 16 SEPTEMBER 2019 Page Nos: 92-97, (Minute nos: 154-164) (Appendix on yellow) 1.1 Minute No:- 156 – Tourist Information Centre (TIC) Proposed by Councillor Biscoe (Deputy Mayor), seconded by Councillor Smith (Mayor) RECOMMENDED that the Town Clerk/Responsible Financial Officer conduct a review on staffing levels with the TIC managers and make recommendations to a future Finance & General Purposes Committee meeting. 1.2 Minute No:- 157 – Town Clerk/Responsible Financial Officer’s Report Municipal Offices: the Clock Tower Proposed by Councillor Roden, seconded by Councillor Mrs Carlyon RECOMMENDED that the Municipal Buildings clock be fitted with an auto-winder before being replaced by the Cumbria Clock Company Tourist Information Centre (TIC) Proposed by Councillor Wells (Chairman) RECOMMENDED that the report be noted. 1.3 Minute No:- 158 – Risk Register and Risk Report Proposed by Councillor Roden, seconded by Councillor Rich RECOMMENDED that (i) the attached Risk Register be approved; (ii) it be reviewed when considering new services and assets; and (iii) the next general reviewwould be carried out at the March 2020 meeting