To: BSA Foundation Trustees From: Laura Wernick FAIA, Chair Re: Meeting Agenda Date: Wednesday, January 11, 2017 Our next meeting begins at 12:00 pm on Wednesday, January 11 at BSA Space, 290 Congress Street, Boston. Lunch will be provided at 11:45 am. AGENDA 12:00 PM Call to Order • Approval of December 7, 2016 meeting minutes [VOTE] 12:05 PM Welcome and Introductions 12:10 PM About the BSA Foundation • Review Relationship between the BSA and BSA Foundation • Committee Assignments 12:30 PM Introduction to Foundation Programs, Activities and Services – Laura Wernick (Chair) and Eric White (Executive Director) 12:45 PM Overview of Public Programs – Polly Carpenter (Director of Public Programs) 1:15 PM Overview of Community & Civic Engagement – Gretchen Rabinkin – (Director of Civic Initiatives) 1:45 PM Preparation for February Board Strategic Planning Workshop 1:55 Other Business ENCLOSURES December 2016 Minutes p. 2 2017 BSA Foundation Trustees List p. 4 2017 Board Meeting Dates p. 5 Executive Directors Report p. 6 Development Report p. 11 BSA Foundation Budget Summary p. 13 BSA Foundation Budget Detail p. 14 BSA Foundation Committees p. 16 BSA Foundation Activities p. 17 Civic Initiatives 2017 p. 27 Civic Initiatives 2016 p. 29 BSA Foundation Book Available at Meeting Minutes from the December 7 Meeting of the Board of Trustees Present: Mike Davis FAIA, Steve Eustis, Nadine Gerdts, Rickie Golden, Bennet Heart, Eric Krauss, Peter Kuttner FAIA, Peter Madsen FAIA, Kelly Sherman, Anne-Marie Lubenau FAIA, Ted Touloukian AIA, Laura Wernick FAIA Staff: Penny Mitchell, Gretchen Schneider AIA, Sheryl Snyder, Eric White Absent: Anthony Consigli, Kenneth Willis Call to order: Noting the presence of a quorum, Davis called the meeting to order at 12:05 pm and welcomed the Board. Minutes of Upon a motion by Eustis, seconded by Heart, it was prior meeting: VOTED to accept the minutes of the July 13, 2016 Board meeting as submitted; Unanimous. Development: Mitchell shared information about the BSA Foundation Breakfast held December 6, 2016, at MIT Media Lab. With nearly 300 attendees, the event was successful in showcasing the Foundation’s mission and bringing $106K in new pledges. Mitchell asked board members to make follow-up/thank you calls to new legacy circle members. Budget Report Treasurer Madsen outlined the BSA Foundation’s reforecast for 2016 and proposed budget for 2017. The 2016 budget had planned for a deficit, which has been reforecast. A number of grant applications were made to offset this, however the success rate was smaller than the goal. Next steps: work to elevate grant/fundraising expertise to achieve financial goals. Two projects will shape the Foundation’s future: The Strategic Planning Initiative (to better define the Foundation’s mission, visions and goals) and the BSA Task Force (members of both boards will develop a collaborative business development plan). Upon a motion by Heart, seconded by Sherman, it was VOTED to accept the 2016 Reforecast and 2017 Budget Review as submitted; Unanimous. 2017 White reported that the Nominating Committee convened and has made Nominations: recommendations for 2017 new board members and officers. Upon a motion by Davis, seconded by Touloukian, it was VOTED to accept the slate of new officers; Unanimous. 2 Upon a motion by Krauss, seconded by Heart, it was VOTED to accept the nominations of new 2017 board members; Unanimous. Upon a motion by Wernick, seconded by Heart, it was VOTED to accept the nomination of Rick Dimino as BSA Foundation Representative; Unanimous. Strategic White stressed the need to create a joint business plan between the BSA and the BSA Planning Foundation. Wernick said her sense is that both boards are eager to work together and Update: it is important to keep the conversation open. Wernick said the BSA Foundation’s biggest challenge is finding better ways to pursue civic initiatives and suggested that board members sharpen their focus on that goal within the first six months of 2017. Kuttner said he would like to see all of the Board’s initiatives brought along together. Lubenau agreed. Review of 2016 Wernick reviewed the four main responsibilities of the BSA Foundation Board; and Board Self- Strategic; Position & Policy, Fiduciary; and Governance. Board members were asked to Assessment: review their 2016 Board experience and assess their performance using the 10 questions they had received prior to the meeting. Other Business: Davis thanked all out-going board members for their time and commitment. Executive Board members were asked to review the performance of current BSA Executive Session: Director, Eric White. BSA staff was asked to leave the room. Adjourn: Upon a motion by Wernick, seconded by Heart, it was VOTED to adjourn the meeting at 2pm; unanimous. Respectfully submitted, Steve Eustis, Secretary 3 4 2017 BSA Foundation Board Meetings Wednesday, January 11 – Board Orientation Noon to 2pm Wednesday, February 15 – Board Strategic Planning Workshop Noon to 4pm Thursday, March 16 – Joint Meeting with BSA Board Noon to 2pm Wednesday, April 12 – Board Meeting Noon to 2pm Wednesday, June 14 – Board Meeting Noon to 2pm Wednesday, September 13 – Board Meeting Noon to 2pm Wednesday, October 11 – Annual Board & Budget Meeting Noon to 2pm Wednesday, December 6 – Board Meeting Noon to 2pm BSA Foundation Board Event Thursday, January 19 – Reception for BSA & BSA Foundation Boards 6 to 8pm Location: BSA Space 5 To: BSA Foundation Board From: Eric White Re: Executive Director’s Report Date: January 6, 2017 Financials The 2016 4th quarter financials will be complete by late January. This year we will have a full audit which should be completed by late Spring. The 2017 budget is included in the full Board packet. Development See Q3 Development report, which also includes grant details, for more information. Communications The BSA Foundation and the BSA's work on housing has been actively communicated to our multiple audiences, as well as the audiences of our partners, including Boston City Hall. The Urban Housing Unit, which toured seven neighborhoods throughout the City of Boston, including Fort Point Channel was branded to BSA Space. Other housing initiatives that were promoted this fall and winter have included the BSA Space exhibition, One Room Mansion and the Housing Competition focused on the Garrison Trotter neighborhood of Boston. The BSA Foundation fundraising breakfast called for the creation of a video expressing three Foundation impact stories, and can be viewed online. The breakfast, an invitation only event, was recapped online. 2016 Grantees were announced by press release in mid-December. Other exhibitions that were communicated through our traditional and social media channels, as well as partner networks and the media, included Canstruction and Gingerbread. ArchitectureBoston's latest issue "Domicile," dropped November 1. It was the fourth in a year-long series focused on Boston's "Year of the Plan." The weekly newsletter to our public audience, @BSASpace, now reaches over 6,000 readers. Recent press • 'Imagine Boston 2030' climate ready? (bostonglobe.com) • How to make the most of winter break in Boston (northeastern.edu) • 20 fun things to do with kids during the holidays (bostonglobe.com) • Stevenson of Leers Weinzapfel Associates is 2017 BSA President (cre.nerej.com) • Berry of Finegold Alexander Archts. elected secretary to Boston Society of Architects board of directors (cre.nerej.com) • In 'tiny' exhibit, big ideas on affordable housing (bostonglobe.com) • Local firms featuring in design exhibition in Boston (winchester.wickedlocal.com) • See a Gingerbread Three-Decker at BSA Space (bostonmagazine.com) • Largest Business-Advocacy and Lobbying Groups in Massachusetts (bizjournals.com) • Compact Living Explored At One Room Mansion Exhibition (blueandgreentomorrow.com) 6 • City seeks innovative housing proposals for Roxbury (baystatebanner.com) • City launches housing innovation competition for compact living units (jamaicaplaingazette.com) • 15 awesome architectural organizations to support this Giving Tuesday (archinect.com) • Creating Value In A Constrained Market (bankerandtradesman.com) • Boston architects condmen national group's initial support of Trump (boston.curbed.com) • Don't wait until it's too late to make your home accessible (bostonglobe.com) • One Room Mansion Exhibit Offers New Urban Housing Solution (bcheights.com) • AIA Apologizes For Trump Pledge As Architects' Fury Grows (fastcodesign.com) • Tamara Roy AIA, President of the Boston Society of Architects/AIA responds to #NotMyAIA (archinect.com) • City launches housing innovation competition for compact living units (jamaicaplaingazette.com) • City seeks innovative housing proposals for Roxbury (baystatebanner.com) • Experience Compact Living Firsthand at BSA Space (bostonmagazine.com) • Compact Living Explored At One Room Mansion Exhibition (blueandgreentomorrow.com) • Boston City Hall Gets LED Lighting (solidstatelightingdesign.com) • Speaker Spotlight: Bergmeyer Associates CEO Mike Davis (bisnow.com) • State of the State 2016: Mike Davis of Bergmeyer Associates (cre.nyrej.com) • Boston City Hall now features exterior lights (dailyfreepress.com) • At Canstruction, Boston Architects Transform Cans Into Art (bcheights.com) • The Case for Building Smaller (bostinno.streetwise.com) Civic The Fairmount Indigo Corridor Vision project wrapped up in December. Funded by the Boston Foundation, this involved 30 designers in five teams creating visuals to illustrate the potential